AEIF 2026 Alumni Summits Proposal Form.docx
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- Opportunity number
- PDS-AEIF-FY26-01
- Issued by
-
Department of State US Embassy Abuja
About this file
This is a proposal form for the Alumni Engagement Innovation Fund (AEIF) 2026 Alumni Summits competition administered by the U.S. Mission in Nigeria. Applicants must complete all sections of the form to be eligible, including summit title, total amount requested, cross-border collaboration details, and a 250-word summary describing the specific need, challenge, and alignment with alumni engagement, the U.S. 250th anniversary celebration, U.S. policy priorities, and innovation or collaboration goals. The form requires SMART (Specific, Measurable, Achievable, Realistic, and Time Bound) objectives, a detailed 500-word summit design outlining planned activities, target audience, roles of alumni and embassy partners, expected outcomes, and follow-on activities. Applicants must specify the proposed number of exchange alumni participants and total expected attendance, provide a timeline with key milestones, and submit a comprehensive monitoring and evaluation plan using the provided template that includes activity descriptions, output indicators, desired outcomes, data collection methods, timing, and responsible parties.
The proposal evaluation criteria assess the clarity and alignment of the summit summary with alumni engagement and U.S. values, the relevance and quality of stated goals and SMART objectives, the feasibility and depth of the summit design with meaningful alumni involvement across sectors or regions, and the concrete sustainability plan for post-summit activities. A detailed budget narrative must accompany the designated AEIF 2026 Budget Form itemizing all expenses; single-country events may request up to $40,000 while bilateral or multi-country events may request up to $100,000. The form example provided demonstrates objectives focused on U.S.-ASEAN collaboration on artificial intelligence, including alumni confidence-building workshops, best practices exchange sessions, networking matchmaking expos, and pilot project competitions with evaluation metrics tracking alumni knowledge gains, new partnerships, and project launches within three months post-summit.
AEIF 2026 Alumni Summits Proposal Form
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AEIF 2026 Alumni Summit Proposal Form
All sections in this form need to be completed for the proposal to be eligible for submission.
Summit Title:
Total Amount Requested: Please use the designated AEIF 2026 Budget Form to itemize expenses and include a budget narrative explaining each cost.
Cross-Border Collaboration: Will post be inviting alumni from other countries to participate in the summit? Please list all the countries represented.
Summit Summary (250-word limit):
Describe the specific need and/or challenge this summit will address. Provide context to the identified challenge, how you intend to address it, and how the summit will support alumni engagement, celebration of 250th anniversary for the founding of the United States, promote U.S. Policy priorities and values, and foster collaboration or innovation.
Summit Goal/s: In one or two sentences, explain your project goal/s and the problem or opportunity they address.
Summit Objectives (bullet points preferred): List the project objectives that will support your summit goals. Remember to create project objectives which are SMART (Specific, Measurable, Achievable, Realistic, and Time Bound).
Summit Design: (500-word limit): Provide a concise outline of planned activities, sessions, or field visits, along with the roles of alumni, the Embassy, and any partners. Identify the target audience and expected short- and long-term outcomes. Provide a concise description of the proposed follow-on activities and how you will build on the outcomes of the summit.
Timeline: Provide proposed date(s) of the summit. Provide key milestones and deadlines for planning, implementation, and reporting.
Beneficiaries: Alumni summits should prioritize fostering collaboration among exchange alumni. Specify the number of exchange alumni involved and the expected total attendance at the summit.
Proposed Number of Exchange Alumni Participants
Monitoring and Evaluation: Please use the form below to lay out the monitoring and evaluation plan for your project. Refer to your established project goal/s and project objectives. List the results or impacts you anticipate from the summit and describe the metrics, surveys, or other evaluation methods you will use to measure the summit’s success relative to its goals. Please refer to the example in the application form guidance at the end of this document on how to fill out the form
AEIF 2026 Alumni Summit Monitoring and Evaluation Template
| Goal/s of your project: |
| · Strengthen U.S. – ASEAN collaboration on Artificial Intelligence (AI) by empowering ASEAN alumni to become leaders in AI collaboration and digital innovation. |
· Facilitate development of AI projects, public-private partnerships, and knowledge exchange between U.S. and ASEAN stakeholders.
· Showcase U.S. AI technology, expertise, and infrastructure as the foundation for regional AI development.
· Address challenges and opportunities in AI governance, standards, and digital infrastructure in the region.
| Objective 1: |
| By the end of the summit, at least 80% of participating alumni will report increased confidence and knowledge in leading AI-related initiatives in their home countries, as measured by pre- and post-event surveys. |
| Activity |
| Output |
| Indicator |
(what are we measuring)
| Desired Outcome (what change do we expect to see) |
| How we will collect data |
| When we will collect data |
| Who will collect data |
| AI Workshops led by U.S. and ASEAN experts on key topics, such as “Integrating AI into the Classroom” |
| Number of workshops conducted; attendance |
| Percentage of alumni reporting increased knowledge/confidence on the workshop topic |
| At least 80% of alumni participants feel more confident and knowledgeable on the applicable topic |
| Pre- and post-workshop surveys |
| Before and after the summit; immediately after applicable workshop |
| M&E team/workshop facilitators |
| Best practices exchange sessions featuring panel presentations on case studies, facilitated small group discussions and resource sharing |
| At least two sessions held; summary document capturing key lessons and actionable strategies |
| Percentage of alumni able to identify best practices in AI |
| At least 80% of alumni participants can identify and apply best practices in AI collaboration, resulting in increased confidence to adapt and lead similar initiatives in their home countries |
| Post-session feedback forms |
| Immediately after sessions |
| Session facilitators |
| AI Impact Toolkit training |
| Dedicated AI Impact Toolkit training session conducted during the summit |
Distribution of the toolkit to all participating alumni.
Alumni complete practical exercises
| Percentage of alumni who report intent to use toolkit locally |
| Alumni are equipped with tools for local AI initiatives and trained via practical exercises |
| Post-training evaluation forms |
| End of training session |
| Training facilitators |
| Objective 2: |
| Within three months of the summit, at least three new alumni-led pilot projects or partnerships will be initiated utilizing U.S. AI technology, tracked through follow-up reporting and partnership agreements. |
| Activity |
| Output |
| Indicator |
(what are we measuring)
| Desired Outcome (what change do we expect to see) |
| How we will collect data |
| When we will collect data |
| Who will collect data |
Public-Private Matchmaking Expo to facilitate connections and explore collaboration opportunities.
| One networking sessions held; at least ten connections made |
| Number of formal connections established between alumni and U.S. AI entities |
| Alumni and U.S. AI firms/researchers establish relationships for collaboration |
| Session attendance sheets and post-session feedback forms |
| Immediately after sessions |
| Event organizers |
AI Pilot Project Competition and Launch (including call for proposals, feedback and pitch sessions, and pilot project selection)
| At least 10 pilot project proposals submitted |
| Number of alumni-led pilot projects funded |
| At least three new alumni-led pilot projects are launched |
| Project proposal submissions and follow-up alumni project reports |
| 1- and 3-months post-summit |
| M&E team |
Objective 3:
| Activity |
| Output |
| Indicator |
(what are we measuring)
| Desired Outcome (what change do we expect to see) |
| How we will |
collect data
| When we will collect data |
| Who will collect data |
Objective 4:
| Activity |
| Output |
| Indicator |
(what are we measuring)
| Desired Outcome (what change do we expect to see) |
| How we will collect data |
| When we will collect data |
| Who will collect data |
Proposal Evaluation & Guidance All submitted proposals will be evaluated and scored by a review committee based on the following criteria.
| Summit Summary |
| Presents information succinctly, clearly articulating the summit’s goals, alignment with alumni engagement, U.S. values, and expected outcomes. |
| Summit Goals |
| Clearly explains project goals, the context and problem or opportunity they address, and how the summit supports alumni engagement, the celebration of the 250th anniversary of the founding of the United States (if applicable), promotes U.S. policy priorities and values, and fosters collaboration or innovation. |
| Summit Objectives |
| Lists SMART (Specific, Measurable, Achievable, Realistic, and Time Bound) objectives (bullet points preferred). |
| Summit Design |
| Specifies target audiences, outlines well-organized, feasible activities such as breakout sessions, workshops, or field visits that meaningfully engage alumni, and describe the expected outcomes. Demonstrates depth and quality of alumni involvement, including meaningful engagement across sectors, regions, or countries, where applicable. Demonstrate a concrete and realistic plan for sustaining outcomes beyond the summit. Describes how follow-on activities will build on the event’s impact |
Budget Narrative* (to be included in the AEIF 2026 Budget Form) The budget is clear, reasonable, and well-justified within the narrative. Costs align with the proposed activities and demonstrate efficient use of funds. Posts can request up to $40,000 for single-country events and up to $100,000 for bilateral or multi-country events.
* Budget forms submitted without a budget narrative will not be reviewed.
| Monitoring & Evaluation |
| The Monitoring and Evaluation plan establishes project goal/s and project objectives. The plan captures data needed to effectively monitor progress toward specific outputs and outcomes. Uses well-crafted indicators to measure the project’s progress toward the desired results. |
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