AERCO Water Heater FCI SCHUYLKILL SAM.gov.pdf

U.S. Department of Justice Federal Bureau of Prisons FCI Schuylkill Interstate 81 & Route 901 W PO Box 700 Minersville, PA 17954

September 21, 2026

Combined Synopsis/Solicitation AERCO SmartPlate Water-to-Water Heaters Federal Bureau of Prisons – FCI Schuylkill

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart

12.6 and FAR Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

The Federal Bureau of Prisons, FCI Schuylkill, intends to issue a firm-fixed-price purchase order for the procurement of four (4) AERCO SmartPlate Double Wall Water-to-Water Heaters. The solicitation number will be assigned through internal procurement systems. This procurement is a total small business set-aside, in accordance with FAR Part 19. This acquisition is set-aside for small business concerns. The NAICS code for this requirement is 333414, with a small business size standard of 500 employees.

Solicitation number RFQP02132600021 is issued as a request for quotation (RFQ).

This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.

Requirement FCI Schuylkill requires four (4) AERCO model SPDW42 WWP91A SmartPlate Double Wall Water-to-Water Heaters, each equipped with the following factory components:

• SP 150 psi kit

• Communications Board

Technical Specifications All units shall meet or exceed the following required specifications:

Domestic Water Pressure Drop: 8 PSIG at maximum rated flow Ambient Operating Temperature Range: 23°F to 113°F Electrical Requirements:

– 120/1/60 Hz, 2 Amp

– 220/1/50 Hz, 2 Amp http://www.acquisition.gov/ https://links-2.govdelivery.com/CL0/https:%2F%2Flinks-2.govdelivery.com%2FCL0%2Fhttps:%252F%252Fwww.acquisition.gov%252Ffar-overhaul%252Ffar-part-deviation-guide%2F1%2F0101019a2c554a32-f0246afd-e2b4-418c-817b-e6a76b6d073a-000000%2F5uwlAI9fF6_-jn5dDrAJ48p0ONjbyVaveJ8mw6NFErg=428/1/0101019a2c60554d-c2540c50-6d63-472c-95dc-38b51df370df-000000/hKblUJZVwmanVmACgNxzdtGcTCp_8oeUkYIXHQ6RvZg=428

Standby Amperage Draw: 2 Amp High Limit “Tripped” Amperage Draw: 2 Amp Maximum Continuous Water Flow Rate: 90 GPM Maximum Boiler Water Pressure & Temperature: 150 PSIG at 250°F Maximum Domestic Water Operating Pressure: 200 PSIG Adjustable Temperature Control: Up to 180°F Adjustable High Limit Control: Up to 200°F

Delivery will be Freight on Board Destination.

Delivery address will be:

FCI Schuylkill Interstate 81 & Route 901 W Minersville, PA 17954

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition. (see 12.205(a)).

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION NOV 2025)

The Government anticipates and intends to make a single award based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The Quoter must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

• Order Accuracy and Completeness: The Quoter must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Quoters receiving a "Go" rating under this factor will be considered eligible for award. Contractors must be registered in the System for Award Management (SAM) at the time of quote submission and at the time of award, in accordance with FAR 52.204-7.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_2

FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025), is applicable to this acquisition.

The following provisions are applicable:

• 52.204-7 System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (SEP 2024)

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements—Representation (JAN 2017)

• 52.225-2 Buy American Certificate (OCT 2022)

• 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020)

• 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

The following clauses are applicable:

• 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (NOV 2023)

(DEVIATION NOV 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017)

• 52.204-13 System for Award Management – Maintenance (OCT 2018) (DEVIATION NOV 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(DEVIATION NOV 2025)

• 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION NOV 2025)

• 52.222-3 Convict Labor (JUN 2003)

• 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (DEVIATION

NOV 2025)

• 52.222-35 Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025)

• 52.222-37 Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025)

• 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION NOV 2025)

• 52.225-1 Buy American-Supplies (OCT 2022) (DEVIATION NOV 2025)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

• 52.232-36 Payment by Third Party (MAY 2014) (DEVIATION NOV 2025)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_7 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_11 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_18 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_229_11 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_17 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_19 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_13 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_10 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_219_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_19 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_35 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_36 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_37 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_226_8 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_33 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_36 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_40

• 52.233-3 Protest After Award (AUG 1996) (DEVIATION NOV 2025)

• 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2024) (DEVIATION NOV 2025)

• 52.252-2 Clauses Incorporated by Reference (FEB 1998)

• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (NOV 2020)

• DOJ-02 – Contractor Privacy Requirements (Jan 2022)

The date, time, and place offers are due.

The completed solicitation package must be returned no later than 4:00 p.m. Eastern Standard Time on October 5th, 2026.

The name and telephone number of the individual to contact for information regarding the solicitation.

Vendors shall submit a firm-fixed-price quote that includes unit price, total price, delivery schedule, and acknowledgment of the specifications listed in this synopsis/solicitation.

to:

• Stephanie Sandler, Contracting Officer, Email: ssandler@bop.gov, Phone: (570) 544-7310.

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close of the solicitation.

Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:

www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and

•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 https://www.acquisition.gov/jar/part-2852-solicitation-provisions-and-contract-clauses#Section_2852_212_4_T48_60116741215 mailto:ssandler@bop.gov http://www.sam.gov/

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

CONTRACTOR’S INFORMATION SHEET

RFQP02132600021

FCI Schuylkill – (4) AERCO SmartPlate Water Heaters

Name of Company: _______________________________

Unique Entity ID: _______________________________

Cage Code: _______________________________

Point of contact name: _______________________________

Email Address: _______________________________

Phone Number: _______________________________