AEC Recompete 2025 draft Base PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Army Evaluation Center (AEC) Support Services (AECSS)

PART 1

GENERAL INFORMATION

1. NON-PERSONAL SERVICES CONTRACT: This is a non-personal services contract to provide advisory and assistance services to the Army Evaluation Center (AEC) herein referred to as AEC Support Services (AECSS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall not engage in any functions that are inherently governmental in accordance with (IAW) Federal Acquisition Regulation (FAR) 7.5, Inherently Governmental Functions. If the Contractor believes that any actions constitute, or are perceived to constitute, personal services, the Contractor shall notify the Contracting Officer immediately.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: AECSS is a requirement to procure specialized personnel, materials, and expertise performing a wide variety of advisory and assistance tasks related to the test and evaluation (T&E) programs at AEC and may include management and professional support services; studies, analyses, and evaluations; and engineering and technical services. The Contractor shall provide services to directorates within AEC, to include the divisions within directorates, and any individual project. Individual task orders will be awarded under this contract and the requirements for each will be defined therein.

The Contractor will provide all labor, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services, as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished. Services shall be performed primarily at Aberdeen Proving Ground (APG), Maryland or other locations as defined in individual task orders. The tasks performed under this contract may require temporary duty support at other locations in the contiguous United States (CONUS) and outside CONUS (OCONUS). The Contractor shall possess the proper training, certifications, experience, and security clearances commensurate with the work they will perform and the level of responsibility they will exercise. This effort shall be consistent across all AEC commodity directorates and support to staff functions relative to AEC operations. The Contractor shall perform to the standards in this contract.

1.2 MISSION: AEC is a subordinate activity of the Army Test and Evaluation Command (ATEC), the Army’s independent Operational Test Agency (OTA), developmental tester, and evaluator. As the Army’s independent evaluator, AEC partners with ATEC Directorate for Capabilities Integration, ATEC Test Centers, and the Army Operational Test Command to enable readiness by providing essential information to decision-makers focusing on the effectiveness, suitability, survivability, and safety of Army systems and joint weapon systems where the Army is the Department of Defense (DOD) executive agent.

This is an inherently governmental mission.

AEC reports to the ATEC Commanding General on all evaluations and assessments of assigned systems during all phases of the acquisition lifecycle. AEC supports the Army Futures Command (AFC) and its Cross-Functional Team (CFT) concept and oversees efforts related to modernization. AEC coordinates with Program Executive Offices; Assistant Secretary of the Army (Acquisition, Logistics, and Technology); and other stakeholders to resolve issues or gain consensus on matters relating to the methodology and scope of ATEC evaluations. AEC assists the Chief of Staff of the Army decision making process by supporting Army Capabilities Integration Development System processes. AEC represents ATEC at technical forums; develops artificial intelligence (AI) evaluation methodology; participates on T&E Working-level Integrated Product Teams (IPTs) and ATEC System Teams (ASTs) and provides input to and/or leads the development of products coming from these groups. AEC determines impacts to readiness; evaluates ballistics survivability, lethality, and cybersecurity and electromagnetic affects (CEMA); manages, plans, and executes Information Assurance operational assessments during annual Combatant Command and Army Service exercises; and performs the OTA duties for the Missile Defense System (MDS) of Systems (MDSoS).

1.3 OBJECTIVES: The objective of this AECSS contract is to obtain specialized expertise to supplement and enhance AEC’s execution of its T&E mission. The basis of T&E is operational effectiveness, suitability, and survivability (ESS) which evaluates how a system performs measured against specified criteria. Army Regulation (AR) 73-1, Test and Evaluation Policy, defines ESS as follows:

a. Operational Effectiveness is the measure of the overall ability of a system to accomplish a mission when used by representative personnel in the environment planned or expected for operational employment of the system considering organization, doctrine, tactics, supportability, survivability, vulnerability, and threat.

b. Operational Suitability is the degree to which a system can be satisfactorily placed in field use with consideration to reliability, availability, compatibility, transportability, interoperability, wartime usage rates, maintainability, safety, human factors, habitability, manpower supportability, logistics supportability, documentation, environmental effects, and training requirements.

c. Survivability is the capability of a system and crew to avoid or withstand manmade hostile environments without suffering an abortive impairment of its ability to accomplish its designated mission.

1.4 SCOPE: Task orders projected to be issued during the performance of this contract may include one or more of the following areas:

a. Support services for operational effectiveness evaluation of Fires and Air Defense Artillery systems and subsystems to include but not limited to missiles; directed energy; command and control (C2); surveillance; fire control radars and associated software; and emerging Counter-Unmanned Aerial Systems capabilities.

b. Support services for operational effectiveness evaluation of chemical, biological, radiological, and nuclear defense systems and subsystems to include but not limited to sensors; detectors; laboratories; smoke/obscurants; and protection, decontamination, tactical disablement, and chemical demilitarization equipment.

c. Support services for operational effectiveness evaluation of Command, Control, Communications, Computers, Cyber and Intelligence, Surveillance and Reconnaissance systems and subsystems to include but not limited to information management systems, enterprise resource planning systems, medical information technology (IT) systems, databases, and software;

transmission systems, networks, network operations and management systems, waveforms, switching/routing systems and Communications Security (COMSEC); and C2 systems, common operating environment, C2 platforms, capability sets, combat IT systems; imagery, radio frequency collection systems, light detection and ranging, position/navigation systems, electronic intelligence systems and meteorological systems, data fusion/processors, intelligence networks, biometrics, acoustic and infrared/electro-optics sensors, and imagery processing, electronic warfare (EW), offensive cyber operations, directed energy, and spectroscopy.

d. Support services for operational suitability evaluation of systems and subsystems to include but not limited to the evaluation of equipment readiness; sustainability; supportability; reliability, availability, and maintainability (RAM);

integrated product support; human systems integration (HSI); and Data Sciences.

e. Support services for integrated survivability evaluation of systems and subsystems to include but not limited to the evaluation of system survivability; lethality; ballistic vulnerability; live fire T&E (LFT&E); electromagnetic environmental effects; countermeasures (including atmospherics and obscurants); EW; chemical, biological, radiological contamination survivability; initial nuclear weapon effects, and cybersecurity.

f. Support services for T&E of the MDSoS to include but not limited to the MDS, its subsystems, and all associated sensors, radars, and C2 systems.

g. Support services for the Combatant Command Cybersecurity Task Force to include but not limited to cybersecurity and mission assurance.

h. Support services for training and professional development of T&E competencies.

Each individual task order will specify the requirements for personnel knowledge, skills, and attributes.

Additional areas that may require support under this contract include but are not limited to operational effectiveness and operational suitability evaluation of mounted systems and subsystems; digital engineering; and advanced analytics and AI evaluation.

1.5 PLACE OF PERFORMANCE: Performance of this contract requires work primarily at APG, MD; Fort Bliss, TX; White Sands Missile Range, NM; Redstone Arsenal, AL; and at various contractor, subcontractor, and other government facilities within CONUS and OCONUS, as specified in individual task orders. The Government may also permit individuals providing service support to perform duties from remote locations (i.e., telework) on a case-by-case basis for a time period that does not conflict with mission accomplishment and as approved by the Contracting Officer’s Representative (COR). When contractors are authorized to work at offsite locations, the Contractor shall provide all necessary infrastructure to support completion of contract tasks. The Contractor shall be capable of supporting contract tasks using the personnel resources already located in areas where work is required. The Government will not reimburse the Contractor for permanently relocating personnel to the required duty locations or for long-term temporary duty.

Within ninety (90) calendar days of contract award, the Contractor shall have a local office within the local commuting area of APG, MD, or other task order specified work location, to support off-site labor. The specific level of effort (LOE) and requirements will be defined in each task order.

1.6 TRAVEL: Travel to other Government facilities or other Contractor facilities may be required and will be specified in individual task orders. All travel requires Government approval/authorization via COR notification and coordination. Travel details including dates, locations, purpose, and estimated costs must be provided to the COR for approval within fifteen (15) business days prior to the commencement of travel. All travel must be IAW Federal Travel Regulations, Joint Travel Regulations, Public Law 99-234, and other applicable clauses as specified in X of this contract. The Contractor shall make all necessary travel arrangements for their employees. Travel costs are paid on a strictly cost reimbursable basis (no fee). There will be no profit to the Contractor on any travel performed by either the Contractor or Subcontractor. Reimbursement for the cost of lodging, meals, and incidental expenses may be based on per diem, actual expenses (receipts), or a combination thereof, provided the method used results in a reasonable charge. Reimbursement for the cost of transportation may be based on mileage rates, actual costs incurred (receipts), or a combination thereof, provided the method used results in a reasonable charge. Travel documentation shall be provided to the COR after travel has been performed to verify estimates versus actual costs and to determine a reasonable charge. The individual task orders will specify the method and means for submitting travel documentation. Contractor travel costs to their normal duty location, whether at the Contractor’s facility or at the Government’s facilities, will not be authorized and are un-allowable. Daily commuting time and expenses between the Government site and some other location, such as a home office, shall not be allowable under this contract. This requirement includes the prime Contractor and all Subcontractors. Personnel required to travel to OCONUS locations must possess a valid tourist passport. The Contractor shall comply with foreign travel requirements IAW AR 380-67, Personnel Security Program, and all supplemental guidance.

1.7 KEY PERSONNEL: The following personnel in this section are considered key personnel by the Government in support of this contract. Additional key personnel will be identified in individual task orders IAW Appendix 3, Labor Categories.

The Contractor shall obtain approval for all proposed substitutes to key personnel. Substitutes for key personnel shall have qualifications that are equal to or higher than the qualifications of the person or subcontractor initially proposed.

Labor Category Qualifications Program Manager Bachelor's Degree in engineering or an applicable discipline in Physical Sciences, Mathematics, or Computer Science from an accredited college/university and 15 years of applicable program management experience to include cost, schedule, and performance of a contract; or a Master's Degree in engineering or an applicable discipline in Physical Sciences, Mathematics, or Computer Science from an accredited college/university and 9 years program management experience to include cost, schedule, and performance of a contract. Five years of experience leading/supervising 50 or more people in a technical environment. A minimum of two years of test and evaluation experience. Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance is required.

1.8 TYPE OF CONTRACT: The Government will award a Firm Fixed Price, Cost No Fee, and Cost Plus Fixed Fee contract.

1.9 ORDERING PERIOD: The ordering period will be effective from the date of award to the last day of the ordering period.

1.9.1 PERIOD OF PERFORMANCE (POP): The POP will be applicable at the task order level to include all options and shall be 60 months comprised of a one (1) 30-day transition-in period; one (1) 11-month base period; and four (4) 12-month option periods. The POP reads as follows:

Transition-In: 30 calendar days from date of Contract Award Base Period: 11 calendar months, starting from the end of the Transition-In Period Option Period 1: 12 calendar months, starting from the end of the Base Period Option Period 2: 12 calendar months, starting from the end of Option Period 1 Option Period 3: 12 calendar months, starting from the end of Option Period 2 Option Period 4: 12 calendar months, starting from the end of Option Period 3

1.10 GENERAL INFORMATION:

1.10.1 FEDERAL HOLIDAYS: Federal holidays in each calendar year are identified below. The Contractor is not required to perform services on these federal holidays or on the days these holidays are observed.

New Year’s Day (1st Day in January (or observed)) Martin Luther King Jr.’s Birthday (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth (19th day in June) Independence Day (4th day in July (or observed)) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran’s Day (11th Day in November (or observed)) Thanksgiving Day (4th Thursday in November) Christmas Day (25th day in December (or observed))

1.10.2 HOURS OF OPERATION: Normal Government workdays are Monday through Friday except Federal Holidays, eight

(8) hours per day, forty (40) hours per week. The Government core hours of work are from 0900 to 1500 daily. Deviations from the normal hours of operation may be required to meet the requirements of this contract. If work outside of these hours is required, the Contractor shall manage their employees’ schedules to minimize overtime requests. Occasionally, services outside of an employee’s normal work schedule, hereafter referred to as overtime, may still be necessary due to mission requirements. Overtime hours include duty hours beyond the normal scheduled hours (adjusted for the appropriate time zone), holiday work, and shift work hours. Shift work is defined as support to a 24-hour operational test. The Government will coordinate desired overtime with the Contractor. The Contractor will normally be notified at least seven (7) calendar days in advance prior to mission requirements necessitating work outside of the normal work schedule. The requirement for the contractor to work overtime must be authorized by the COR in advance and with prior approval of the Contracting Officer, pursuant to applicable clauses as specified in X of this contract.

1.10.3 GOVERNMENT SITE CLOSURES: The Contractor shall adhere to curtailing operations of the Government which includes any time when the Government is in a non-operational status for events including but not limited to federal holidays, emergency situations, inclement weather, power curtailments, furlough, shutdowns, organization events, executive ordered closures, planned training days, etc. Contractors assigned to APG, MD can check the status of installation closures using the post operations telephone line (410-278-SNOW) and by checking reporting of local television/radio stations. Contractors assigned to locations other than APG, MD shall follow local installation procedures. In the event that Contractors are required to work during periods of curtailed operations, the COR will notify the Contractor of the dates of curtailment/closure and of any contractor employees required to work that day. Contractors shall only invoice for labor costs for those employees that are required to work in the event of a closure covered by this paragraph. The Contractor shall not invoice for labor costs in the event of closure and contractor employees are not required to work.

PART 2

CONTRACT MANAGEMENT

2. CONTRACT MANAGEMENT: The Contractor shall provide contract management in support of the administration of this contract and each of its awarded task orders. Contract management requirements for each task order will be defined in individual task orders. The Contractor shall not directly bill the Government for the costs of contract management. Any allowable costs shall be included in the Contractor’s indirect charge rate.

2.1 PROGRAM MANAGEMENT: The Contractor shall provide a Program Manager (PM), during normal hours of work to perform overall management of this contract and any awarded task orders. The PM shall be the contractor’s primary point of contact (POC) and shall have the authority to act or make decisions on all matters on behalf of the contractor. The Contractor shall designate an alternate who shall be authorized to make decisions in the absence of the PM. The Contractor PM shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at APG, MD and the Contractor’s corporate offices.

2.2 COR: The Government will appoint primary and alternate CORs to oversee contractor performance on the contract. The Contractor shall use the Government COR as their single POC between the Government and contractor personnel assigned to support this contract and its awarded task orders.

2.3 BUSINESS RELATIONS: The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals and timely identification of issues. The Contractor is expected to establish a history of reasonable and cooperative behavior, effectively manage subcontractors, and award timely subcontracts.

The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.4 COMMUNICATIONS: The Contractor shall respond to Government requests for contractual actions within two (2) business days. The Contractor shall respond to all requests for information and technical advice regarding services performed on this contract. Responses shall be either verbal or written, as specified by the requestor. Types of actions shall include:

a. Responding to inquiries and suggestions.

b. Providing written comments based on review of draft documents such as regulations that affect the operation of this contract.

c. Providing information requested by customers, investigators, inspectors, auditors, and members of special teams (both internal and external to AEC) and responding to findings of such inquiries.

d. Preparing reports IAW Government instructions and directives by the requested due dates; and

e. Attending onsite and offsite meetings as requested by the Government.

2.4.1 POST-AWARD MEETINGS: The Government COR and the Contractor PM will meet as necessary to determine and refine support requirements, products, and timelines, and develop mitigation plans for resolving issues and disputes.

2.4.1.1 BI-WEEKLY MEETINGS: The Contractor shall conduct bi-weekly meetings with the Government to discuss performance under this contract and any awarded task orders. The focus of these meetings is to continuously monitor contract performance, identify problem areas, and formulate plans to correct problem areas and deficiencies for ongoing performance.

2.4.1.2 SEMI-ANNUAL CONTRACT STATUS REVIEWS: The Contractor shall conduct semi-annual contract status reviews with the Government to discuss performance under this contract and any awarded task orders. The focus of these meetings is to continuously measure contract performance, identify problem areas, and formulate plans to correct problem areas and deficiencies for ongoing performance.

2.4.2 IMPROMPTU MEETINGS: Informal meetings with very little advance notification may be held at the discretion of the Government.

2.5 QUALITY SURVEILLANCE: Pursuant to the applicable clauses as specified in X of this contract, the Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform with contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) reduce any fee payable under the contract to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or (2) terminate the contract for default.

2.6 COST MANAGEMENT: Pursuant to the applicable clauses as specified in X of this contract, the Contractor shall manage costs to the contract ceiling stated in their task order proposals. Offerors will be evaluated on their ability to manage to the target cost for each year of an awarded task order contract. Any cost overrun above the target cost may result in a negative performance rating.

2.6.1 FINANCIAL MANAGEMENT SYSTEMS: The Contractor shall establish and maintain a financial tracking system that is compatible with current Government business and financial systems (e.g. General Fund Enterprise Business System) and shall meet all reporting requirements. In the event the Government’s financial system changes during the life of the contract, the Contractor’s system shall be made compatible.

2.6.2 LEVEL OF EFFORT (LOE): The Contractor shall perform all work and provide all required reports within the LOE specified below. The Contractor shall provide direct labor hours as cited in Section B – Supplies, Services, and Costs, for the base period and direct labor hours cited for any option period(s) exercised. The Government's best estimate of the LOE to fulfill these requirements is provided for advisory and estimating purposes. The Government is obligated to pay only for direct labor hours ordered and corresponding fixed fee for labor hours completed. The Government is only obligated to pay the labor and fee on awarded orders.

Direct labor includes personnel such as engineers, scientists, draftsmen, technicians, statisticians, and programmers, and not support personnel such as company management or data entry/word processing/accounting personnel even though such support personnel are normally treated as direct labor by the Contractor. The LOE specified includes Contractor, Subcontractor, and consultant non-support labor hours. Hours worked by support personnel (admin support, leader, etc.) shall be charged to Contractor indirect costs.

If the Contractor provides less than 90 percent of the LOE specified for the base period or any option period(s) exercised, an equitable downward adjustment of the fixed fee, if any, for that period will be made. The downward adjustment will reduce the fixed fee by the percentage by which the total expended LOE is less than 100% of that specified. (For instance, if a hypothetical base-period LOE of 100,000 hours is being reduced to 70,000, the fixed fee shall also be reduced by the same 30%. Using a corresponding hypothetical base-period fixed fee pool of $300,000, the reduced fixed-fee amount is calculated as: $300,000 × (70,000 hours/100,000 hours) = $210,000.)

The Government may require the Contractor to provide additional effort up to 110 percent of the LOE for any period until the estimated cost for that period has been reached. However, this additional effort shall not result in any increase in the fixed fee, if any.

These terms and conditions do not supersede the requirements of the applicable clauses as specified in X of this contract.

2.7 CONTRACT MANAGEMENT REPORTS: The Contractor shall complete all administrative, management, and reporting tasks detailed in this section. All reports shall include up to date and current information for the prime Contractor and all Subcontractors. The requisite format and method of delivery will be defined in individual task orders. The Contractor shall adhere to all report submission requirements and notify the COR upon successful completion of each report, as detailed in the specific sections listed below.

2.7.1 MONTHLY INVOICE/VOUCHER: Pursuant to the applicable clauses as specified in X of this contract, the Contractor shall provide a monthly invoice and voucher no later than (NLT) the 17th of each calendar month and shall submit the invoice via Wide Area Workflow (WAWF).

2.7.2 CONTRACTOR PERSONNEL ROSTER: The Contractor shall submit to the Government a Contractor Personnel Roster IAW Contract Data Requirements List (CDRL) A001. The Contractor Personnel Roster shall be a consolidated listing of all personnel required to complete the tasks of this PWS (with any changes highlighted). The roster shall include, at a minimum, the name of the individual, labor category, physical duty location (city and state), company affiliation, and fully burdened labor rate for every contractor and subcontractor performing on this contract. The information contained in the Contractor Personnel Roster is subject to the Privacy Act of 1974 and DOD 5400.11-R, DOD Privacy Program, and shall be marked and handled accordingly.

2.7.3 CONTRACT MONTHLY TECHNICAL REPORT: The Contractor shall submit to the Government a Contract Monthly Technical Report IAW CDRL A002, that includes a narrative summary of contractor and subcontractor performance in support of the contract for the previous month and shall support and validate labor and travel charges included in the monthly invoice and voucher as submitted in WAWF. The Contract Monthly Technical Report shall be submitted NLT the 17th of each calendar month and shall include, at a minimum, a title page identifying the contract number, contractor’s company name, preparer’s name and title, type of report (e.g. monthly, interim, final), period covered by the report, security classification, and distribution statement. The information submitted in the report shall contain the overall contract status, covering the accomplished technical activities and development, objectives of efforts, summary results of efforts;

identification of major problems/deficiencies with impact, and recommended solutions; projected changes in task manpower and redistribution based on customer organization needs; manpower and recruiting summary; security issues; contractual action items; and special interest items.

2.7.4 CONTRACT COST AND FUNDING REPORT: The Contractor shall submit to the Government a Contract Cost and Funding Report IAW CDRL A003, that summarizes the status of all contract cost and funding. The Contract Cost and Funding Report shall include, at a minimum, the status of funds for each contract line-item number to include amounts obligated/funded, amounts invoiced, amounts paid, and balance amount remaining; summary amounts of overall remaining contract cost ceiling; amounts of approved expenditures executed but not yet invoiced; and cumulative projected summary amounts once payment is complete.

2.7.5 GOVERNMENT-FURNISHED PROPERTY (GFP) AND CONTRACTOR ACQUIRED PROPERTY (CAP)

REPORT: The Contractor shall submit to the Government a master GFP and CAP Report IAW CDRL A005, that specifies by item all GFP and CAP assigned to the Contractor in performance of this contract.

2.7.6 COST PROJECTION REPORT: The Contractor shall submit to the Government a Cost Projection Report IAW CDRL A008, that projects total costs required to support each program, project, or effort that are known at the time of the report.

The Cost Projection Report shall provide enough information for the Government to adequately plan for and acquire required costs.

2.7.7 CONTRACT MONTHLY LABOR REPORT: The Contractor shall submit to the Government a Contract Monthly Labor Report IAW CDRL A009, that lists the labor hours worked per program during the preceding calendar month by all contractor and subcontractor employees. Labor that directly supports a specific program will be charged to the work breakdown structure (WBS) for that customer program as specified by the COR.

2.7.8 CONTRACTOR MANPOWER REPORTING: Pursuant to the applicable clauses as specified in X of this contract, the Contractor shall report all Contractor and Subcontractor labor hours annually for services performed under this contract during the preceding Government fiscal year (FY) (October 1 – September 30). The information shall be submitted via the internet at www.sam.gov (See System for Award Management (SAM) User Guide). If the Contractor fails to submit the report in a timely manner, the Contracting Officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor’s failure to comply with the reporting requirements a part of the Contractor’s performance information.

http://www.sam.gov/

PART 3

PERSONNEL MANAGEMENT

3. PERSONNEL MANAGEMENT: The Contractor shall have and maintain a staffing and workforce management structure to adequately resource the personnel requirements for performance of this contract. The Contractor shall not directly bill the Government for the costs of Personnel Management. Any allowable costs shall be included in the Contractor’s indirect charge rate.

3.1 PERSONNEL ADMINISTRATION: The Contractor shall provide administrative support to employees in a timely fashion to include timekeeping, leave processing, pay processing, emergency needs, and other personnel requirements.

3.2 PERSONNEL RESOURCING METHODOLOGY: The Contractor shall recruit, retain, and replace personnel to support requirements including reach back for quick responses to tasks. The Contractor shall fill both permanent and temporary vacancies with qualified personnel within ten (10) business days. In addition, the Contractor shall have the ability to flex the workforce with fluctuating workload to include the capability to provide additional support in the event of a surge or quick response requirement. The Contractor shall monitor efficiency and productivity of personnel and manage the workforce to ensure that excessive turnover does not interfere with mission requirements. The Contractor shall track and analyze hiring and termination trends, as well as the number of personnel employed by labor category and WBS. The Contractor hiring, training, and cross-training plans shall be designed to quickly adapt to future needs at a reasonable cost. However, the Contractor shall not directly bill the Government for the direct labor hours or costs for training or employment of personnel over and above the direct support required by the Government, with the allowable costs for the training included in the Contractor’s indirect charge rate.

The Government acknowledges that it can be difficult to find qualified personnel in certain required labor categories, especially highly technical labor categories that require certifications (e.g. Security+) and those that require security clearances. If the Contractor is not able to fill a vacancy within ten (10) business days because of Government delays in obtaining a security clearance, the Contractor shall notify the COR and request an extension based on clearance adjudication timelines.

3.3 QUALIFICATIONS, DISCIPLINES, AND SPECIALTIES: The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, certifications, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall ensure the labor categories as defined in Appendix 3, labor rates, and labor hours utilized in the performance of each task will be the minimum necessary to accomplish the task.

3.4 SUBSTITUTIONS OF KEY PERSONNEL: The Contractor shall assign key personnel whose resumes were submitted with the proposal submission necessary to fulfill the requirements of this contract. During the first 180 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. If the Contractor proposes above the minimum qualifications for key personnel in its proposal for contract award, and if the person proposed is different from the person brought on board, that person must meet the Contractor’s proposed qualifications. No substitutions in key personnel shall be made except IAW this paragraph. All proposed substitutions must be submitted to the COR NLT ten (10) business days in advance of the proposed substitution. All requests for substitutions must include a complete resume for the proposed substitute IAW paragraph 3.5, Personnel Resumes. Should the Contractor fail to provide a suitable substitute as determined by the COR, the contract may be terminated for default.

3.5 PERSONNEL RESUMES: During the life of the contract, the Contractor shall provide resumes to the COR for all proposed new employees in the Government-specified format for Government review NLT five (5) business days prior to the effective date of employment. The Government will review the resume to ensure all requisite qualifications, experience, and credentials are met and then notify the Contractor of acceptance within two (2) business days of receipt of the personnel resume. Should the Contractor fail to provide qualified personnel as determined by the COR, the contract may be terminated for default.

3.6 SPECIALIZED EXPERIENCE: Specialized experience, in addition to the base qualification requirements defined in Appendix 3, Labor Categories, may be required and will be specified in individual task orders.

3.7 TRAINING: The Contractor shall provide fully trained, qualified, certified, and licensed personnel required for performance of this contract and any individual awarded task orders prior to starting work and through the lifetime of the contract and/or task order. The Contractor shall develop a training program to ensure contractor personnel are trained to accomplish the requirements of this contract and any awarded task orders. The Contractor shall maintain records of all scheduled and completed training and make those records available to the Government upon request. A lack of training does not relieve the Contractor from ensuring that contractor personnel are otherwise qualified to perform their assigned tasks when they begin employment under this contract. The Contractor is encouraged to seek opportunities to identify efficiencies in training that will reduce costs to the Government as well as minimize duty hours spent completing training. Labor and all associated costs of training, licensing, certifications, meetings, professional development, and security clearances shall be borne by the Contractor, except mandatory training provided by the Government. The Government may reimburse the Contractor one time for training in new technologies or unique skills that are required to perform contract-specified tasks and not for employee advancement. Contractor personnel shall have a maximum of ninety (90) calendar days to complete training and certification requirements that are not commercially available and Government-unique. All training costs that are to be reimbursed to the Contractor must be approved by the COR within ten (10) business days prior to commencement of the training. Any retraining needed due to contract employee departure will be at the Contractor’s expense. Training at Government expense will not be authorized for replacement personnel nor for the purpose of keeping Contractor personnel abreast of advances in state-of-the-art competencies, or for training Contractor employees on equipment, computer languages, and computer operating systems that are available on the commercial market.

3.7.1 GOVERNMENT-MANDATED TRAINING: The Contractor shall meet AEC’s annual mandated training requirements as provided by the Government. Government mandated and provided training are specified below:

3.7.1.1 DOD CYBER EXCHANGE TRAINING: IAW DOD Instruction 8500.01, Cybersecurity, and DOD Directive (DODD) 8140.01, Cyberspace Workforce Management, all Contractor and Subcontractor employees requiring access to Government information systems must successfully complete DOD Cyber Exchange training prior to access to the information systems and annually thereafter. DOD Cyber Exchange training is available at the following website:

https://public.cyber.mil/.

3.7.1.2 ANTI-TERRORISM (AT) LEVEL I TRAINING: IAW AR 525-13, Antiterrorism, all Contractor and Subcontractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level l awareness training within thirty (30) calendar days after contract start date. The Contractor shall submit certificates of completion to the COR within five (5) calendar days after completion of training. AT Level l training is available at the following website:

https://jko.jten.mil/courses/AT-level1/launch.html. Additional AT Awareness Training may be required for contractor and subcontractor employees traveling overseas to perform the requirements of this contract. Specific Area of Responsibility training content may be directed by the combatant commander with the unit AT Office (ATO) being the local POC. The Government will provide supplemental guidance if necessary.

3.7.1.3 OPERATIONS SECURITY (OPSEC) TRAINING: IAW AR 530-1, Operations Security, all Contractor and Subcontractor employees must complete OPSEC Level I certification training. New employees must be trained within thirty

(30) calendar days of their reporting for duty and annually thereafter. OPSEC Level I certification training is available at the following website: https://securityawareness.usalearning.gov/

3.7.1.4 THREAT AWARENESS AND REPORTING PROGRAM (TARP) TRAINING: IAW AR 381-12, Threat Awareness and Reporting Program, all Contractor and Subcontractor employees with security clearances must complete TARP training.

Training will be administered annually by a Counter-Intelligence agent or other trainer as specified in paragraph 2-4b of AR 381-12.

3.7.1.5 iWATCH TRAINING: The Contractor shall brief all Contractor and Subcontractor employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance on this contract with the results reported to the COR NLT thirty (30) calendar days after contract https://jko.jten.mil/courses/AT-level1/launch.html https://securityawareness.usalearning.gov/ award.

3.7.2 SPECIAL QUALIFICATIONS: The Contractor is responsible for ensuring all employees possess and maintain current cybersecurity and IT training and certification requirements during the execution of this contract.

3.7.2.1 CYBERSECURITY/IT TRAINING: All Contractor and Subcontractor employees working cybersecurity/IT functions must comply with DOD and Army training requirements IAW DODD 8140.01, Cyberspace Workforce Management; DOD 8570.01-M, Information Assurance Workforce Improvement Program; and AR 25-2, Army Cybersecurity, within six (6) calendar months of appointment to cybersecurity/IT functions.

3.7.2.2 CYBERSECURITY/IT CERTIFICATION: IAW DOD 8570.01-M, Information Assurance Workforce Improvement Program; Defense FAR Supplement (DFARS) 252.239.7001, Information Assurance Contractor Training and Certification;

and AR 25-2, Army Cybersecurity, Contractor and Subcontractor employees’ cybersecurity/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01-M, Information Assurance Workforce Improvement Program, must be completed upon contract award.PART 4

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4. GOVERNMENT FURNISHED ITEMS AND SERVICES: Government Furnished Property (GFP) and Contractor Acquired Property (CAP) may be required under this contract. Requirements for GFP and/or CAP will be defined in individual task orders and will specify property accountability requirements to ensure property is controlled, protected, preserved, accounted for, maintained, and promptly turned in when no longer required. All property furnished to the Contractor for performance under this contract remain the property of the U.S. Government. The Contractor shall not use property provided by the Government for any purpose other than the performance of this contract. All communications pertaining to the management of Government property shall be in writing to the COR. The Contractor shall comply with all applicable clauses as specified in X of this contract.

4.1. FACILITIES: The Government will provide the necessary workspace onsite, if possible, or at off-site Government facilities for Contractor personnel including the use of the usual items needed to conduct work such as desk, phone, and computer, for the duration of the POP under this contract. However, if no space is available, contractor personnel shall perform support at the contractor worksite.

4.2 UTILITIES: All utilities in the facility will be available for Contractor use in performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using them.

4.3 EQUIPMENT AND SERVICES: For any Contractor working in a Government facility, the following may be provided by the Government:

4.3.1 TELEPHONE SERVICE. The Government may provide telephone communication service exclusively for the conduct of official business. The Contractor is responsible for charges for long distance telephone calls made or accepted by contractor personnel, which are not for the purpose of conducting official Government business under this contract.

Telephone service will be subject to the standard monitoring requirements of the Government telephone network.

Government-furnished telephones are subject to security monitoring at all times and use of these telephones constitutes consent to security monitoring. The Contractor shall ensure Defense Department (DD) Form 2056, Do Not Discuss Classified Information, is affixed to each telephone provided by the Government for the Contractor’s use. The Contractor shall coordinate telephone service requirements with the COR.

4.3.2 NETWORK ACCESS. The Government will provide network access for all Government issued computer systems required for the conduct of official business in the performance of the contract. The Contractor shall coordinate network access requirements with the COR.

4.3.3 SYSTEM AND FUNCTIONAL ADMINISTRATION: The Government will provide systems and functional administration of the ATEC Local Area Network (LAN) and applications residing thereon to include Windows, Microsoft Office Suite, Information Access, other ATEC developed applications, electronic mail, and applications for which ATEC has been given systems administration responsibility. The Government is responsible for ATEC-wide computer system start-up, shut-down, preventive maintenance, and output analysis for all Government issued computers. The Contractor shall provide resourcing to support system and functional administration as defined in the Contract Management Section of the contract.

4.4 CONTRACTOR LIABILITY FOR GOVERNMENT PROPERTY: The Contractor shall have a process to enable the prompt recognition, investigation, disclosure, and reporting of loss of Government property, including losses that occur at Subcontractor or alternate site locations. This process shall include the corrective actions necessary to prevent recurrence.

Within fifteen (15) calendar days of discovering the item is missing, damaged, or destroyed, the Contractor shall initiate an investigation and report to the Government all incidents of property loss. When the Contractor is found to be liable for property damage/loss due to negligence, the Contractor performance rating shall be affected for all cases, after the first incident during each performance year of the contract.

PART 5

CONTRACTOR FURNISHED ITEMS AND SERVICES

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, parts, materials, tools, equipment, facilities, and labor required to perform work under this contract and its awarded task orders except for those items or services specifically stated as Government-furnished.

5.1 FACILITY CLEARANCE: The contractor shall possess and maintain a TOP SECRET facility clearance from the Defense Counterintelligence and Security Agency. When work is accomplished at Contractor facilities, safeguarding of classified information is required up to the TOP SECRET level. Security requirements will be specified in the DD 254 for this contract and each subsequent task order.

5.2 OTHER DIRECT COSTS (ODC): The Contractor may be required to acquire items or incur ODCs associated with the performance of this contract and its task orders. Any ODCs identified by the Contractor deemed necessary for the contract performance must be submitted to the COR via electronic mail NLT fifteen (15) business days prior to need date. Written approval from the COR is required prior to purchase.

5.3 EQUIPMENT: Contractor-furnished equipment shall be maintained at all times in a safe and serviceable condition and IAW manufacturer recommendations. Maintenance of contractor-furnished equipment shall not be performed on Government property or at Government expense. The COR or designated representative may inspect the Contractor’s equipment at any time and direct the removal of any unsafe or objectionable equipment from the installation. All Contractor-furnished equipment shall be operable and shall meet all local, state, federal, and environmental requirements.

5.4 PERSONAL/CONTRACTOR-OWNED PROPERTY: The Contractor shall ensure that all personal/contractor-owned property brought on Government work sites are clearly marked as such to preclude misidentification as Government property. Additionally, the Contractor shall ensure that personal/contractor-owned property meets safety specifications as set forth by the Occupational Safety and Health Agency, local safety and health requirements, and the Army. The Contractor shall ensure that all personal/contractor-owned property is removed from all Government installations at the end of the POP.

PART 6

SPECIAL REQUIREMENTS

6. SPECIAL REQUIREMENTS: This section describes the special requirements for this effort. The following sub-sections provide details of various considerations under this contract.

6.1 SMOKING POLICY: The Contractor shall comply with AR 600-63, Army Health Promotion, and appropriate DOD…