AE SOW-PCAC Rev 8-20-final.pdf

A-E Statement of Work (SOW)

Project Title: Construct Sterile Processing Services (SPS)

Project Number: 548-103

Veterans Administration Health Care System (VAHCS)

West Palm Beach 7305 N. Military Trail, West Palm Beach, FL 33410

A-E Scope of Work

Project Title: Construct Sterile Processing Services (SPS)

Project Number: 548-103

1 Overview

1.1 Introduction/Project Intent

2 General Scope

2.1 Areas of Work

2.2 Design Disciplines/Services:

2.3 Site Investigation

2.4 Surveys:

2.5 Phraseology

2.6 Codes, Standards and Executive Orders

2.7 Quality Control

3 General Submission Services

3.1 Review Aids:

3.2 Drawings

3.3 Estimate Submission Requirements

3.4 Proposed Phasing and Construction Schedule

3.5 Specifications

3.6 Design Site Visits, Meetings/Conferences, and Discussions

3.7 Infection Control Risk Assessment (ICRA) & Interim Life Safety Measures Evaluations (ILSM) . 30

4 Design Schedule:

5 Submission requirements

5.1 First Review: Design Development (DD) – Roughly 30% complete

5.2 Second thru 100% review:

5.3 Final Submission:

6 Construction Period Services (CPS):

6.1 General

6.2 6.2 Hazardous Materials – See Appendix C

6.3 Evaluation Of Construction Contractor Value Engineering Change Proposals (VECPS):

6.4 Errors and Omissions

Appendix A - Submission Review Tools

Appendix B – Basis for design

Appendix C: Hazardous Material

1 Overview

1.1 Introduction/Project Intent

1.1.1 Project description: Complete renovation of the existing SPS area, including demolition and new construction. The new SPS unit will be on 1st floor roof directly adjacent to ORs, located between the original building construction gridlines 1-3/A-H over an existing roof. Project will include 9300 square feet for decontamination area, scope processing, preparation and assembly, sterilization, receiving storage and dispatch and staff and administrative areas. Potential involvement of a portable SPS unit or other “impact cost” scope element requirements during construction are required elements of A/E deliverable. A/E will conduct primary evaluation of the structures ability to accept the additional floor as well as a Peer Review of the primary structural study by a independent 3rd party.

1.1.2 Phases of A/E Services: A/E shall provide the services indicated. These services will be provided in distinct phases:

• 30% Submittal – “DD” Design Development

• 60% Submittal – “CD-1” Construction Documents

• 90% Submittal – “CD-2” Construction Documents

• 100% Submittal – “CD-3” Bid Documents

• Final Contract Documents

• Construction Period Services

• Project Close Out Submittal – “As-Built” Construction Documents

2 General Scope

2.1 Areas of Work

2.1.1 Sterile Processing Services (SPS) Unit Expansion: Design for the demolition and construction of a new addition to the existing hospital. The proposed vertical expansion is located between original building construction gridlines 1-3/A-H over an existing roof.

2.1.1.1 The design and construction shall incorporate the repair and patching adjacent to all areas affected by demolition activities related to the new addition.

2.1.1.2 This project is planned to add a new sterile processing suite above an existing roof with connections to the existing surgery suite.

2.1.1.3 Construction Type: Type IA (332), fully sprinklered.

2.1.1.4 New sterile processing overbuild is planned to utilize the existing concrete roof as the 2-hour floor to floor separation required by the construction type. However, primary structural framework will still be required to be protected to a minimum 3-hours.

2.1.1.5 Firestopping: Firestopping shall be shown at each floor and roof intersection, floor penetrations, roof penetrations, and wall penetrations.

2.1.1.6 Structural Member Protection: Spray applied fireproofing and/or intumescent coating protection meeting the required member protection per the applicable Codes. Specify products meeting UL listings for structural members, assemblies, and sizes listed and in the thicknesses necessary to provide the hourly protection. Structural member sizes indicated may need adjustment to ensure the appropriate protection is provided.

2.1.2 Architecture: Architectural work will support the replacement of the interior signage installation. The new work will involve the following:

2.1.2.1 Patch and paint existing partitions where demolition and new construction activities occur. Finishes to match existing.

2.1.2.2 Parapet of existing roof to be removed. Existing roof insulation and membrane to be removed. Temporary roof membrane to be installed to keep roof weathertight during construction overbuild.

2.1.2.3 Precast panels to be removed.

2.1.2.4 Remove existing windows and shutters along existing north exterior wall.

Infill openings with metal studs and gypsum board to match existing wall interior finish.

2.1.2.5 New addition roof drains are planned to tie-into existing roof drain piping.

2.1.2.6 New Roofing Assembly: Fully adhered, reinforced white TPO membrane with fleece backing over 0.625-inch thick Dens Deck Prime (or equal) and mechanically fastened polyisocyanurate roof insulation. Roof system to meet Florida Building Code requirements for wind uplift resistance and meet or exceed a 1.5-hour fire resistance rating.

2.1.2.7 New exterior walls meeting large missile Hurricane impact resistant system (StoTherm 1177-LM-150 or equal) with 10” steel, 16 ga. steel studs at 16-inches O.C.

2.1.2.8 Exterior Wall Insulation: Rock wool batt insulation, full fill cavity.

2.1.2.9 Exterior Windows: Aluminum, thermally broken, with integral operable blinds between glazing panels for vision areas matching existing hospital window profiles. Lower window areas set with pre-finished decorative ornamental metal panel or spandrel panel meeting location and performance requirements.

2.1.2.10 Glazing:

2.1.2.10.1 Exterior: Fully tempered, insulated, low-e glazing unites meeting location and performance requirements.

2.1.2.10.2 Interior: Fully tempered, clear glazing for all non-fire rated opening locations. Fully tempered, clear, laminated fire glass at all fire-rated opening locations.

2.1.2.11 Window Protection: Retractable hurricane screen assembly fully covering window openings comprised of rigid stainless steel screen shutters and track with motorized operation.

2.1.2.12 Interior Materials – General: All materials to be durable, cleanable, and meet all Fire and Smoke ratings applicable to the construction type and specific locations of the materials (i.e., corridors, separation walls, means of egress, etc.)

2.1.2.13 Interior Walls: 3.625-inch 20 ga. Steel studs at 16-inches O.C. with rock wool sound batt insulation and 0.625-inch type X gypsum board. 0.625-inch type X moisture resistant gypsum board will be required in all wet locations including a minimum of six feet from all moisture producing devices.

2.1.2.14 Interior Doors and Frames:

2.1.2.14.1 Metal doors to be 1.75-inch standard, 14 ga hollow metal with 12 ga. hollow metal frames with terminated stops.

2.1.2.14.2 Offices and break room areas to be 1.75-inch wood doors with hollow metal frames with terminated stops.

2.1.2.14.3 Doors between Steam Sterilization and Clean Instrument to be and ICU/Clean Room

Slider with push button wall controls.

2.1.2.15 Door Hardware: ANSI/BHMA grade 1.

2.1.2.15.1 Hinges: ANSI/BHMA and UL certified.

2.1.2.15.2 Locksets: ANSI/BHMA A156.13, UL fire rated up to 3 hours, lever handles meeting

ADA/ABA. Functions meeting Chapter 285 for Sterile Processing Area location requirements.

2.1.2.15.3 Cylinders: Interchangeable matching hospital keying system.

2.1.2.15.4 Exit Devices: ANSI/BHMA A156.3 Grade 1, UL 10C, wide style, heavy duty with smooth push pads. Lever trim on opposite sides as required.

2.1.2.15.5 Gasketing: All gasketing shall be fire and smoke tested meeting the specific UL and

NFPA Category in addition to UL10C, ASTM E90 for sound, and air infiltration tested.

2.1.2.15.6 Closing Devices/Hold Opens:

2.1.2.15.6.1 General: Institutional Heavy duty with parallel arm, ADA compliant.

2.1.2.15.6.2 Main suite doors: Automatic openers with push

button and card access controls.

2.1.2.16 Toilet Partitions: Overhead supported, stainless steel partitions.

2.1.3 Interior Design: Interiors work will support the patching and repair of existing surfaces that will remain and are impacted by construction, the installation of new interior finishes for the building addition and new interior signage. The work will involve the following:

2.1.3.1 Areas impacted by demolition to be patched and repaired to match existing adjacent in material, color, finish, and texture.

2.1.3.2 Select areas in Building 1 Main Hospital have already undergone recent renovations and as such shall be reviewed and updated as identified to meet new design criteria.

2.1.3.3 The interior design scope shall include coordination of review meetings to identify all interior finish materials, existing and new, and their extents. The hospital has already undergone a large amount of interior renovation. Finish materials and color palettes have been established and shall be used for any future work. The facility finish guidelines are attached to the end of this document. Where any omissions or conflicts between the hospital standards and the VA standards occur, products have been included in the digital finish board based on Program Guide

PG-18-14 Room Finishes, Door, & Hardware.

2.1.3.4 Program Guide PG-18-14 Room Finishes, Door, & Hardware Schedule

(dated April 2017) Chapter 285 Sterile Processing Services: Receiving, Storage and Dispatch Area (FA5) has several different flooring and wall finishes listed. Per the current design, these areas are open to one another. Therefore, the recommendation is to use the more durable, high-performance materials through this space. This will provide a more consistent visual appearance and simplify the maintenance of finish materials in this area. Schematic design documents have been noted as such.

2.1.3.5 Welded sheet flooring (WSF) product standards provided by VA design staff includes Armstrong sheet vinyl. Per recent product discontinuations and supply chain issues, alternate sheet vinyl materials are included for consideration in the digital finish board.

2.1.3.6 To match existing conditions, provide high-performance functionality, and comply with harsh cleaning, it is recommended to use stainless steel corner guards in sterile environments. Standard vinyl high impact corner guards are used in office areas only. Documents reflect as such.

2.1.3.7 Removal of the existing signage and associated attachment.

2.1.3.8 The design shall include verification of the quantity, location, room number, and sign type of the existing signage to be replaced with hospital staff, VA Interior Designer, and VA Space Planner.

2.1.3.9 The design shall include coordination review meetings to identify message copy with hospital staff, VA Interior Designer, and VA Space

Planner.

2.1.3.10 Signage design shall comply with the VA Design Guideline PG-18-15, Volume C as appropriate. A basis of design signage aesthetic was used in recent signage replacements. Signage in this project shall match this design aesthetic and examples are included in the drawing package.

2.1.4 Structural: Structural work will support the design and construction of a new vertical expansion addition over an existing 2nd level low roof area, with ramp connections to the adjacent existing surgery suite.

2.1.4.1 The design shall include validation of the 30% structural design, including verification of design criteria, floor loading, and capacity of existing building structure (superstructure and foundations) to support load reactions from the new vertical expansion.

2.1.4.2 The design and construction will include a new elevated floor just above the existing second level roof, a new interstitial framing level for support of utility systems, new roof framing level, and new exterior wall systems to enclose the vertical expansion addition.

2.1.4.3 The design and construction will involve tying into existing concrete columns and girder lines for gravity load-carrying framing systems as well as lateral force-resisting systems.

2.1.4.4 Construction shall consist of:

2.1.4.4.1 Level 2 (floor): partially composite structural steel beam and girder framing, supported by structural steel columns and with composite floor construction consisting of concrete fill over steel deck.

2.1.4.4.2 Level 2 Interstitial: gridwork of light Wx beams suspended from roof above by hanger rods, with work surface consisting of lightweight fill over steel form deck.

2.1.4.4.3 Level 3 Roof: structural steel beam and girder framing, supported by structural steel columns, with untopped steel roof deck.

2.1.4.5 The design and construction will also include ramps and associated structural steel framing to support the ramps at connections between existing hospital and new elevated floor addition.

2.1.4.6 Design for new floor penetrations, roof penetrations, and wall penetrations as required for connectivity to the existing hospital and for mechanical, electrical, and plumbing systems.

2.1.4.7 Design and construction will include removal of existing precast concrete exterior wall panels and parapets at interface between new addition and existing enclosed hospital space and associated structural detailing.

2.1.4.8 Design shall include review and accommodation of heavy loads and equipment vibration associated with the SPS equipment such as washers/disinfectors, steam sterilizers, and the dynamic load of fully stocked case carts.

2.1.5 Mechanical: Mechanical work will support the design and construction for the

HVAC serving the new SPS.

2.1.5.1 The design and construction shall incorporate all requirements indicated in the VA guidelines for SPS and HVAC in general.

2.1.5.2 VAV 100% OA multizone air handler to serve conditioned supply air to the new SPS

2.1.5.3 Electric resistance humidifier to maintain 20% min RH in the SPS – supplied with RO water

2.1.5.4 VAV N+1 high plume multi-zone exhaust fan serving exhaust from the

SPS

2.1.5.5 Single duct VAVs with hot water reheat serving supply air to office/admin areas.

2.1.5.6 Single duct high accuracy terminal units with hot water reheat serving supply air to SPS task areas.

2.1.5.7 Single duct exhaust VAVs serving exhaust air from office/admin areas

2.1.5.8 Single duct high accuracy terminal units serving exhaust air to SPS task areas.

2.1.5.9 No return air allowed from the SPS

2.1.5.10 Maintain all pressure requirements between spaces

2.1.5.11 Maintain all minimum air change per hour rates as required by the VA guidelines

2.1.5.12 Differential pressure monitors at all doorways between spaces with pressure requirements

2.1.6 Plumbing: Plumbing work will support the design and construction for the plumbing systems serving the new SPS including domestic water, hot water recirculation, RO water, vent, waste, clean compressed air.

2.1.6.1 The design and construction shall incorporate all requirements indicated in the VA guidelines for SPS and Plumbing in general.

2.1.6.2 Plumbing fixtures and equipment

2.1.6.3 Domestic cold/hot/recirc water to each plumbing fixture as required

2.1.6.4 Waste and vent piping serving each plumbing fixture and drain as required.

2.1.6.5 Reverse osmosis water treatment system to serve the SPS and supply RO water to all fixtures and appliances required, including sterilizers, steam generating equipment, & humidifiers.

2.1.6.6 Clean compressed air system to serve the SPS

2.1.6.7 Roof drain (primary and overflow) on SPS roof and on L1 roof remaining as required

2.1.6.8 Storm drain piping from new drains into existing storm drainage system

2.1.7 Electrical: Electrical work will support the design and construction of electrical systems serving the new SPS, including interior lighting and controls, power distribution (normal and emergency), receptacles and equipment connections, voice/data outlets, access control devices, and lightning protection.

2.1.7.1 Codes and Standards:

• National Electrical Code, NFPA 70, 2020

• Health Care Facilities Code, NFPA 99, 2021

• Standard for Installation of Lightning Protection Systems, NFPA 780,

• Facility Guidelines for Hospitals and Outpatient Facilities (FGI), 2022

• Energy Standards for Buildings, ASHRAE 90.1, 2019

• VA Sterile Processing Service Design Guide, PG-18-12 (285)

• VA Electrical Design Manual, PG-18-10

• VA Lighting Design Manual, PG-18-10

2.1.7.2 Demolition: A section of the existing 2nd floor mechanical room and electrical maintenance storage area will be demolished, which will require the relocation of the VFD for AHU-21 and several control cabinets. This will include extending the existing power and control wiring to the new cabinet locations. The other existing power and lighting in the demolished areas will be removed in their entirety.

2.1.7.3 Power Distribution:

• Normal and Equipment branch power distribution will be required for the new SPS area. The estimated total power requirement for the new SPS is 240kVA (288A at 480V/3ph). This was determined by using an estimate of 30VA/sf x 8000sf and approximately 2/3 on the

Equipment branch and 1/3 on the Normal branch.

• It is proposed that both the new Normal and Equipment branch feeds originate from the existing 480V substations in the Energy

Center (see attached one-line diagram). This will include a 100A

Normal feed and 200A Equipment feed via a new automatic transfer switch (ATS) located in the Energy Center ATS mezzanine. The size of these feeders will be adjusted after the actual equipment loads are known.

• Voltage drop for the new feeders shall be a maximum of 2% from the Energy Center substations to the SPS panels. The SPS branch circuits would then be sized for a maximum voltage drop of 3% for a total maximum of 5% as recommended by the National Energy Code

(NEC) and the PG 18-10 Electrical Design Manual.

• Power distribution within the new SPS area will be provided by

Normal and Equipment branch panels as indicated on the attached one-line diagram and power plan. Per the VA Sterile Processing

Service Design Guide, a minimum of 1/3 of the sterilization equipment shall be on the Essential Equipment System (EES).

Information received from the VA indicates that all the sterilization equipment should be on the EES.

• Panelboards and dry-type transformers have an expected useful lifespan of 25 years.

• The expected useful lifespan of automatic transfer switches is dependent on the number of operations per year. If a transfer switch is exercised once a week, then it’s life expectancy can 38-115 years depending on it’s ampere rating.

• Fault Current, Protective Device Coordination, and Arc Flash calculations for the new SPS power distribution system shall be performed per the PG 18-10 Electrical Design Manual and

Specification Section 26 05 73.

• All new feeder circuits will be copper conductors in EMT conduit and will include a separate insulated equipment grounding conductor.

• Although there may be adequate capacity on the existing Normal and Equipment branch bus duct risers in electrical room 2B-170 (30-day metering required to determine the existing load on the bus ducts), there does not appear to be physical space to add another

Equipment branch feeder switch to the bus duct riser in the electrical room. There are also concerns about using up the spare capacity on the risers that feed the patient care floors above. The original construction drawings show some of the existing SPS equipment fed from a Critical branch panel, the extra capacity gained from the removal of this SPS equipment cannot be utilized as

NEC 517 and the VA Electrical Design Manual requires this equipment to be on the Equipment branch.

2.1.7.4 Receptacles and Branch Circuiting:

• General purpose duplex receptacles will be provided on each wall in each room in the new SPS area and quadruplex receptacles at each

PC workstation. Duplex and special purpose receptacles will also be provided at specific equipment locations. Receptacles in wet areas will be GFCI type with weatherproof while-in-use covers.

• New duplex receptacles shall be NEMA 5-20 type with stainless steel covers and permanently labeled with panel and circuit number.

Receptacles supplied from the emergency system shall be colored red.

• Critical and Life Safety branch circuits, as required, will originate from existing panels in electrical room 2B-170, which is approximately 120ft down the corridor, plan east, from the new SPS area.

• Branch circuits and conductors will be a minimum 20A with #12 conductors including grounds. Shared neutrals will not be permitted.

120V circuits longer than 75ft shall be #10 conductors.

2.1.7.5 Lighting and Controls:

• All new dimmable LED type recessed lighting will be provided in the new SPS area. Fixtures within the processing areas shall be sealed and gasketed and have a minimum IP65 rating (dust tight and protected against water projected from a nozzle). All new lighting shall have a color temperature of 3500K (neutral) and minimum color rendering index of 80.

• LED lighting, on average, have an expected useful lifespan of about

50,000 hours. If this lighting would be on 12 hours per, 365 days a year the expected lifespan would then be about 10 years.

• Manual wall switches, dimming controls and/or occupancy/vacancy sensors will be provided in all rooms to satisfy Energy Code requirements and to allow for staff adjustability. A programmable lighting relay panel will also be provided for control of the corridor lighting and other rooms without switches or sensors.

• The following lists the lighting and controls requirements for each specific area:

Offices:

2x2 or 2x4 architectural troffers

30fc ambient, 50fc task

Wall vacancy sensor and dimmer

Normal branch circuit

Breakroom:

2x2 or 2x4 architectural troffers

10fc ambient, 30fc task

Wall dimmer and ceiling vacancy sensor

Normal branch circuit

Corridors:

2x2 flat panels

10-15fc ambient

Multi-level control via ceiling occupancy sensors and relay panel

Normal and Life Safety branch circuits

Staff Shower and Lockers:

4in and 6in round downlights

2ft wall bracket above mirrors

20fc ambient

Wall switch and ceiling vacancy sensors

Normal and Life Safety branch circuits

Electrical and Mechanical Rooms:

4ft or 8ft lensed strips

30fc ambient

Manual wall switch

Normal and Critical branch circuits

Ante/PPE Rooms:

1x4, 2x2 or 2x4 cleanroom troffer s30fc ambient

Ceiling occupancy sensors

Normal and Critical branch circuits

Receiving Area (Dirty Side):

2x4 flat panel

30fc ambient, 50fc task

Wall dimmers and relay panel

Normal and Critical branch circuits

Decontamination and Sterilization Areas (Clean Side):

2x4 cleanroom troffers

30fc ambient, 50-80fc task

Wall dimmers and relay panel

Normal and Critical branch circuits

Assembly Workroom (Clean Side):

2x4 cleanroom troffers

30fc ambient

Wall switch and relay panel

Normal and Critical branch circuits

Cart Washrooms:

4ft wet location strips

30fc ambient

Wall switch and relay panel

Critical branch circuit

Water Treatment and Storage Rooms:

1x4 cleanroom troffers

Decorative wall sconces

Adjustable accent lights

5-30fc ambient

Ceiling occupancy sensors and (2) wall dimmers

Interstitial Area:

4ft or 8ft lensed strips

10-20fc ambient

Manual wall switches

Normal and Life Safety branch circuits

2.1.7.6 Emergency and Exit Lighting: Code required emergency lighting will be provided by selected fixtures connected to Life Safety and Critical branch circuits to provide for a minimum of 1fc along all paths of egress.

Illuminated red exit signs will be located to identify the paths of egress and the exit doors.

2.1.7.7 Mechanical and Plumbing Equipment: Power connections from the

Equipment branch will be provided to the new mechanical equipment.

This will include an AHU with humidifier, a clean compressed air system, an RO water treatment skid, and several exhaust fans.

2.1.7.8 Interstitial Area: The interstitial area above the new SPS (~9100sf) will include LED strip lights wired to both the Normal and Life Safety branch circuits like the existing interstitial areas. Exit signs and general-purpose receptacles will also be provided.

2.1.7.9 Lightning Protection: The existing rooftop lightning protection system will be extended to the new SPS rooftop area (~9100sf). This will include new air terminals around the perimeter and on any mechanical equipment, and all associated interconnecting grounding conductors. It is anticipated the existing down conductors at that location will be reusable.

2.1.7.10 Intercom: Per the VA Sterile Processing Service Design Guide, an intradepartmental communications system shall be provided to allow communication between the various functional areas within the SPS and other departments. The existing facility utilizes the phone system for interdepartmental communications and therefore an additional intercom system will not be required.

2.1.7.11 Public Address System: Ceiling speakers will be provided in the new SPS corridors, Breakroom, and Locker rooms and wired in separate paging zones to the existing facility public address system. Public address within the SPS area will be thru the phone system.

2.1.7.12 Voice/Data Outlets: Voice/data outlets will be provided at all staff workstations and as directed by the VA. Each outlet shall consist of a square wall box, 1” conduit up to accessible ceiling space, cover plate and terminations with 2-4 CAT5e cables run back to the nearest IT closet as directed by the VA.

2.1.7.13 Security and Access Control: Card readers will be provided at the (3) entry doors to the new SPS and wired to the existing facility access control system. Hand wave type motion sensors will also be provided at the cart pass-thru sliding doors within the SPS area.

2.1.8 Fire Protection: Fire protection work will support the design and construction of electrical systems serving the new SPS, including a new wet-pipe fire sprinkler system supplied from Stair #3 on the 2nd floor east section of the hospital, and an expansion of the existing fire alarm system into the same area. The fire sprinkler and alarm systems will integrate into the existing 2nd floor fire/smoke zones and provide fire protection for the new SPS Expansion area.

2.1.8.1 Codes and Standards:

• Health Care Facilities Code, NFPA 99, 2021

• Facility Guidelines for Hospitals and Outpatient Facilities (FGI), 2022

• VA Sterile Processing Service Design Guide, PG-18-12 (285)

• VA Fire Protection Design Manual, Eighth Edition, June 2021

2.1.8.2 Demolition: A section of the existing 2nd floor east mechanical room and electrical maintenance storage area will be demolished, which will require the re-configuration of the existing fire sprinkler system and relocation of existing fire alarm devices. Existing branch lines near Stair

#3 will be connected to the new SPS fire/smoke zone sprinkler main.

2.1.8.3 Fire/Smoke Zones: The SPS area will be a new, dedicated fire/smoke zone. There are currently five (5) fire/smoke zones in the 2nd floor east section of the hospital, and with the added SPS zone, the total will be six

(6). Each zone is surrounded by fire and smoke barriers with protected openings. An alarm condition within a zone will cause self-closing doors and dampers to release, mechanical systems to contain smoke, and specific fire alarm notification messages to sound. The fire alarm system will annunciate the zone in alarm at the fire control center.

2.1.8.4 Fire Sprinkler System: The new SPS area will be protected throughout by a wet-pipe fire sprinkler system designed to applicable codes and standards. The system will tee into the existing automatic wet standpipe in Stair #3. The system will have a dedicated and monitored shut-off valve, test and drain assembly and waterflow switch. Sprinkler system activation in the SPS area will be annunciated separately in the fire command center by the fire alarm system. The standpipe is supplied by the building’s water supply which is supplemented by an existing 1,000

GPM fire pump rated at 165 PSI. The anticipated demand of the new sprinkler system in the SPS will be approximately 350 GPM at a residual pressure of 150 PSI, so the standpipe in Stair #3 is sufficient to supply the required flow and pressure for the SPS fire sprinkler system.

2.1.8.5 Fire Alarm System: The new SPS area will be protected throughout by an extension of the existing Siemens addressable automatic fire alarm system that protects the entire hospital. Additional circuits required for a base loop to interface the new devices will be provided or extended as necessary. Notification will be by voice speakers and strobes. Remote power supplies (for the strobes) or amplifiers (for the speakers) will be provided where needed. Initiating devices such as smoke and/or heat detectors will be provided as required by the applicable standards and

SPS equipment. Air handling units (AHU) over 2,000 CFM will be monitored by duct-mounted smoke detectors that will shut down the

AHU fan upon smoke detection. The SPS area will be integrated into the current life safety response plan for the hospital.

2.1.8.6 Kitchen hood extinguishing systems will not be required nor provided.

2.1.8.7 Life Safety exit calculations, including distances to stairs and exit paths, are indicated on the Life Safety drawings.

2.2 Design Disciplines/Services:

A/E shall engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. The following are the minimal expected disciplines to be used for this scope of work. A-E may include additional services which should be identified during proposal submission:

2.2.1 Demolition: The project demolition work may include structural, architectural, plumbing, mechanical and electrical demolition to clear space for the new systems. The minor demolition of existing landscaping and other items shall be included in this project.

2.2.2 Structural: Work may include architectural modification and structural work.

Structural engineering is expected to be completed by a Florida Licensed

Structural Engineer for any needed structural reinforcements. All required borings and structural testing shall be completed by the A/E firm. The A/E firm shall proceed with a structural design that will not impede on pedestrian traffic at the ground level.

2.2.3 Architectural: Field verification of elevations and architectural dimensions are crucial to the success of this project, as the existing drawings are best represented. Exterior work must blend into the surrounding buildings and architectural appearances. Patient and Family Centered Care concepts are to be included in the design of this project. These concepts are outlined in the VA technical information library design guide documents. See paragraph I.D.2 for additional information.

2.2.4 Interior Design: The VA Interior Designer will perform all interior color and material selections from the Architect’s recommended items. The A/E will coordinate all interior selections with the VA interior design staff.

2.2.5 Plumbing/Piping: The plumbing systems need to be evaluated and updated to meet the latest Plumbing Codes. Design modifications, additions and relocations to the plumbing systems and fire protection system must follow the VISN 8 policy and Life Safety codes and other applicable code requirements for a complete certified functional system.

2.2.6 Heating, Ventilation and Air Conditioning (HVAC): The HVAC systems need to be evaluated and updated to meet the latest HVAC Design Criteria. The A/E must evaluate the Chilled Water System, Hot Water / Steam System, BAS and other

HVAC information systems (including but not limited to Centrak) serving the design scope area.

2.2.7 Electrical: The electrical systems need to be evaluated and updated to meet the latest Design Criteria. The A/E must evaluate the electrical systems serving the design scope area to determine if there is enough, and provide modifications and extensions to the existing electrical systems, security system, communications system, fire / safety system, etc. All panels shall be metered before any planned connection to insure available capacity. This required metering will be the responsibility of the A/E firm to complete. This design shall evaluate existing As–

Built drawings and all ongoing electrical upgrade projects during the design process.

2.2.8 Life Safety: In addition to in house staffing, an independent third party life safety expert must review design to ensure it meets current life safety requirements.

2.2.9 Fire Protection Engineer: The VA requires that all spaces shall be 100% sprinkled throughout the facility. The A/E shall have a fire protection engineer on staff to review and approval stamp the design/build fire protection system in the project as necessary.

2.2.10 Special Systems and Equipment: The design will include all special systems and equipment associated with the functions of the space. The A/E shall be required to coordinate the design work directly with the suppliers/ manufacturers of the new equipment and existing to produce a completely designed operational project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the A/E drawings and specifications. The design shall address special systems including but not limited to elevators, fire alarm, telecommunications, security (card access/CCTV), medical gas monitoring, public address, and nurse call systems. Any new building or renovated space must tie into the existing fire alarm system at the facility.

2.2.11 Environmental (NEPA): The VA is required by the National Environmental Policy

Act (NEPA) (32 CFR Part 651) to evaluate and document potential environmental impacts of all federal actions occurring at the VA Hospital or any of its outlying clinics. The VA requires the services of a professional and technical support in meeting these mission requirements to support the implementation of NEPA. The vendor shall provide the level of experience necessary to complete these tasks.

Relevant work experience includes knowledge of Federal environmental laws and regulations including NEPA, 32 CFR Part 651, AR 200-1, ESA, NHPA, CAA, CWA, and Sikes Act; computer proficiency in MS Office and ESRI ArcGIS; NEPA technical support and excellent communication skills.

2.2.12 Energy & Resource Conservation: Any alterations or new equipment (motors, light fixtures, windows, HVAC equipment, pumps, chillers, water faucets, urinals, toilets, insulation, etc.) shall be energy efficient and resource efficient. This facility’s overall energy usage goal is 142,000 BTU/sq. ft. (142 MBTU/SF). Energy

Star, LEEDS and other related criteria shall be utilized. Light bulbs and other equipment shall have very low mercury content or NOT contain mercury at all.

2.2.13 Hazardous Material: See Appendix C

2.3 Site Investigation

2.3.1 A physical survey of the site shall be conducted.

2.3.2 Any available information relative to existing conditions at the site of the construction will be furnished to the A-E who (unless fee negotiations establish otherwise) will evaluate and verify such information and make field measurements and investigations as necessary to prepare adequate construction drawings and specifications.

2.3.3 The A-E is required to conduct destructive investigation as necessary to minimize deferring site conditions. Penetrations for visible access into walls, hard ceiling, chases and other locations are the responsibility of the A-E and shall be coordinated with COR. Locations should be coordinated with COR and ICRA/ILSM practices must be coordinated with COR. A-E is required to repair openings back to original fire code requirements within 48 hours.

2.4 Surveys:

2.4.1 The A&E shall make all field surveys required for design and of construction documents. In general, this may consist of topographic site surveys, alignment, profiles and cross sections. A sufficient number of semi -permanent survey points to serve as initial horizontal and vertical survey controls for construction of the project shall be set. The horizontal control points and benchmarks shall be shown and described on the plans. The datum used shall be that used for the station or area in question and shall be shown on the appropriate site drawings. The surveying firm shall obtain from the COR the benchmark or datum location to be used for the project design. That datum shall be confirmed in writing. Failure to comply with this requirement may be cause for survey/design rework at no additional cost to the Government. Boundary surveys to be used as instruments for real estate purposes shall carry the seal of a licensed land surveyor acceptable to the political subdivision in question.

2.5 Phraseology

The following instructions that relate to common errors in phrasing have evolved from the VA’s experience with A&E specifications:

2.5.1 Under “Requirements”, do not use the phrase "the work consists of" – instead use the phrase "the work includes". Drawings should show scope if necessary to list certain parts.

2.5.2 In lieu of reference to the accompanying drawings or the Contracting Officer, use the words "as shown", "as indicated", "as detailed" or "as approved", "as directed", "as permitted" - do NOT use the words "as shown on drawings" or "as approved by the Contracting Officer". That clause of the Contract Clauses entitled

“Specifications and Drawings for Construction” defines the meaning of these and similar terms.

2.5.3 Do NOT use the expression "to satisfaction of the Contracting Officer" or

"satisfactory to the Contracting Officer". The contract states specifically that all work must meet the approval of the Contracting Officer.

2.5.4 There are two parties to the contract - (1) the Government, represented by the

Contracting Officer and (2) the Contractor. Therefore, do NOT use such expressions as "subject to the approval of the architect", "when in the opinion of the architect", "this contractor", "masonry contractor", or "subcontractor". Do not use the term "owner" - use the term "Government".

2.5.5 Do NOT use etc.; the term is too imprecise for bidding and inspection purposes.

2.5.6 The use of the expression "as indicated on the drawings" is very seldom necessary; the fact that a detail is on the drawings makes it unnecessary to mention it in the specification. If the expression is used and the item is not shown, the contractor is not required to provide it.

2.5.7 Do NOT use expressions such as "The work required shall include, unless stated specifically otherwise, the provision of all materials for the installation of all concrete, including reinforcement necessary to the construction and completion of the work per the drawings, the specifications, and the intent thereof". Since the drawings indicate clearly the exact limitations of the several classes of work, defining the limits of work within the specifications is superfluous and may be contradictory by failure to mention something shown clearly and intended to be included.

2.5.8 Minimize the use of cross-references and in NO case use paragraph numbers for this purpose. If necessary to refer to a particular paragraph, do so by its title and the section number and title under which it is to be found. Cross -references of the following type are totally unnecessary - "Painting of the woodwork is covered under "'Painting'" or "painting is specified hereinafter". i. Do NOT place upon the contractor the responsibility for the possible inaccuracy of, or the lack of, information on the part of the Government; e.g., never use sentences similar to

"although the drawings indicate approximately the conditions that are likely to be found, bidders should satisfy themselves as to the actual conditions, for while they are believed to be shown, the Government does not guarantee the accuracy of the information given and the bidder shall assume all responsibility in the use of such". Remember that the Government is responsible for the accuracy and sufficiency of the information it gives to bidders or contractors and the A&E is in turn responsible to the Government for that same information. It will be necessary to establish in the project specification a definite basis of bid. For example, on a roof rehabilitation project where the extent of defective construction is unknown, the specification shall set forth, as a basis of bid, a definite amount of work to be performed and provide for adjustment per the

Contract Clauses if the extent of work varies from the amount stated under the basis of bid.

2.5.9 Do not include warranties in technical sections unless they are for more than one year, and generally not unless they are included in the NAVFAC guide specification. A one-year warranty is covered in the Contract Clauses.

2.5.10 Do NOT set up a paragraph in the various sections entitled “Work not Included”.

Specify the work that is included under the respective sections.

2.5.11 Specifications should clearly delineate equipment, ducts and piping systems that are required to be insulated. The phrase "insulating all ducts except in conditioned spaces" has resulted in differences of opinion and claim situations;

also, all duct systems should be appropriately designated as supply, exhaust, fresh air intake, or return to further clarify insulating requirements.

2.6 Codes, Standards and Executive Orders

2.6.1 The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678 requires Federal agencies to follow national recognized "model" building codes.

The VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. The VA design Manuals and Master Specifications specify other codes and standards that

VA follows on its projects:

i. VA Directives, Design Manuals, Master Specifications, VA National CAD Standard

Application Guide, and other Guidance on the Technical Information Library

(TIL) (http://www.cfm.va.gov/til/).

ii. International Building Code (IBC) including International Mechanical and

Plumbing Codes

iii. NFPA 101 Life Safety Code (see notes below)

iv. NFPA National Fire Codes with the exception of NFPA 5000 and NFPA 900.

v. Occupational, Safety and Health Administration (OSHA) Standards

vi. VA Seismic Design Requirements, H-18-8

vii. National Electrical Code (NEC)

viii. National Standard Plumbing Code (NSPC)

ix. Safety Code for Elevators and Escalators, American Society of Mechanical

Engineers (ASME) A 17.1.

x. ASME Boiler and Pressure Vessel Code

xi. ASME Code for Pressure Piping

xii. Architectural Barriers Act (ABA) including VA Supplement, Barrier Free Design

xiii. Building Code Requirements for Reinforced Concrete, American Concrete

Institute and Commentary (ACI 318)

xiv. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

xv. Energy Policy Act of 2005 (EPAct)

xvi. American Society of Heating and Refrigeration Engineers (ASHRAE) 90.1, Energy

Standards for Buildings Except Low-Rise Residential Buildings

xvii. Federal Leadership in High Performance and Sustainable Buildings:

Memorandum of Understanding (MOU)

xviii. Executive Order 13423: Strengthening Federal Environmental, Energy, and

Transportation Management

xix. Executive Order 13514: Federal Leadership in Environmental, Energy, and

Economic Performance

xx. The Provisions for Construction and Safety Signs. Stated in the General

Requirements, Section 01 00 00, of the VA Construction Specifications

xxi. American Society of Heating and Refrigeration Engineers (ASHRAE), Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1

xxii. Safety Standard for Refrigeration Systems – ASHRAE Standard 15

2.6.2 Additional Notes: NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 in order to comply with the accreditation requirements of the joint Commission. Therefore, designs shall comply with the requirements of the latest edition of NFPA 101 and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the

IBC or as otherwise addressed above in this Program Guide. For design features that are addressed by both the IBC as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document referenced by

NFPA 101 shall be used exclusively. This applies even if the IBC requirements are different.

2.6.3 Conflicts between Nationally Recognized Codes and Standards and VA

Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide.

2.6.4 When proposing a variation, deliver a written request to the Contracting Officer who will render decision after discussing with COR. Documentation will include the nature and features of the variation and why the variation is desirable and beneficial to the Government. If lower cost is a benefit, also include a high magnitude cost comparison.

2.7 Quality Control

2.7.1 Quality Control Plan: The A/E shall prepare a Quality Control Plan (QCP) which includes the following as a minimum:

• Identification and discussion of all organizational and technical interfaces

• Design team members and their areas of responsibility

• Team members responsible for checking the design

• Team members responsible for checking the electronic files

• Team members responsible for reviewing and submitting the required VA Design Alerts and Quality Alerts

• Project Schedule showing key milestones and review periods

2.7.2 VA Design Alerts and VA Quality Alerts can be found on the internet at http://www.cfm.va.gov/TIL/ .

2.7.3 Quality Assurance: The A/E is responsible for developing and performing quality assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles and professional procedures have been used. This includes work performed by subcontractors. The VA shall review all project submissions but this review is general in nature and should not be considered as part of the A/E’s

Quality Control Plan and/or Quality Assurance.

2.7.4 Quality Certification: The A/E shall certify at each submission in writing that he/she has performed quality assurance reviews of that submission.

3 General Submission Services

3.1 Review Aids:

A/E will complete the review aids in Appendix A for each submission to aid the A/E and the COR in ensuring project design level is at appropriate level:

3.2 Drawings

3.2.1 The A/E shall provide electronic copies of drawings at each review step generated in BIM format and following VA BIM Guidelines:

https://www.cfm.va.gov/til/projReq.asp

3.2.2 Provide one (1) copy of the BIM model. BIM model must be produced in accordance with the latest version of the VA Drawing Deliverable Requirements.

The A/E is required to maintain the integrity of the original BIM model including but not limited to organization, worksets, object data. For each sheet represented in the 2D drawings set, there must be one corresponding DWG and one corresponding PDF (full-size sheet) with consistent graphical information for both file formats on CD-ROM. REVIT model must be compatible with REVIT 2022 and

DWG should be AUTOCAD 2022 or newer. Include all associated support files (i.e.

plot styles, external referenced files, etc.). All digital PDFs must be created from the native application. (eg. REVIT, Word, etc.). The standard drawing size shall be

ARCH E1 (30” x 42”). The format to be used in creating the CAD drawings (i.e.

layer / level structure, fonts, font sizing, file naming conventions, etc.) is that of the latest edition of the National CAD Standard (www.nationalcadstandard.org) and the current version of VA BIM Standard BIM Manual.

3.2.3 The A/E shall follow these level / layer formats, file – naming conventions, and symbol library.

3.2.4 Drawings are to be drawn from the VA’s “As-Built” or construction drawings updated by site verification, not scanned reproductions.

3.2.5 The final sets of the new construction drawings, including the film copies, shall be sealed (embossed & ink stamps) and signed by each respective Professional

Engineer in their discipline, Industrial Hygienist, Architect and other necessary licensed professional consultants.

3.3 Estimate Submission Requirements

3.3.1 The A/E shall submit a construction cost estimate from an independent firm for all trade disciplines at each and every project submission in detail as described in

Appendix A. This estimate shall reflect the impact of the planned acquisition strategy provided by the COR. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted.

Therefore, if it is shown, it must be priced. If it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. Building gross area computations shall be included with each estimate. Estimates shall be broken down by AIA divisions. The first page will be a summary page showing deductive bid items, contractor mark-ups, overhead, profit, special insurance, and bonding to reflect true construction costs. The breakdown shall reflect Bid Items 1, 2, 3….. separately; then in aggregate. All construction cost estimates shall conform to the requirements contained in VA

Manual for Preparation of Cost Estimates (latest edition). Manual is available on the internet at http://www.cfm.va.gov/cost/

3.3.2 The a/e is responsible for establishing internal controls for keeping the project design within projected construction funding.