AEIF 2024 Budget Form.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- Alumni Engagement Innovation Fund (AEIF)
- Opportunity number
- DOS-BAGHDAD-PD-2024-002
- Issued by
-
Department of State US Embassy Baghdad
About this file
This document contains a budget template and guidelines for the Alumni Engagement Innovation Fund (AEIF), a grant opportunity offered through the United States Embassy in Baghdad, Iraq under the Department of State's Investing in People in The Middle East and North Africa federal grant program. Applicants must complete the provided budget form to request funding across eight categories - venue costs, promotional items, meals, speakers/consultants, lodging, travel, supplies/equipment, and other - and justify all expenses in accordance with the included guidelines. Allowable costs are outlined for each category and include reasonable expenses for events, speakers, travel, supplies to support alumni-engagement projects in Iraq. Unallowable costs such as staff salaries, construction, alcohol, domestic travel, and lobbying are also specified.
AEIF 2024 Budget Form
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Other files
| File | Type | Posted |
|---|---|---|
| AEIF 2024 NOFO -Extended .pdf | ||
| AEIF 2024 Proposal Form.docx | DOCX document | |
| AEIF 2024 NOFO.pdf |
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Text version
Budget Template Alumni Engagement Innovation Fund Budget Form
Country(ies): (enter below) Project title: (enter below)
| Total Funds Requested: | $ - 0 | Total Cost Share: | $0.00 | ||||
| AEIF Funds Requested | Cost Share or In-Kind Support | ||||||
| Activity/Item Description | Cost ($USD) | Quantity | Total ($USD) | Cost ($USD) | Quantity | Total ($USD) | |
| 1 | Venue costs | ||||||
| 1.1 | $ - 0 | $ - 0 | |||||
| 1.2 | $ - 0 | $ - 0 | |||||
| 1.3 | $ - 0 | $ - 0 | |||||
| 1.4 | $ - 0 | $ - 0 | |||||
| 1.5 | $ - 0 | $ - 0 | |||||
| 1.6 | $ - 0 | $ - 0 | |||||
| 1.7 | $ - 0 | $ - 0 | |||||
| 1.8 | $ - 0 | $ - 0 | |||||
| 1.9 | $ - 0 | $ - 0 | |||||
| Subtotal | $ - 0 | $ - 0 | |||||
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 2 | Promotional Items & Advertising | ||
| 2.1 | $ - 0 | $ - 0 | |
| 2.2 | $ - 0 | $ - 0 | |
| 2.3 | $ - 0 | $ - 0 | |
| 2.4 | $ - 0 | $ - 0 | |
| 2.5 | $ - 0 | $ - 0 | |
| 2.6 | $ - 0 | $ - 0 | |
| 2.7 | $ - 0 | $ - 0 | |
| 2.8 | $ - 0 | $ - 0 | |
| 2.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 3 | Meals & Beverage | ||
| 3.1 | $ - 0 | $ - 0 | |
| 3.2 | $ - 0 | $ - 0 | |
| 3.3 | $ - 0 | $ - 0 | |
| 3.4 | $ - 0 | $ - 0 | |
| 3.5 | $ - 0 | $ - 0 | |
| 3.6 | $ - 0 | $ - 0 | |
| 3.7 | $ - 0 | $ - 0 | |
| 3.8 | $ - 0 | $ - 0 | |
| 3.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 4 | Speaker/Consultant/Training Fees | ||
| 4.1 | $ - 0 | $ - 0 | |
| 4.2 | $ - 0 | $ - 0 | |
| 4.3 | $ - 0 | $ - 0 | |
| 4.4 | $ - 0 | $ - 0 | |
| 4.5 | $ - 0 | $ - 0 | |
| 4.6 | $ - 0 | $ - 0 | |
| 4.7 | $ - 0 | $ - 0 | |
| 4.8 | $ - 0 | $ - 0 | |
| 4.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 5 | Lodging & Per Diem | ||
| 5.1 | $ - 0 | $ - 0 | |
| 5.2 | $ - 0 | $ - 0 | |
| 5.3 | $ - 0 | $ - 0 | |
| 5.4 | $ - 0 | $ - 0 | |
| 5.5 | $ - 0 | $ - 0 | |
| 5.6 | $ - 0 | $ - 0 | |
| 5.7 | $ - 0 | $ - 0 | |
| 5.8 | $ - 0 | $ - 0 | |
| 5.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 6 | Travel | ||
| 6.1 | $ - 0 | $ - 0 | |
| 6.2 | $ - 0 | $ - 0 | |
| 6.3 | $ - 0 | $ - 0 | |
| 6.4 | $ - 0 | $ - 0 | |
| 6.5 | $ - 0 | $ - 0 | |
| 6.6 | $ - 0 | $ - 0 | |
| 6.7 | $ - 0 | $ - 0 | |
| 6.8 | $ - 0 | $ - 0 | |
| 6.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 7 | Supplies/Materials/Equipment | ||
| 7.1 | $ - 0 | $ - 0 | |
| 7.2 | $ - 0 | $ - 0 | |
| 7.3 | $ - 0 | $ - 0 | |
| 7.4 | $ - 0 | $ - 0 | |
| 7.5 | $ - 0 | $ - 0 | |
| 7.6 | $ - 0 | $ - 0 | |
| 7.7 | $ - 0 | $ - 0 | |
| 7.8 | $ - 0 | $ - 0 | |
| 7.9 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| 8 | Other (please specify) | ||
| 8.1 | $ - 0 | $ - 0 | |
| 8.2 | $ - 0 | $ - 0 | |
| 8.3 | $ - 0 | $ - 0 | |
| 8.4 | $ - 0 | $ - 0 | |
| 8.5 | $ - 0 | $ - 0 | |
| Subtotal | $ - 0 | $ - 0 | |
| Budget Justification (Mandatory): Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs need to be itemized. |
| Project Costs ($USD) | $ - 0 | $0.00 |
| Overall Total Project Costs | $ - 0 |
Budget Guidelines
| Budget Guidelines | Not Supported Activities and Costs | |
| These budget guidelines were established by the Alumi Affairs Office for the Alumni Engagement Innovation Fund competition and include directions on allowable costs and how to apply them reasonably in support of project goals and objectives. | AEIF 2024 will not support the following budget items: | |
| Venue Costs | This section includes costs for renting space for project-related activities such as workshops or other training activities. Look for donated space first—consider reaching out to your Alumni Coordinator to see if you may be able to reserve space at a U.S. Embassy/Consulate facility or an American Space. Universities or educational institutions also often donate space. If donated space is not possible, costs should be reasonable based on the local environment. Consider trying to negotiate deals to include coffee breaks, lunch, presentation equipment, or modest supplies. In the justification, indicate what is included for the negotiated cost and the length of time covered by the venue rental. Please provide a detailed description and cost break-out in the budget justification section. |
· Staff salaries, office space, and overhead/operational expenses
· Large items of durable equipment or construction programs
· Alcohol, excessive meals, refreshments not integral to the project, or entertainment
· Any airfare to/from the United States and its territories
· Activities that take place in the United States and its territories
· Academic or scientific research
· Charitable or development activities
· Provision of direct social services to a population
· Individual scholarships
· Social travel/visits
· Gifts or prizes
· Duplication of existing programs
· Institutional development of an organization
· Venture capital, for-profit endeavors, or charging a fee for participation in the project
· Support for specific religious activities
· Fund-raising campaigns
· Support or opposition of partisan political activity or lobbying for specific legislation
| Promotional Items & Advertising | These items aim to amplify the AEIF project. All requests should be reasonable and relevant to the program. In the justification, provide details about what promotional items will be used for (i.e. t-shirts to be worn by program participants on a day of service). Break down promotion and advertising, clearly indicating what you will get in return for costs incurred (i.e. number of ads, on which platforms, and at which times). Consider cost share or free online tools for graphic design work. Funding used for the creation of websites will need to be strongly justified. What happens to the website after the project? Who maintains it? Is there a better way to promote your project? Please provide a detailed description and cost break-out in the budget justification section. |
| Meals & Beverage | This category includes reasonable requests for snacks, non-alcoholic beverages, and meals if essential to the program (i.e. a working lunch is acceptable but a cocktail reception is not). Break down meals by the cost per person per meal. Please provide a detailed description and cost break-out in the budget justification section. |
Speaker/Consultant & Training Fees should not exceed 30% of your total requested budget Speaker: Maximum of $250 per day for a full day of programming.
Trainer: Maximum $250 per full day or $25 per hour. Associated preparation and follow-up costs are acceptable and should be itemized at the same rate. Consider asking your fellow alumni with expertise to cost share speaker/training fees. Reach out to your alumni coordinator if you are seeking a certain area of expertise—they may be able to suggest fellow alumni.
Please provide a detailed description and cost break-out in the budget justification section.
Trainer: Maximum $250 per full day or $30 per hour not to exceed the daily maximum of $250. Associated preparation and follow-up costs are acceptable and should be itemized at the same rate. Consider asking your fellow alumni with expertise to cost share speaker/training fees. Reach out to your alumni coordinator if you are seeking a certain area of expertise—they may be able to suggest fellow alumni. Please provide a detailed description and cost break-out in the budget justification section.
| Consultant: A reasonable consultant fee can be included by the alumni for project management and oversight. However, consider cost-sharing as the AEIF cannot provide a salary for your involvement. Please provide a detailed description and cost break-out in the budget justification section. | |
| Lodging & Per Diem | List per diem rates and hotel costs which directly support the implementation for your project such as lodging for a speaker or trainer to conduct a session away from the main location of your project. Be sure to explain if lodging is single or dual occupancy and the duration of stay. Per diem rates should be calculated according to US government allowable rates (please consult with your U.S. Embassy/Consulate) or be adjusted to local prices if appropriate. Please provide a detailed description and cost break-out in the budget justification section. |
| Travel | Describe in-country and intraregional air fare or local travel costs (via car, bus, train, etc.) required for actual implementation of the project. For example, is the person traveling to execute a training workshop? Please specify the mode of transportation, who will travel, the destination/arrival points, and if the cost covers round-trip or one-way travel. If you require intraregional travel, please consider the most economical way. Can you take a train/bus instead of traveling by air? For air travel, research the most economical route. The AEIF does not support travel in business class or higher. Please provide a detailed description and cost break-out in the budget justification section. |
| Supplies/Materials Equipment | Supplies include general office supplies, computer software, consumable automotive supplies (i.e. fuel), small equipment such as laptops, projector, etc., and expendable material (i.e. paint or paper). Rent equipment rather than purchase if it is more cost-efficient. If purchase of equipment is required, indicate what will happen to the equipment after the project concludes. Will it be donated to a community center to use for follow-on activities? Please provide a detailed description and cost break-out in the budget justification section. |
| Other | If you have any items that do not apply to the categories above, list them separately here. Be specific! Commonly cited items are grants management (organizations only) and monitoring and evaluation. Provide cost breakdown. What will these costs include? Are those costs necessary to successfully implement your project? F.ex.: if you need to hire an accountant, please justify why. An accountant fee of up to $500 is allowable to guarantee proper financial management of your funds. In terms of monitoring and evaluation, what will be monitored and evaluated? When? By whom? If any reports will be issued, provide relevant details. Do not include any speaker, training or consultant fees in this section. Please provide a detailed description and cost break-out in the budget justification section. |
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