864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

BID COVER SHEET

AUTOMATED EXTERNAL DEFIBRILLATORS RFQ #26-210

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

SEALED BIDS ARE DUE SEPTEMBER 2, 2026 @ 3:00 P.M.

Bid Total $

Addendum(s) Acknowledged: (If Applicable)

Yes #

No

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

TO: DEALERS IN AUTOMATED EXTERNAL DEFIBRILLATORS

FROM: RICHMOND COUNTY BOARD OF EDUCATION

DATE: July 31, 2026

SUBJECT: AUTOMATED EXTERNAL DEFIBRILLATOR RFQ #26-210

You are invited to submit sealed Quotes to contract with the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) to provide automated external defibrillators.

Items will be F.O.B., Augusta, Georgia, marked for and delivered to RCBOE, STUDENT SERVICES Department, 864 Broad Street, Augusta, Georgia 30901. Anticipated award date is September 22, 2026. Order will be placed the next day and RCSS expects delivery within 30 days the purchase order being received by the successful bidder.

If you are unable to meet these criteria, please do not submit a quote for this contract. Also note further requirements under the following standard terms and conditions:

STANDARD TERMS AND CONDITIONS

(1) TIME AND PLACE: Quotes will be received by the Richmond County School System until

3:00 p.m. EST, on Wednesday, September 2, 2026, at 864 Broad Street, Augusta, Georgia 30901.

(2) LATE BIDS AND QUOTES: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s responsibility to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

(3) DELIVERY AND FREIGHT REQUIREMENTS: Bid prices will include all delivery and freight charges.

RICHMOND COUNTY SCHOOL SYSTEM

JULY 31, 2026

STUDENT SERVICES DEPARTMENT

AUTOMATED EXTERNAL DEFIBRILLATORS

RFQ#26-210

(4) SEALED BID REQUIREMENT: Each Bid must be submitted in a sealed envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a Bid must be plainly marked on the outside “AUTOMATED EXTERNAL DEFIBRILLATORS RFQ#26-210” and the envelope must bear on the outside the name and complete address of the vendor.

(6) QUOTE FORM: All Quotes must be made on the Bid form provided. All blank spaces for Bid prices must be filled in with ink or typewritten and the bid form must be fully completed when submitted.

(7) REJECTION OF QUOTES: The Richmond County School System reserves the right to reject, in whole or in part, any and all quotes received, to waive technicalities, or to negotiate any term(s) or provisions(s) of such quotes as meet the requirements and specifications of the RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all quotes for use by the Richmond County School System.

(8) RIGHT TO RE-SOLICIT: The Richmond County School System reserves the right to reject any and all Quotes. The right is reserved to reject any and all quotations, to omit any items called for or to accept the Bid deemed best for the Richmond County School System.

(9) NON-WITHDRAWAL PERIOD: Quotes may not be withdrawn for a period of thirty (30) days from the date of opening.

(10) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year: 20-2-506 (b) (1) “Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

STUDENT SERVICES DEPARTMENT

(11) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

(12) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT #1 for Sex Offender Acknowledgement Form.

(13) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S.§ 41-4401.

a) The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.

§23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.

b) A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the Contract and the Contractor may be subject to penalties up to and including termination of the Contract.

c) The Owner retains the legal right to inspect the papers of any employee who works on the Contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT #2 for E-Verify Affidavit.

(14) SMOKE FREE ENVIRONMENT: Vendor shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

STUDENT SERVICES DEPARTMENT

(15) AWARD METHOD: Contract will be awarded based on lowest responsible and responsive bidder meeting specifications and overall general value received.

RCSS has planned to purchase a minimum of 89 new AEDS. Quantity to be purchased is contingent to available budget. The initial purchase will take place shortly after bid approval. Anticipated approval date is September 22, 2026. Please state how long your pricing is valid if we need to make additional purchases in the future.

(16) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

(17) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

(18) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications.

(19) INQUIRIES REGARDING THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail only to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706) 826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County Board of Education.

Originating schools or departments may be called upon for clarification in their area of expertise at the discretion of the Business Office.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business August 25, 2026, 5:00 P.M.

(20) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be made available via the website www.rcboe.org/bids. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating vendor and attached to their response form.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcboe.org/bids

STUDENT SERVICES DEPARTMENT

(21) BRAND NAME STATEMENT: Any reference to brand names, trade names, model numbers or other descriptions peculiar to specific brand products is made to establish a required level of equality and functional capabilities; it is not intended to exclude other products of that level. Comparable products of other manufactures will be considered if proof of comparability is contained in the submitted bid.

It shall be the responsibility of the bidder(s) to furnish with their bids such specifications, catalog pages, brochures, or website links to show the quality and functional capabilities of the product offered. The Richmond County School System reserves the right to request samples of any bidders prior to bid award. Failure to provide this data or the requested samples may be considered valid justification for the rejection of the bid. Unless so specified, similar products of other reputable manufacturers will be acceptable, provided it is determined to the satisfaction of the Director of Student Services or their designated representative. This determination shall rest solely with the Richmond County School System.

(22) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

SAFETY AND SECURITY

SPECIFICATIONS

(1) PURPOSE: This request for Quote is issued for the purpose of acquiring the quantity of 89

Automated External Defibrillators. All vendors are required to propose NEW equipment.

Richmond County School System will not accept remanufactured equipment.

(3) ITEMS REQUESTED:

A) Zoll AED 3 Semi Auto to include the following:

1. CPR Uni-Padz

2. Lithium Battery

3. 8-year Warranty

4. Operator’s Manual

5. Quick Start Guide & Reference Guide

6. Setup Video & Online Training

7. Lifetime Maintenance Notification from AED123

B) Online Inventory that includes (ability to perform online monthly inspection, ability to provide annual online refresher training) on all AEDs C) Warranty Registration for AED equipment D) All AED Locations Registered with local emergency response agencies

(4) RCSS is interested in any trade-in; buy back or rebate offers available. Please indicate with your sealed bid offers available with this purchase. Please include forms, due dates, credit against purchase or future payment once items are returned. Details about cost and responsibility for returning items.

Current Inventory for Trade-in

QTY BRAND/MODEL PURCHASE YEAR

5 Zoll AED Plus 2013 1 Zoll AED Plus 2014

44 Phillips Heart Start ONSITE AED 2015 2 Phillips Heart Start ONSITE AED 2017

37 Heart Shine Samaritan 350P AED 2018

(5) RCSS has planned to purchase a minimum of 89 new AEDS. Quantity to be purchased is contingent to available budget. The initial purchase will take place shortly after bid approval. Anticipated approval date is September 22, 2026. Please state how long your pricing is valid if we need to make additional purchases in the future.

(6) If you are bidding a model other than the Zoll AED 3 Semi Auto, you must provide technical specifications with your sealed bid.

(7) PRICING: All charges MUST be included for delivery (equipment and supplies).

STUDENT SERVICES DEPARTMENT

(7) INDEMNIFICATION: The Richmond County School System, its officers, agents, and employees shall be held harmless from liability from any claims, damages and actions of any nature arising from a resultant contract, provided that such liability is not attributable to negligence on the part of the using agency or failure of the using agency to comply with the offer as outlined in the Offeror’s Bid.

SAFETY AND SECURITY

QUOTE FORM

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER: _

EMAIL:

SUBMITTED BY (please print):

SIGNATURE AND DATE:

TITLE:

QTY DESCRIPTION BRAND MODEL

89 Automated External Defibrillators ZOLL AED3 SEMIT

BIDDERS SUBMISSION UNIT PRICE

My prices are good for ______________ days from anticipated award date of September 22, 2026

Provide Lead time for delivery and installation once award is made and order is placed: ________days.

STUDENT SERVICES DEPARTMENT

QUOTE FORM

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER: _

EMAIL:

SUBMITTED BY (please print):

SIGNATURE AND DATE:

TITLE:

Trade-in; Rebate or other available options:

Please attach all details with your sealed bid.

SAFETY AND SECURITY

ATTACHMENT #1

Sex Offender Acknowledgement Form

Read, sign and return this form to the Richmond County Board of Education

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

Upon notification and acceptance of the bid, the Contractor (or Vendor) shall certify to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Contractor (or Vendor) signature Date signed

Witness signature Date signed

STUDENT SERVICES DEPARTMENT

ATTACHMENT #2

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number: _________________________________________________

Date of Authorization: _________________________________________________

Name of Project: AUTOMATED EXTERNAL DEFIBRILLATORS

Solicitation Number (if applicable): RFQ #26-210

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, _______, 202___ in _________________(city)________(state)

Signature of Authorized Officer or Agent

Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ________ DAY OF ______________, 202_____.

NOTARY PUBLIC

My Commission Expires: ____________________________________