AE On-Site Synopsis.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

O Synopsis

SYNOPSIS OF REQUIRED SERVICES

The Federal Bureau of Investigation (FBI) Architectural Engineering Services Unit (AESU) and

Facilities Management Unit (FMU) is responsible for architectural, engineering and design services. Services required include assisting the FBI professional staff in efficiently and effectively meeting the increasing requirements of the FBI by providing preliminary planning, feasibility studies, functional studies, conceptual design, development of design intent documents, and development and technical review of construction documents for renovation and construction projects. Construction estimating and review, project facilitation and inspection services during construction of projects may also be necessary. The contractor shall act in the government’s best interest at all times.

The services are meant to expand the FBI staff’s capabilities to successfully accomplish its mission. This is a non-personal services task order. The government shall not exercise any supervision or control over contract staff. Contract staff shall not determine – agency policy, program priorities for budget requests, direct or control federal employees, designate disposition of government property, determine what supplies or services the government will acquire, or participate as a voting member on source selection or performance evaluation boards, approve documents defining requirements, incentive plans and evaluation criteria. The contractor shall comply with personal conflict of interest requirements outlined in FAR clause 52.203-16.

A brief description for each position the FBI has a requirement for, but are not limited to, are listed below.

For all positions:

The services provided by all contractors, in support of the FBI, shall consist of, but are not limited to the following:

a. Coordinate with FBI peer colleagues, FBI Project Managers and other FBI personnel/contractors, and other project team members on projects as necessary.

b. Other similar or related services not of a decision-making nature.

c. Miscellaneous services which will require proficiency in the use of

Microsoft’s Word, Excel, Power Point, Project software tools, SharePoint, Facilities

Integration Tool (FIT), Cost Estimation software tools, and AutoCAD.

d. Assist in the development of reports and studies.

e. Exhibit good customer service skills and be a cooperative team player.

f. Able to multitask and take on multiple projects or assignments simultaneously.

g. Collaborate and assist in resolving critical and possibly controversial issues with a multi-disciplined team of architects, engineers, and federal agency clients.

h. Understand and be able to implement standards as outlined in the FBI Program of

Requirements (POR). Suggest edits or updates to this document, as applicable.

i. Perform construction administration duties, such as reviewing and answering Requests

For Information (RFI), reviewing submittals, reviewing and producing field reports, walking the site and verifying accuracy and compliance of construction with drawings and POR requirements, participating in creation and closeout of punch-list, and more.

j. Develop Scope of Works (SOW) for Design Bid Build and Design Build procurements.

k. Review proposals, documents, drawings, and specifications for accuracy and ability to meet POR requirements. Provide comments and/or recommendations as necessary.

l. Provide document review of campus design and construction standards.

m. Support the revision and updates to various Programs of Requirement (POR).

For an On-Site Architect:

The services provided by the Architect, in support of the FBI, shall consist of, but are not limited to the following:

a. Act as a consultant in the establishment of design standards and criteria for construction projects. Assist in the development of the FBI Program of Requirements (POR).

b. Provide on-site field survey measurements and verification including documentation of space, equipment, workflow, required adjacencies, communication, and organizational requirements. Provide recommendations based on observations.

c. Prepare stacking plans to accommodate functionality and adjacency requirements. Prepare blocking plans, schematic or conceptual designs, and design intent drawings in AutoCAD. Ensure drawings comply with POR requirements.

d. Prepare briefs and presentations to illustrate design concepts.

e. Perform design reviews and submit comments in required format.

f. Ensure that drawings and specifications which are submitted to the FBI for review comply with POR requirements.

g. Manage design of projects throughout the project, from programming to post-occupancy. Includes building and maintaining relationships with end user, local team, subject matter experts, etc.

h. Perform construction administration duties, such as reviewing and answering

RFIs, reviewing submittals, reviewing, and producing field reports, walking the site and verifying accuracy and compliance of construction with drawings and POR requirements, participating in creation and closeout of punch-list, and more.

i. Review proposals, documents, drawings, and specifications for accuracy and ability to meet POR requirements. Provide comments and/or recommendations as necessary.

j. Provide support in development and evaluation of project schedules.

k. Maintain knowledge on recent versions of the International Building Code and

Commentary (IBC), the Uniform Federal Accessibility Standards (UFAS), and all pertinent federal accessibility standards.

For an On-Site Electrical Engineer:

The services provided by the Electrical Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Review electrical design drawings and specifications related to lighting system, lighting control system, power system, power distribution, grounding, lightning protection system, generator, and UPS system for commercial, government, and data center facilities.

b. Select light fixtures, evaluate photometrics with these light fixtures, and learn how to program existing or new lighting control systems. Ensure that selected light fixture layout is coordinated with other disciplines.

c. Perform the electrical demand load calculations and generator load calculations.

d. Select electrical equipment, size conduits, perform electrical panel load calculations, create and review product specifications, create and review design layouts for electrical systems.

e. Organize and conduct site visits for the purpose of data collection and evaluation of electrical systems, equipment, components, and materials for projects. Provide recommendation to the clients and other team members.

f. Troubleshoot electrical systems.

g. Interpret the National Electrical Code (NEC) and be able to communicate to the

Architectural/Engineering (A/E) firm for the project, as well as internal team members and clients.

h. Understand the design criteria and standards for various projects.

i. Work closely with the project manager to deliver well-coordinated electrical design reviews.

j. Act as a consultant in the establishment of design standards and criteria for construction projects. Provide expert electrical engineering comments based on these requirements.

k. Participate in quality control and quality assurance during construction.

l. Assist in writing scopes of works for projects.

m. Perform construction administration duties, such as reviewing RFIs, field reports, and submittals.

n. Be able to size transformers and possess an understanding of riser diagrams.

o. Design power to the data communication equipment, such as communication racks.

p. Layout the most efficient method for cable trays in the building. Coordinate with A/E firm.

q. Understand door hardware and securities interface with the doors. Be able to provide conduit requirements for each these systems.

r. Read photometric site plans and verify correctness.

s. Size and layout a UPS system.

t. Review sound masking and PA systems.

u. Have a basic understanding of a Networked Fire Alarm System. Assist with fire alarm testing, troubleshooting, and workstation operations.

v. Work with the FBI Authority Having Jurisdiction, Fire Protection Engineer, Electricians, Project Managers, and contractors on fire alarm related efforts.

For an On-Site Mechanical Engineer:

The services provided by the Mechanical Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Review Mechanical design drawings and specifications related to Mechanical Systems that include but are not limited to HVAC Systems, Water Systems, Distributed Control

Systems, and data center facilities.

b. Perform and interpret cooling load calculations.

c. Read ductwork layouts.

d. Understand ducted and plenum return air systems, including Z-ducts and U-ducts in the design.

e. Understand different mechanical systems. Review the advantages and disadvantages of each system.

f. Review the mechanical system layout in specialized rooms such as the data closets and communications rooms. Ensure compliance with the FBI Program of Requirements

(POR).

g. Understand the watts per square foot ratio for various rooms within the FBI programs.

h. Review drawings and ensure compliance with the POR and with local codes.

i. Write and review sequence of operations for various HVAC systems.

j. Review various 24/7 mechanical systems and determine which system complies with the

POR.

k. Participate in commissioning of mechanical systems at the end of each project.

l. Calculate life-cycle analysis of various HVAC systems.

m. Work with the team to develop cost estimates for various HVAC systems.

n. Write scope of works for Mechanical Systems.

o. Review air and water balance reports (TAB).

p. Perform construction administration duties, such as reviewing RFIs, field reports, and submittals.

q. Act as a consultant in the establishment of design standards and criteria for construction projects. Provide expert mechanical engineering comments based on these requirements.

r. Participate in quality control and quality assurance during construction.

s. Include commissioning experience

For an On-Site Fire Protection / Life Safety Engineer:

The services provided by the Fire/Life Safety Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Manage design of projects throughout the project, from programming to post-occupancy.

b. Review proposal documents for accuracy and ability to meet FBI standards. Provide comments and/or recommendations as necessary.

c. Review Architectural, Electrical, and Mechanical floor plans utilizing various NFPA and

IBC Codes and Standards.

d. Possess and utilize knowledge and understanding of the Life Safety Code (NFPA 101), especially as it pertains to Means of Egress Systems and Components. Ensure all designs meet these standards.

e. Review vendor shop drawings and equipment submittals for sprinkler systems and fire alarm systems for compliance with NFPA 13 and NFPA 72, respectively.

f. Review sprinkler system hydraulic calculations, hydrant flow test data, and fire pump performance curves.

g. Possess the knowledge and ability to suggest and equivalent level of protection when strict code compliance cannot be achieved.

h. Inspect facilities and clearly identify deficiencies with respect to Means of Egress, Sprinkler Systems, Fire Alarm Systems, Emergency Lighting, Electrical Arrangements, Fire Rated Partitions, Storage Arrangements, etc.

i. Ability to act as the FBI’s Subject Matter Expert (SME) with respect to Fire Protection and Life Safety at design meetings and on-site construction meetings.

j. Attend Market Surveys with other FBI SMEs and make “on-the-spot” recommendations regarding acceptability of a building with respect to Life Safety code requirements for

Exit Remoteness, Exit Capacity, and Discharge.

k. Ability to test Fire and Life Safety Systems including, but not limited to, sprinklers, fire alarm, emergency lighting, and elevator recall during Substantial Completion Inspections.

Make recommendations to the FBI Project Manager regarding whether the space is able to be accepted and occupied safely.

l. Review lighting photometrics to ensure that emergency lighting meets applicable codes.

m. Provide on-site field survey measurements and verification.

n. Perform design reviews and submit comments in required format.

o. Serve as FBI liaison with the Authority Having Jurisdiction (AHJ)

For an On-Site Cost Estimator:

The services provided by the Cost Estimator, in support of the FBI shall consist of, but are not limited to the following:

a. Provide cost estimating support to FBI Architects and Engineers, including development of independent cost estimates on new projects, and evaluation of outside construction cost estimates.

b. Possess an understanding of and be able to complete tasks using RS Means data, as well as Microsoft Excel software.

c. Knowledge of regulations, price trends and exchange rates in building construction and associated trades.

d. Analyzes drawings and other documentation to prepare time, cost, materials, and labor estimates

e. Assesses cost effectiveness of products, projects, or services, tracking actual costs relative to contract award costs as the project develops.

f. Consults with clients, vendors, personnel in other departments or construction foremen to discuss and formulate estimates and resolve issues.

g. Confers with engineers, architects, owners, contractors and subcontractors on changes and adjustments to cost estimates.

h. Prepares estimates used by management for purposes such as planning, organizing, and scheduling work.

i. Prepares estimates for use in selecting vendors or subcontractors.

j. Identifying and quantifying cost factors, such as production time and raw material, equipment, and labor expenses.

k. Reading drawings and technical documents to prepare estimates.

l. Collaborating with engineers, architects, owners, and contractors on estimates.

m. Using sophisticated computer software to calculate estimates.

n. Evaluating a product’s cost effectiveness or profitability.

o. Recommending ways to make a product more cost effective or profitable.

p. Accurately predicts the cost, size, and duration of future construction and manufacturing projects.

q. Analyzing many inputs in order to determine how much time, money, and labor a project needs, and the lifecycle costs associated with the project.

r. Using computer software, including databases, to simulate building construction.

s. Calculating the cost of the construction phase for which the contractor is responsible.

t. Identifying the direct costs, such as the cost of raw materials and the cost of labor and set a timeline for how long the project will take.

u. Possess the ability to multi-task several projects simultaneously.

v. *Preferred - Hold industry recognized certification such as a Certified Cost Professional

(CCP), Earned Value Professional (EVP), Planning and Scheduling Professional (PSP), Project Management Institute-Scheduling Professional (PMI-SP), etc.

For an On-Site Interior Designer:

The services provided by the Interior Designer, in support of the FBI, shall consist of, but are not limited to the following:

a. Perform as a consultant in the establishment of space and furniture design standards and criteria for construction projects. Assist in the development of the FBI POR.

b. Provide on-site field survey measurements and verification including documentation of space, equipment, workflow, required adjacencies, communication, and organizational requirements. Provide recommendations based on observations.

c. Prepare space and stacking plans to accommodate functionality, mission, and adjacency requirements.

d. Prepare blocking plans, schematic and conceptual designs, and design intent drawings in

AutoCAD. Ensure drawings comply with POR requirements as well as federal, state, and local codes.

e. Perform design reviews and submit technical comments in required format.

f. Ensure that drawings and specifications which are submitted to the FBI for review comply with POR requirements.

g. Manage design of projects throughout the project, from programming to post-occupancy.

Build and maintain relationships with end user, local team, subject matter experts, program managers, service providers, etc.

h. Assist with the development of finishes, furniture selection, layout, and procurement planning.

i. Review furniture proposals, documents, drawings, and specifications for accuracy and the ability to meet POR requirements. Provide comments and/or recommendations as necessary.

j. Participate in punch list walk-throughs of newly constructed/renovated space to ensure the space is ready to accept furniture delivery and installation.

k. Perform inspection of furniture to ensure all damage/defective or missing pieces are identified and develop punch list for repair/replacement of defective items.

l. Provide support in development of workspace standards, including designing spaces that will positively affect the health, morale, and productivity of building occupants.

For an On-Site BIM/CAD Manager:

The services provided by the BIM/CAD Manager, in support of the FBI, under this scope of work shall consist of, but are not limited to the following:

a. Maintain portfolio, AutoCAD, and Revit Libraries.

b. Be proficient in AutoCAD, Revit, and Microsoft Office Programs.

c. AutoCAD skills to include creating blocks, sheet sets, space objects, polylines, and layer management.

d. Revit skills to include creating families, renderings and managing models.

e. Have the ability to independently lead a local team consisting of facilities professionals and Operations and Maintenance personnel in creating BIM standards and procedures.

f. Work with FBI CAD Technicians to establish BIM standards, procedures, and a naming convention for other FBI owned facilities.

g. Digitally create Design Intent Drawings, Space Plans, Test Fits, Stack-plans, Area Plans, Plot Plans, and Building Calculations.

h. Work with project teams to integrate submittals, manufacturers’ data, and as-built information into the BIM model in order to enhance the model’s Facilities Management

Capabilities.

i. Work with project teams to extract quantities of material and production from the model.

j. Work with project teams to integrate BIM into the RFI process in order to more clearly communicate information.

k. Review technical documentation and drawings against as-builts for technical accuracy and completeness.

l. Visit job sites and make preliminary layouts to check critical design problems and/or to re-check problem areas.

m. Work from work orders, verbal, and written instructions to perform duties. Consult with appropriate individuals as required.

n. Incorporate drafting standards and procedures and other national building standards as required.

o. Develop knowledge of Mechanical, Electrical, Plumbing and Structural schematics and drawings.

p. Have working knowledge of office furniture, wall types, light fixtures, warehouse, and industrial equipment.

q. Continue to develop professional knowledge with regards to Architecture, AutoCAD, and

BIM.

r. Serve as Computer Aided Drafting (CAD) System operator providing drafting support for facilities management projects, documenting, and communicating architectural, engineering and planning designs and information. Utilizing the CAD system, prepare the most detailed architectural, structural, electrical, mechanical, heating, ventilation, air conditioning, electronic equipment power schematics and equipment installation drawings.

s. Prepare sectional views to clarify positioning of components and to convey information.

Also prepare diagrammatic arrangements and working drawings for specialty concerns such as hot and cold-water piping, layout of complex piping systems in confined spaces, numbers, sizes, and locations of plumbing fixtures, etc.

t. Assist in the preparation of layout, detail, and drawings for in-house projects and those to be utilized by outside contractors.

u. Prepare and revise existing electronic CAD drawings to reflect changes to the facility which effect Architectural and Engineering Drawings.

v. Survey existing buildings and collect data from FBI employees to update all existing

CAD drawings. Audit existing drawings for unnecessary layers and corrupt paths to references.

w. Develop and maintain a policy to update efficiently and effectively “As Built” drawings during the project close-out phase.

x. Develop and maintain an organized system to manage hard copies of drawings. Ensure all hard copies are scanned or exist as a digital format.

y. Operate, maintain, and configure FMU CAD system scanners, plotters, and printers in order to obtain the best digital and hard copy output.

z. Report any malfunctions of the CAD system hardware or software to appropriate personnel.

aa. Stay knowledgeable on current and emerging CAD technology and methods to advise management on the best software to use, and to advise when it is best to upgrade.

bb. Serve as the CAD subject matter expert. When needed conduct in-house, informal training on aspects of new hardware/software or advanced features of existing hardware/software. Maintain CAFM vendor relationship as regional point of contact.

Understanding of internal charge- back processes and cost center hierarchies.

cc. Recommend training courses to government personnel

dd. Assists in application implementations and assists in testing end user processes using defined guidelines.

ee. Able to graphically represent Test-fits, Design Intent Drawings, and Stack-plans and building calculations.

ff. Creates and maintains master library of CADD drawings.

gg. Business and data analysis.

For an On-Site Environmental Engineer:

The services provided by the Environmental Engineer, in support of the FBI, under this scope of work shall consist of, but are not limited to the following:

a. Use the principles of engineering, soil science, biology, and chemistry to develop solutions to complex environmental problems.

b. Prepare, review, and update environmental investigation reports.

c. Design and propose projects that lead to environmental protection.

d. Obtain, update, and maintain plans, permits, and standard operating procedures.

e. Provide technical support for environmental remediation projects and for legal actions.

f. Analyze data and perform quality control checks.

g. Monitor the progress of environmental improvement programs.

h. Respond in an emergency for spills, leaks or releases of chemical and petroleum products or wastes. Inspect and maintain spill kits and maintain a spill supply inventory for the

Facility.

i. As assigned, inspect areas of the Facility for compliance with environmental regulations, such as construction project compliance with erosion and sediment control or stormwater outfalls, Hazardous Waste Satellite Accumulation Areas and < 90-day storage facilities.

j. Manage new container and supply inventories as necessary to meet the Facilities

Hazardous Waste generation and management responsibilities.

k. Manage hazardous material inventories and the associated Safety Data Sheet program for all tenants.

l. Maintain databases for Hazardous Materials and Hazardous Wastes for FBI facilities and construction activities.

m. Program Planning and Sustainability.

a. National Environmental Policy Act (NEPA) program: Serve as an expert for complete NEPA analysis and documentation to include compliance with applicable laws and regulations, to include, Endangered Species Act (ESA), National Historic Preservation Act (NHPA), Clean Water Act (CWA), Clean Air

Act (CAA), etc. Monitor NEPA operations and provide corrective actions as required to ensure compliance and coordinated actions. Reviews major and minor construction design projects for compliance with statutory and regulatory requirements. Implement environmental protection guidance from the

Government on programs, policies, and regulations to ensure compliance with

FBI, Department of Army (DA), Department of Defense (DOD), and Federal, state, regional, and local monitoring, and enforcement agency statutory and regulatory requirements.

b. Environmental program planning: Assist in planning the overall direction of the environmental program for the FBI and participate in policy development in the areas of compliance, conservation, prevention, and restoration. Provides assistance to agency activities and ensures they comply with Federal, state and local environmental laws and FBI, Department of Defense (DOD), Department of

Army (DA) regulations. Implements requirements established by public laws, executive orders, DA, and FBI for proper environmental program management.

Participates in the development of FBI environmental policy and guidance to ensure the agency achieves and maintains compliance. Maintains close contact with environmental compliance officers on the installation. Works with other

Environmental Engineers to ensure that a highly technical and detailed internal control system is developed and monitored to maintain compliance with environmental laws. Manages one or more environmental programs, such as:

Resource Conservation and Recovery Act (RCRA); National Environmental

Policy Act (NEPA); Clean Air Act; Clean Water Act; Emergency Planning and

Community Right-to-Know Act; Pollution Prevention Act; Toxic Substance

Control Act; Solid Waste Management; and Water, Wastewater, and Storm Water

Programs. Has extensive knowledge of the following, but not limited to: Clean

Air Act (CAA); Clean Water Act (CWA); Safe Drinking Water Act (SDWA);

Resource Conservation and Recovery Act (Subtitles C and D) (RCRA-C, RCRA-

D); Comprehensive Environmental Response Compensation and Liability Act

(CERCLA); Toxic Substances Control Act (TSCA); Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA); National Historic Preservation Act

(NHPA); Cultural Resources; Endangered Species Act (ESA) and Natural

Resources; National Environmental

n. Environmental Compliance. Provides assistance to agency on issues concerning environmental compliance with Federal, state and local laws and DA regulations. Assists with regulatory agency communication with achieving and maintaining compliance.

Prepares presentations for agency. Keeps informed of the latest technological and scientific advancements. Informs executive management of changes that may impact the agency.

o. Surveys. Assists in the development of agency regulations and policies to effectively manage the areas of compliance, conservation, prevention, and restoration. Participates in inspections, staff assistance visits, and surveys conducted on the campus. Provides recommendations and prepares reports as deemed necessary.

For an On-Site Facilities Specialist:

The services provided by the Facilities Specialist, in support of the FBI, under this scope of work shall consist of, but are not limited to the following:

a. Attends meetings pertaining to the O&M Program. Schedules tag up meetings with stakeholders and provide status updates on their facilities.

b. Develops and maintains positive relationships with clients. Attends client meetings.

c. Coordinates oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.

d. Creation and submission of necessary work order. Ensure that the work orders are completed in a timely manner.

e. Reviews work orders to ensure that assignments are completed.

f. Responsible for facility inspections, to include quality assurance inspections, and reports.

Report any anomalies to the Supervisory Operations Specialists.

g. Walk the projects with the Project Manager and identify any potential issues that affect equipment access and operational requirements for the O&M Program.

h. Coordinates and manages moves, additions and change activities. Works closely with

Space Management to ensure employees have designated seating.

i. Responsible to obtain proposals from vendors for the procurement of parts, service, and labor for projects. Once services are completed ensure invoices are accurate and paid on time.

For an On-Site Engineering Assistant:

The services provided by the Engineering Assistant, in support of the FBI, under this scope of work shall consist of, but are not limited to the following:

a. Analyze complex data to create charts for graphical representation of electrical and mechanical systems.

b. Serve as the SharePoint expert for the office and provide guidance and/or training as required to assist a multidisciplinary team.

c. Serve as records manager and maintain architectural and engineering files.

d. Be able to read and interpret electrical, mechanical, civil, structural, architectural, and other disciplines in order to organize the documents with the existing file structure.

e. Coordinate meetings are required to obtain information on projects.

f. Maintain the office’s SharePoint sites. Provide suggestions for organization and implement processes to locate information easier.

g. Within SharePoint create and utilize workflows, lists, Power BI applications, and other appliable features of SharePoint to maintain files and an organizational structure.

h. Coordinate, define structure, and organize electronic documents. Produce presentations and documents using databases, servers, and SharePoint sites.

i. Gather and organize both hard copy files and electronic files for the FBI.

j. If needed, scan hard copy documents, drawings, and pictures that need to be maintained and upload them the office’s SharePoint site in the appropriate location to maintain organization.

k. Operate shared office equipment, to include copy machine, scanners, computers, printers, and shredders, as needed to successful complete all assigned tasks.

l. Participate as a member of a multidisciplinary team developing changes or improvements to file management organization for architectural and engineering construction projects, internal renovations, personnel files, processes, and procedures.

m. Develop best practices, document procedures, and ensure procedures are followed.

For an On-Site Security Engineer:

The services provided by the Security Engineer, in support of the FBI, under this scope of work shall consist of, but are not limited to the following:

a. Develop, execute, and track the performance of security measures to protect information and people.

b. Identify, define, and document system security requirements and recommend solutions to management.

c. Design, configure, troubleshoot, and maintain security infrastructure software and hardware.

d. Install software that monitors systems and networks for security breaches and intrusions.

e. Monitor systems for irregular behavior and set up preventive measures.

f. Educate and train staff on information system security best practices.

g. Analyze security systems and seek improvements on a continuous basis.

h. Identify and report possible threats or software issues.

i. Research weaknesses and find ways to counter them.

j. Testing and identifying network and system vulnerabilities and developing methods to overcome them.

k. Develop best practices for security.

l. Basic coding skills to be able to program security systems.

m. Recommend upgrades to security systems.

n. Be able to work with a multidisciplinary team and manage multiple tasks at one time.

For an On-Site Master Planner:

The services provided by the Master Planner, in support of the FBI, shall consist of, but are not limited to the following:

a. Work with a multidisciplinary team to develop daily progress schedules for internal and external projects.

b. Perform construction site reviews to access progress for the overall project and provide briefings to executive management.

c. Manage inventory to maintain appropriate levels.

d. Ensure the necessary materials are available in the supply chain and that inventory is maintained at an acceptable level.

e. Develop and suggest strategies for inventory management.

f. Administer and coordinate real property leased and owned assets

g. Support master plan development

h. Support the planning, engineering, and leasing of geographically dispersed facilities

i. Develop, analyze, determine and prepare necessary solutions to correct real property deficiencies

j. Establish a vision and future direction for managing and acquiring real property efficiently

For an On-Site Civil Engineer:

The services provided by the Civil Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Author Statements of Work (SOWs), cost estimates, and designs to provide engineered solutions to a myriad of civil engineering tasks, for example roadway and pavement design, site drainage and stormwater management plans, sanitary sewer and water distribution, erosion control, etc.

b. Skilled in the use of AutoCAD and similar design tools. Able to use large format printers and scanners to support design tasks.

c. Review plans, design documents, and construction documents for compliance with the

Bureau’s Program of Requirements (POR), as well as for compliance with local codes and ordinances.

d. Submit technical comments in required format, which will be provided. Provide back-check of all comments and provide a report to the FBI containing all comments and responses

e. Provide on-site field survey measurements and verification. Provide recommendations based on observations.

f. Perform construction administration duties, such as reviewing and answering RFIs, reviewing submittals, reviewing and producing field reports, walking the site and verifying accuracy and compliance of construction with drawings and POR requirements, participating in creation of punch-list, and more.

g. Provide support in development and evaluation of project schedules

h. Understand and be able to implement the site security requirements as defined by the

Bureau’s Physical Security Unit

i. Author and assist in the development of reports and studies

For an On-Site Structural Engineer:

The services provided by the Structural Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Author performance work requirements to include in Statements of Work (SOWs), assistance with cost estimates, and schematic designs less than 15% to provide engineered solutions to a myriad of structural engineering tasks, for example, structural modifications to existing buildings, repair requirements for damaged structures, structural design recommendations for new structures, etc.

b. Review, analyze, and provide technical analysis of existing structures to ensure appropriate material, connectors, and other methods are sufficient to handle expected loads (e.g. dead/live loads, wind, snow, rain, seismic, thermal, etc.

c. Skilled in the use of AutoCAD and similar design tools. Able to use large format printers and scanners to support design tasks.

d. Understand and be able to implement specifications and standards as outlined in the

FBI’s Program of Requirements (POR) for specific projects.

e. Perform as a consultant in the establishment of design standards and criteria for construction projects. Assist in the development of the FBI’s POR by suggesting edits or updates to this document, as applicable.

f. Provide on-site field surveys and verifications including documentation of existing structural systems. Provide corrective action recommendations based on those observations.

g. Perform design reviews and submit technical review comments in the required spreadsheet format, which will be provided.

h. Ensure that drawings and specifications, submitted to the FBI for review, comply with structural POR requirements.

i. Understand and be able to implement security requirements as defined by the FBI’s

Physical Security Unit (PSU), including, but not limited to, blast requirements.

j. Perform construction administration duties, such as reviewing and answering RFIs, reviewing submittals, reviewing and producing field reports, walking project site(s) and verifying the accuracy and compliance of construction with drawings and POR requirements, participating in the creation and closeout of punch-lists, and other tasks as determined and requested by the COR and CO.

k. Review proposals, documents, drawings, and specifications for accuracy and ability to meet POR requirements. Provide comments and/or recommendations as necessary.

l. Coordinate with FBI Project Managers and other FBI personnel/consultants, and other project team members on projects as necessary.

m. Assist in the development of reports and studies.

n. Exhibit good customer service skills and be a cooperative team player.

o. Able to multitask and take on multiple projects or assignments simultaneously.

p. Collaborate and assist in resolving critical and possibly controversial issues with a multi-disciplined team of architects, engineers, and federal agency clients.

For an On-Site Telecommunication Engineer:

The services provided by the Telecommunication Engineer, in support of the FBI, shall consist of, but are not limited to the following:

a. Analyze requirements, perform cost analyses and feasibility studies, develop plans and preliminary design, prepare detailed technical and operational specifications or requests for proposals, and other documentation required for the development and implementation of complex telecommunications systems.

b. Work with stakeholders for purposes of evaluating telecommunications systems and requirements and recommend modifications and/or new equipment; analyze technical problems and recommend appropriate corrective measures.

c. Assist the Integrated Project Team in developing medium and long-range telecommunications plans; developing cost estimates for budgetary purposes; researching and recommending alternatives which will best meet the operational requirements and budgetary constraints. Investigate new technologies for potential application to the FBI systems.

d. Conduct technical field surveys to determine telecommunications site locations; develop detailed system design criteria; prepare equipment specifications and assist in procurement processing; evaluate equipment to determine compliance with specifications.

e. Prepare engineering instructions for installation or modification of new or replacement equipment. Determine most cost-effective method of installation/modification. Supervise the on-site installation/ modification of and/or modification of equipment.

f. Continually review current methods of voice, video, and data transmission. Evaluate the use of new transmission technologies.

g. Conduct engineering studies; prepare technical reports; compiles data evaluating and justifying requests for equipment and material to be included in the budget.

h. Analyze technical problems in the operation of message switching networks and related telecommunications equipment; determine and takes appropriate corrective action.

i. Work with architects and engineers in determining housing supports, access areas, electrical power supply and cooling systems for telecommunications equipment.

For an On-Site Master Scheduler:

The services provided by the Master Scheduler, in support of the FBI, shall consist of, but are not limited to the following:

a. Advise leadership in decision-making processes.

b. Accurately address data calls.

c. Prepare briefing materials to communicate the status of project schedules.

d. Serves in an advisory capacity to Project Managers regarding scheduling matters.

e. Serve as a scheduling subject matter expert to the Integrated Project Team (IPT).

f. Evaluate and interpret guidance and policy instructions related to project scheduling.

g. Review and evaluate issues to assure efforts are coordinated and integrated.

h. Set up, maintain and track required milestones schedules for project management.

i. Coordinate closely with project managers to effectively manage budgeting and funding execution.

j. Manage timelines and make changes where necessary to meet milestones.

k. Lead efforts to set up accurate and informed project schedules in accordance with policies thorough knowledge of critical path/efficiency/risk informed scheduling.

l. Develop Standard Operating Procedure (SOPs), guidance and documents to assist staff and project schedule development.

m. Assists in development of resourcing to accurately align resources at the appropriate level of detail to project tasks.

For an On-Site Risk Manager:

The services provided by the Risk Manager, in support of the FBI, shall consist of, but are not limited to the following:

a. Analyze and evaluate program performance to identify risk and non-compliance with requirements and directives.

b. Use a wide range of data sources to provide technical assistance to leadership and Integrated Project Team.

c. Provide oversight assistance and monitor at-risk or high-risk programs and develop, analyze, and evaluate performance in accordance with policies, regulations, goals and objectives.

d. Ensure all key risks are effectively identified, measured, managed and reported.

e. Establish policies and procedures for risk management throughout the organization and monitoring aggregate risk and compliance with risk policies.

f. Plan, organize, and direct major projects, studies, and analyses of risk issues; evaluate housing and construction market conditions, which are often characterized by economic turmoil and uncertainty.

g. Undertake fact-finding missions and recommends procedural and substantive solutions and remedial actions to resolve issues.

For an On-Site Project Integrator:

The services provided by the Project Integrator, in support of the FBI, shall consist of, but are not limited to the following:

a. Conduct progress meetings with stakeholders and contractors to review plans and programs. Use innovation to make up for unexpected project delays and submission of inadequate information without jeopardizing the quality of the projects. Assure all phases of projects are documented and kept on schedule and within budget.

b. Assist in establishing budgets for projects and advise funding sources for design, various build-out features, computers, telecommunications, furniture, and special consulting needs.

c. Assure that completed projects comply with specifications (as modified during project/construction phases) and that the quality of work meets FBI standards. Provide appropriate and necessary follow up with client agency, contractors, FBI project team members and management.

d. Work closely with Integrated Project Team members and facilitate communication among the stakeholders

PROCUREMENT OBJECTIVES

The FBI intends to award multiple Indefinite Delivery Indefinite Quantity (IDIQ) type contracts for Architectural, Engineering and Planning (AEP) services for the Facilities Acquisition Unit

(FAU) of the Finance and Facilities Division (FFD). The contracts will be Firm-Fixed Price

(FFP) with a one-year base period with four (4) one-year option periods.

Due to the volume of work anticipated at certain locations, the FBI intends to establish multiple geographical regions for which firms may compete for award (listed below). The Government anticipates awarding approximately 3-4 awards per region. More awards may be made if necessary to ensure coverage in all regions. Depending on the results of market research and other Government requirements, the FBI may determine to set-aside a portion of awards for small business.

• Region 1 National Capital Region (including Quantico): Services may be performed at any FBI facility within the District of Columbia; Prince Georges and Montgomery

Counties in Maryland; Arlington, Fairfax, Loudoun, and Prince William Counties in

Virginia; and all cities and towns included within the outer boundaries of the foregoing counties. Offerors with their home (Headquarters) or a major regional office within a

110-mile radius of the J. Edgar Hoover FBI Headquarters will be eligible to compete for award.

• Region 2 Huntsville, Alabama: Supports FBI work at the FBI Complex at the Redstone

Arsenal. Offerors with their home (Headquarters) or a major regional office within a 200-mile radius of the FBI Redstone Campus will be eligible to compete for award.

• Region 3 West Virginia: Services may be performed at Clarksburg, West Virginia.

Offerors with their home (Headquarters) or a major regional office within a 200-mile radius of the FBI Campus will be eligible to compete for award.

• Services may also be performed at other FBI facilities throughout the United States. If the project does not fall within the geographical boundaries of the 3 Regions listed above, then fair opportunity will be provided to firms within all 3 Regions, and they will be eligible for award provided the individual state’s licensure and registration requirements can be met.