AE QBS Topo Survey KB.pdf

Qualification Based Selection (QBS)

A/E Consulting Services

Topographic Surveying Topographic Surveying

Kuhn Barn – Aspen East

ISSUED: April 22, 2024

Questions Due: May 6, 2024

Proposals due: May 20, 2024

The following requirements must be adhered to for the Offeror’s submission of qualifications to Fermi

Research Alliance (FRA) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

You are invited to submit qualifications for the items specified in this Qualification Based Selection

(QBS), in accordance with the provisions contained herein and the terms and conditions.

All questions concerning this QBS should be submitted in writing and directed to the Procurement

Specialist listed below no later than May 6, 2024. Any communication about this project with any other person will be viewed as an undermining of the source selection process, and the Offeror may be disqualified on that basis.

Procurement Specialist: Seth Mercil

Phone: (630) 840-4065

Email: smercil@fnal.gov

Seth Mercil Procurement Specialist IV Fermilab Kirk Road and Pine Street Batavia, Illinois 60510-5011

USA

Office: 630.840.4065 smercil@fnal.gov mailto:smercil@fnal.gov

2. EXPLANATION OR INTERPRETATION OF QBS DOCUMENTS

The prospective offeror should examine and review the solicitation with care. Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by close of business (5:00 P.M. CST), May 6, 2024. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting qualifications or if the lack of it would be prejudicial to other prospective offerors.

3. AMENDMENT OF SOLICITATION

FRA may, by amendment, modify any provision or part of this QBS at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

4. SCOPE OF WORK

Department of Energy’s (DOE) Fermi National Accelerator Laboratory (FNAL) is America’s premier particle physics and accelerator laboratory that strives to solve the mysteries of matter, energy, space, and time for the benefit for all. Located in Batavia, Illinois, it is managed by the Fermi Research

Alliance LLC (FRA) for the U.S. Department of Energy Office of Science.

FRA’s Infrastructure Services Division – Engineering Department (ISD E) is responsible for managing a wide variety of alterations, repairs, and new construction projects ranging in total project costs from a few thousand dollars up to several million dollars. Typical topographic surveying projects include but are not necessarily limited to topographic surveys related to building, roadways, parking lots, underground utilities, and other natural and manmade site features.

This Statement of Work (SOW) relates to professional A/E Services provided by ISD E to fulfill these responsibilities.

The A/E shall furnish the personnel, facilities, equipment, materials, travel, and supplies necessary to perform topographic surveying services, as required by ISD E at Fermilab in Batavia, Illinois, for

FRA.

The A/E shall perform all tasks in-house or use a team of sub-tier subcontractors approved by FRA to provide complete coverage for all tasks, hereinafter referred to as the Work.

A/E services shall include all normal and customary professional A/E services per the Illinois

Professional Land Surveyor Act and the National Society of Professional Surveyors (NSPS) Model

Standards for Topographic Surveys required of a qualified, professionally licensed A/E and its sub-tier subcontractors, and complete the work in accordance with FRA’s requirements as outlined herein, as well as applicable portions of the U.S. Department of Energy and the State of Illinois codes, orders, and regulations.

FRA Topographic Surveying Requirements

The A/E shall have the capability to provide topographic surveying services meeting the following requirements.

• The A/E shall be prequalified by IDOT for Surveying.

• The topographic survey information shall be collected and assembled in accordance with the

Illinois Professional Land Surveyor Act of 1989 and the National Society of Professional

Surveyors (NSPS) Model Standards for Topographic Surveys. The topographic survey information may be collected by drone if it meets the accuracy requirements of the aforementioned Act and Model Standards, and if it complies with FRA drone policies and procedures.

• The topographic survey shall be prepared in the Fermilab Coordinate System.

• The topographic survey shall include the following Data (from the NSPS Model Standards for

Topographic Surveys) o Existing contours lines indicating the shape and elevation of the land over the entire parcel. The contour interval shall be 1 foot.

o The location of permanent structures including retaining walls, bridges, and culverts.

o The location of street or road paving, entrance drive openings and sidewalks.

o Elevations on the top of curbs, gutters and sidewalks.

o The official street or road names and address numbers assigned to buildings.

o North arrow and scale of drawing.

o Legend depicting the symbols and abbreviations used on the drawing.

o Spot elevations covering the entire survey limits showing high points, low points, grade changes, and at sufficient intervals to represent the general character of the terrain.

o Provide main floor elevations of buildings.

o Location and elevation of lakes, rivers, streams or drainage courses on or near the surveyed parcel.

o Description, location and elevation of bench marks used in the survey.

• The topographic survey shall include the following Optional Items (from the NSPS Model

Standards for Topographic Surveys) o Location and elevation of at least one bench mark within the limits of the survey.

o Location and diameter of all trees equal to or larger than a 4 inch diameter.

o Perimeter outline only of thickly wooded areas.

o Electric utilities – the location of power poles, guy wires, anchors, vaults, etc., on the parcel or in the streets, roads, alleys, or railroad right of way adjoining the parcel.

o Storm, sanitary or combined sewers – the location of all observable manholes and other structures such as culverts, headwalls, catch basins and clean-outs on the parcel or in streets, roads alleys or railroad right of way adjoining the parcel. Include elevations of the top and bottom of manholes and catch basins. Show type, size, direction of flow and invert elevation of all pipes or culverts.

o Water – the location of any water valves, standpipes, regulators, fire hydrants, etc. that are visible on the parcel.

o Gas – the location of all valves, meters, and gas line markers that are visible on the parcel. Show elevation on top of any valves.

o Telephone – the location of all poles, manholes, boxes, etc that are visible on the parcel.

o Street lighting – the location of all lamp poles, boxes etc.

o Location of any existing buildings, tanks, fences, miscellaneous structures, driveways, or other obstructions on the parcel.

o Location and elevation of the 100 year floodplain, if applicable for the surveyed parcel.

5. DELIVERABLES

The A/E consultant shall provide complete deliverables. The specific deliverables associated with the

Phase outlined in the Scope of Work are defined as follows:

o .dwg file of survey with 3D topographic information o .pdf file of survey o Hard copies of survey, as requested o Structure/manhole sheets o Site photos o Survey Point file

Document Submission Requirements

The subcontractor shall transmit project files in the following formats:

• Final Format, electronic transmittal:

o Drawings – AutoCAD/Revit model format and Adobe PDF.

o Technical Specifications – MS-Word and Adobe PDF.

o Calculations – native format, Adobe PDF.

o Photographs – IMG file format.

o Opinion of Probable Costs – MS-Excel and Adobe PDF.

o Report Documents – MS-Word and Adobe PDF.

PROJECT LOCATION

Figure 1 - Fermilab Area Map. Project location is within red oval.

LIMITS OF TOPOGRAPHIC SURVEY

Figure 2 - Limits of Topographic Survey. Limits shown as red polygon; approximately 28 ac.

6. SCHEDULE

Qualifications will be evaluated within one month after the response deadline. The selected A/E will be contacted and requested to provide a cost proposal.

Field work shall begin within two (2) weeks of the Notice to Proceed.

Deliverables shall be provided within four (4) weeks of the Notice to Proceed.

7. RESPONSIBILITIES OF THE SUBCONTRACTOR

1. Responsibility for Professional Services. The A/E is responsible for performing the work in accordance with professional standard practices and FRA requirements identified in this

Statement of Work.

a. Quality.

i. The Subcontractor is responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished under this subcontract.

ii. The Subcontractor warrants that it shall perform its services in accordance with the standards of care and diligence normally practiced by recognized firms in performing services of a similar nature.

iii. The Subcontractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

b. Requirements for Professional Registration. The Subcontractor shall ensure that their employees are registered to practice in the professional field involved in a State, the District of Columbia, or an outlying area of the United States.

2. Safety.

a. A/E employees performing field work on the FRA site shall perform such work in compliance with FRA safety requirements. The A/E shall prepare a Job Safety Analysis for FRA review and approval covering its field work. Any A/E employees who perform field work shall complete a

FRA safety orientation. Those A/E employees performing field work may also be required by FRA to attend other safety training for specific hazards encountered during the work.

b. A/E work shall support compliance with the Fermilab Environment, Safety, and Health Manual

(FESHM). FESHM contains FRA’s policies and procedures designed to manage environmental, safety, and health (ES&H) hazards in accordance with the requirements of the Work Smart (WS) set of ES&H standards attached to the DOE contract.

7. PREPARATION, SUBMISSION, AND EVALUATION

Proposal Submission Format

A. Part I - EVALUATION OF OFFERS

Each firm will be evaluated against the following factors, listed in descending order of importance:

1. Resumes of Key Personnel. Resumes shall include education, professional licenses, and professional experience along with the below requirements:

- Each firm’s name and discipline or specialty.

- Each key person’s name, role and discipline or specialty and office location.

- Clear lines of managerial relationship among the persons and positions.

- Provide a written description of the proposed contractual relationships among the firms. If the proposal includes more than one architecture firm or a joint venture, identify the proposed general scope of work of each firm.

- Provide a summary or matrix of prior working relationships among proposed team members.

- Identify if there are anticipated changes of Key personnel (see a. below) between project phases, and if so, provide their resume as well.

2. Project Approach. The approach shall be in sufficient detail to convey the means and methods the

A/E proposes to use including equipment and personnel they would sub-contract to support their effort.

3. Project Experience. Descriptions of three projects of similar size and scope, with geographic proximity to Fermilab. Describe the nature of the project and any other services provided for each project by the A/E. The project submission shall include, at minimum, the following:

• Project Name and Location;

• Project Owner, Contact Person and Telephone Number;

• Project dates/timeframe;

• Similarities of the submitted project

• Names of Proposed Key Personnel who were involved in the project, the assigned role for each key people and the duration on which the person was involved in the project.

A/E Fee Proposal will be requested from only the highest technically rated A/E firm as a result of the

Technical Evaluation.

8. PROPOSAL DUE DATE

The offeror’s qualifications are to be emailed to the Procurement Specialist (smercil@fnal.gov) no later than 5:00 PM CST on May 20, 2024. Partial or incomplete qualifications will not be considered.

FRA reserves the right to cancel this Solicitation at any time without incurring any liability or damages associated with such cancellation.

9. EXCEPTIONS AND DEVIATIONS

Offerors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluation(s). Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FRA. However, a large number of exceptions or one or more significant exceptions not providing benefit to FRA may result in the rejection of your proposal as unacceptable.

10. LATE SUBMISSION

Qualifications received by FRA after the Submittal Date and Time indicated WILL NOT be considered. The Respondent assumes the risk of the method of dispatch chosen.

mailto:smercil@fnal.gov

11. OFFEROR'S MODIFICATION AND WITHDRAWAL OF QUALIFICATIONS

The offeror may submit modifications to its qualifications at any time before the solicitation closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Qualifications may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

12. INSURANCE

Certificates of insurance of the types and in the amounts in accordance the Clause 15 in FRA General

Terms and Conditions for Services and Insurance Requirements for Architect and Engineer

Subcontracts will be required of the successful offeror before physical work at the site commences.

All policies, except for Worker’s Compensation and Professional Liability, shall provide by appropriate language that Fermi Research Alliance, LLC, the University of Chicago, Universities

Research Association, Inc., and the United States Government are additional insureds. The certificates shall state that waiver of subrogation is granted in favor of the Certificate Holder as required by written contract, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Fermi Research Alliance, LLC, University of

Chicago, Universities Research Association, and the United States Government are waived.

13. EXHIBITS

A. Fermi Research Alliance, LLC General Terms and Conditions for Architects and Engineers, (05/2023)