AEIF 2022 Budget Form.xlsx

Budget Template Alumni Engagement Innovation Fund Budget Form

Country(ies): (enter below) Project title: (enter below)

Budget Guidelines

Promotional Items & Advertising These items aim to amplify the AEIF project. All requests should be reasonable and relevant to the program. In the justification, provide details about what promotional items will be used for (i.e. t-shirts to be worn by program participants on a day of service). Break down promotion and advertising, clearly indicating what you will get in return for costs incurred (i.e. number of ads, on which platforms, and at which times). Consider cost share or free online tools for graphic design work. Funding used for the creation of websites will need to be strongly justified. What happens to the website after the project? Who maintains it? Is there a better way to promote your project?

Meals & Beverage This category includes reasonable requests for snacks, non-alcoholic beverages, and meals if essential to the program (i.e. a working lunch is acceptable but a cocktail reception is not). Break down meals by the cost per person per meal.

Travel Describe in-country and intraregional air fare or local travel costs (via car, bus, train, etc.) required for actual implementation of the project. For example, is the person traveling to execute a training workshop? Please specify the mode of transportation, who will travel, the destination/arrival points, and if the cost covers round-trip or one-way travel. If you require intraregional travel, please consider the most economical way. Can you take a train/bus instead of traveling by air? For air travel, research the most economical route. The AEIF does not support travel in business class our higher.

Supplies/Materials Equipment Supplies include general office supplies, computer software, consumable automotive supplies (i.e. fuel), small equipment such as laptops, projector, etc., and expendable material (i.e. paint or paper). Rent equipment rather than purchase if it is more cost-efficient. If purchase of equipment is required, indicate what will happen to the equipment after the project concludes. Will it be donated to a community center to use for follow-on activities?

Other If you have any items that do not apply to the categories above, list them separately here. Be specific! Commonly cited items are administrative costs and monitoring and evaluation. Provide cost breakdown. What will administrative costs include? Are those costs necessary to successfully implement your project? F.ex.: if you need to hire an accountant, please justify why. An accountant fee of up to $500 is allowable to guarantee proper financial management of your funds. In terms of monitoring and evaluation, what will be monitored and evaluated? When? By whom? If any reports will be issued, provide relevant details. Do not include any speaker, training or consultant fees in this section.