AE_286_-_RFQ_10215105.pdf

RFQ No. 10215105

Division of Engineering Architectural and Engineering Contract Program 715 P Street 4th Floor Sacramento, CA 95814

REQUEST FOR QUALIFICATIONS NO. RFQ No. 10215105 Dam Safety Engineering Services - Northern California

TO ALL PROSPECTIVE APPLICANTS

February 4, 2026

The Department of Water Resources (DWR), Division of Operations and Maintenance (O&M), invites qualified firms to submit a Statement of Qualification (SOQ). The services to be provided will be engineering and related services on an as-needed and as-directed basis, during peak workload periods, to support O&M in the review, inspection, evaluation, analysis, and oversight of structures associated with the State Water Project (SWP).

The specific work and deliverables are identified in Exhibit A, Description of Services, and will support O&M’s Dam Safety Services Branch (DSS).

This package contains Request for Qualifications (RFQ) No. 10215105. In submitting your SOQ you will comply with the instructions found herein. The SOQ must be received by 2:00 p.m. on Friday March 4, 2026, at the address indicated in Section X, Submission of SOQs of the enclosed RFQ.

The services to be provided may require that work be done independently or partnered with other DWR employees but always at the direction of the DWR.

The estimated length term for this agreement is May 4, 2026 through May 3, 2029 (three years) with the option of up to two one-year amendments (see Exhibit E, No. 21 - Multiple Years Option(s)).

DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs. Additionally, DWR is not responsible for any preparation costs incurred by firms submitting an SOQ.

A copy of the State of California’s (State) General Terms and Conditions, Special Terms and Conditions for Department of Water Resources (Architectural and Engineering), and Additional Provisions (Exhibits C, D and E) are provided in this RFQ. These terms and conditions are NON-NEGOTIABLE. Any questions regarding these, or any other, terms and conditions MUST be addressed in writing during the question-and-answer period.

The Contractor Certification Clauses (available at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language#@ViewBag.JumpTo), contain terms and conditions that may apply to person(s) doing business with the State, and that may apply to your agreement. If awarded the contract, you must sign and return Page One of the CCC 04/2017 prior to award.

The Certification must be renewed every three years and will be updated when the State makes revisions to the clauses.

Please see instructions in Section V of the enclosed RFQ on how to submit questions regarding services to be performed or submission requirements.

ATTENTION: SIGNIFICANT UPDATES TO THE REQUEST FOR QUALIFICATIONS (RFQ)

STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo

PROCESS ARE IDENTIFIED ON THIS COVER LETTER AND DESCRIBED FURTHER IN

THE ATTACHED RFQ. THIS RFQ CONTAINS REVISED LANGUAGE AND A NEW FORMAT.

PLEASE READ IN ITS ENTIRETY.

DUE TO NEW NEGOTIATION REQUIREMENTS, PARTICIPATION IN THIS SOLICITATION

REQUIRES MANDATORY ATTENDANCE OF THE PRE-SOQ CONFERENCE.

PLEASE NOTE THE FOLLOWING CHANGES:

1. A mandatory virtual pre-SOQ Conference specific to the new negotiations process will be held as stated in Section IV - Mandatory Pre-SOQ Conference. Also in RFQ Section V, directions are given for the Question and Answer period for non-negotiation related RFQ questions.

2. Section VIII - Negotiation Process, is a new section, which describes the updated negotiations process for DWR for Architectural & Engineering (A&E) contracts.

a. Negotiations will be based on a Firm’s (including subcontractor(s)) true and actual cost.

b. Negotiations will now require submission of company policies on how they compensate their employees.

3. Section XVI – Generative Artificial Intelligence (GenAI) Disclosure, which describes the new GenAI disclosure requirements when submitting a Statement of Qualifications.

4. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) – this is a new form required to be filled out and provided when submitting a Statement of Qualifications.

5. Exhibit D, No. 16 – Generative AI Disclosure Obligations (GenAI disclosure requirements). This is a new clause that identifies contractual requirements involving GEN AI use and reporting of such use.

6. Exhibit E, No. 12 - Substitutions of Personnel, contains revisions.

7. The following Exhibit E clauses are now published as part of the RFQ and are no longer negotiable items:

a. Exhibit E, No. 2 - Reimbursement Clause. The process of how to request short term excess lodging is now incorporated into this clause. *NOTE: Effective October 1, 2024, the State has adopted the federal standard and non-standard reimbursement lodging rates, as well as rates for Meals and Incidental Expenses.

Please click on the link within the Reimbursement Clause to view the new Federal reimbursement rates.

b. Exhibit, E, No. 18 - Profit (identifies published profit that will be calculated into fully loaded hourly rates).

c. Exhibit E, No. 19 - Escalation (identifies how escalation will be addressed).

d. Exhibit E, No. 20 - Multiple year option(s) (identifies options to amend for additional years).

8. Exhibit E, No. 21 - Other Contracts with Similar Services.

TABLE OF CONTENTS

1. Request for Qualifications Section I - Authority Section II – Definitions for Purposes of this Solicitation Section III – Background Section IV - Questions and Answers/Mandatory Pre-SOQ Conference Section V - Statement of Qualification (SOQ) Requirements Section VI - Selection Criteria Section VII - Evaluation Process Section VIII – Negotiation Process Section IX - SOQ Conditions Section X - Submission of SOQs Section XI - Time Schedule Section XII - Contract Obligations Section XIII - Disabled Veterans Business Enterprise Requirement Section XIV - Small Business Program Section XV – Department of Industrial Relations Registration of Contractors and Prevailing Wage Monitoring and Enforcement Section XVI – Generative Artificial Intelligence (GenAI) Disclosure

2. Payee Data Record (Std. 204)

3. SOQ Checklist

4. Potential Qualified Firms Certification Sheet

5. Explanation of Items on Potential Qualified Firms Certification Sheet

6. References

7. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834)

8. Sample Standard Agreement (Std. 213)

9. Exhibit A Scope of Work Attachment 1 – Sample Task Order Attachment 2 – Sample Task Order Budget Cost Detail

10. Exhibit B Budget Detail and Payment Provisions Attachment 1 – Rate Sheet Attachment 2 – Additional Payment Provisions

11. Exhibit C General Terms and Conditions

12. Exhibit D Special Terms and Conditions – Department of Water Resources Attachment 1 – Recycled Content Certification

13. Exhibit E Additional Provisions

Attachment 1 – Standard Contract Provisions Regarding Political Reform Act Compliance Attachment 2 – Protection of Confidential and Sensitive Information Attachment 3 – Non-Disclosure Certificate

14. Exhibit FEMA

Certificate Regarding Lobbying

I. Authority

The Department of Water Resources (DWR) is authorized to contract with qualified firms, as described in Government Code Section 4525(a), for the services listed in Government Code Section 4525(d), 4525(e), and 4525(f).

A. California Public Contract Code § 6106 B. Regulations adopted pursuant to Government Code Section 4526:

C. California Code of Regulations Title 23, Division 2, Chapter 1.7, Sections 380 through 391

II. Definitions For Purposes of this Solicitation

A. “DWR” means the Department of Water Resources.

B. The term “architectural and engineering (hereafter “A&E”) services” shall include all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services, as well as incidental services that members of these professions and those in their employ may logically or justifiably perform, including permitting and environmental studies, rights-of-way services, design phase services, construction phase services, public outreach and meeting facilitation related to the foregoing. “A&E services” shall not include legal services rendered to the Department, provided that nothing in these regulations shall prevent an A&E contractor from consulting legal counsel and including the fees as part of its reasonable overhead. (23 CCR § 381)

C. “Firm” means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture, landscape architecture, engineering, environmental services, land surveying, or construction project management. (23 CCR § 381)

D. “Submitter” means any individual, firm, partnership, corporation, association, or other legal entity that submits an SOQ to DWR in response to a Request for Qualifications.

E. “Bidder/Offeror” means Submitter.

F. For information regarding “subcontractors” or “subcontracting”, please reference Exhibit D, No. 5 – Potential Subcontractors and Exhibit D, No. 6 – Subcontractors.

G. Key Personnel are individual(s) who are expected to perform key roles to meet contract requirements, including subcontractors. The Key Personnel composition shall be representative of the categories identified in Section VII, Selection Criteria. Key Personnel are expected to be utilized throughout the life of the contract(s) that result(s) from the RFQ. The Firm is required to identify the key personnel in their organization chart (see Section VI, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=4525.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=6106.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=4526.

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default) https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

Statement of Qualifications (SOQ) Requirements) with a symbol (i.e. such as a star or picture of a key).

H. Agreement also means Contract.

I. “RFQ” is an acronym for Request for Qualifications, the solicitation document used to request a Statement of Qualifications of firms that perform A&E services (23 CCR § 381).

J. “SOQ” is an acronym for Statement of Qualifications, the response to an RFQ or annual announcement submitted by firms that perform A&E services (23

CCR § 381).

III. Background

The California Department of Water Resources (DWR), Division of Operations and Maintenance (O&M), is responsible for the review, inspection, evaluation, analysis, and oversight of structures associated with the State Water Project (SWP). This includes facilities located within the boundaries of Federal Energy Regulatory Commission (FERC) Project Nos. 2100 and 2426. Covered structures include dams, appurtenant structures, powerplants, canals, radial gates, trash racks, foundations, embankments, inlet and outlet works, spillways, valves, penstocks, conduits, discharge lines, bridges, access roads, and other related infrastructure.

Please see Exhibit A, Scope of Work, for a description of services.

IV. Mandatory Pre-SOQ Conference:

Virtual Meeting Information

02/17/2026 at 10:00 am

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/27585610919026?p=4aQUT7n4l7C9tGiyzv

Meeting ID: 275 856 109 190 26 Passcode: RT2kS6vb

Need help? | System reference

Dial in by phone +1 916-573-2034,,969179791# United States, Sacramento

Find a local number Phone conference ID: 969 179 791#

For organizers: Meeting options | Reset dial-in PIN

Prospective firms attending this mandatory pre-SOQ conference will receive information specific to the new negotiations process. At the time of selection, the most qualified firm will be instructed to submit their financial documents and rate sheet per Section IX.

Negotiations. The negotiations process will be discussed in further detail during the pre- SOQ Submittal Conference.

In the event a prospective firm is unable to attend the mandatory negotiation question https://teams.microsoft.com/meet/27585610919026?p=4aQUT7n4l7C9tGiyzv https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTM1MmIyMTMtYWQzNi00NjFmLTkyN2YtZDJlZDJhNWZjMzY4%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%22c45c51a9-849e-4946-a5aa-e20dcd50ccc9%22%7d tel:+19165732034,,969179791 https://dialin.teams.microsoft.com/464bff6b-35d5-4089-a809-0d998fd161ce?id=969179791 https://teams.microsoft.com/meetingOptions/?organizerId=c45c51a9-849e-4946-a5aa-e20dcd50ccc9&tenantId=b71d5652-4b83-4257-afcd-7fd177884564&threadId=19_meeting_ZTM1MmIyMTMtYWQzNi00NjFmLTkyN2YtZDJlZDJhNWZjMzY4@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing and answer meeting, an authorized representative may attend on the prospective firm’s behalf. The representative may sign-in for only one (1) firm.

Two Phase Question and Answer Period

General RFQ Questions and Answers

Questions must be submitted in writing via email by 2:00 pm on 02-12-2026, to Marissa Sharp.

Answers regarding general RFQ questions will be provided via information letter/addendum on 02-23- 2026.

Mandatory Pre-SOQ Conference

There will be a mandatory, virtual, negotiation question and answer meeting held on 02-17-2026 at 10:00 am.

Negotiation follow-up questions must be submitted in writing via email by 4:30 pm on 02-17-2026 to Marissa Sharp at Marissa.Sharp@water.ca.gov.

No SOQ will be accepted unless Firm attends the mandatory Pre-SOQ Conference meeting.

At the Mandatory Pre-SOQ Conference all attendees will be required to identify their name, name of firm they represent, telephone number and email address.

Answers regarding Negotiations, Scope of Work and general RFQ questions will be provided via information letter/addendum on 02-23-2026.

Please note this mandatory pre-SOQ conference negotiation may not be recorded.

V. Statement of Qualification (SOQ) Requirements

A. The SOQ should contain, at minimum, information for an objective evaluation of the Firm’s qualifications as it relates to Part V, Selection Criteria. Please limit your SOQ to a maximum of 200 pages double sided (100 sheets) excluding cover letters, resumes, and licenses. Materials such as SOQ Checklist, Potential Qualified Firms

– Certification Sheet, References, Conflict of Interest Statement, Certification Regarding Lobbying (See Exhibit FEMA), Table of Contents, Cover Sheets, tabs and dividers do not count towards the 200 pages. SOQs must be tabbed and labeled consistent with the below sections and contain the following information:

1. Introduction of Firm’s Team

a. Legal name and corresponding address of Firm, as written in the Potential

Qualified Firms - Certification Sheet (see page 24).

b. Firm’s Point of Contact.

i. Name, Title, Name of Firm, Telephone Number and E-mail Address.

Provide contact information for a representative of the firm that DWR can contact for additional information.

c. Complete this section for the Firm and all subcontractors.

mailto:Marissa.Sharp@water.ca.gov

i. Firm Name and address, including subcontractor(s) names and addresses. If a firm has branch offices, indicate each individual branch that will have a key role on the team.

ii. Describe the organization of the Firm’s team, including identifying the Key Personnel and each of their roles and responsibilities as it relates to the services found in Exhibit A, Scope of Work.

iii. Organizational Chart. The Firm is required to identify key personnel, including subcontractor(s), in their organizational chart with a symbol (e.g. such as a star or a key) folded to 8-1/2” x 11”, not to exceed 11” x 17”.

iv. Staff Availability. The Firm will provide a table or a graph (bar chart, pie chart, etc.) showing the percentage of staff availability of the team proposed to work on the contract.

v. Firm’s ability to meet DWR’s need of full-time dedicated resources, including ability to adequately service multiple projects concurrently.

vi. Location of Firm office(s) in relation to the work to be performed in Exhibit A, SOW, Location of Work

2. Qualifications of Firm’s Key Personnel (Includes Subcontractors)

a. Describe the education and experience of the Key Personnel corresponding with Section VI, Selection Criteria, Paragraph A.

b. Provide resumes of all Key Personnel on organizational chart and expected to be utilized, not to exceed 2 pages per personnel. For each example project listed in the resumes, include the length of time spent on each project (month/year to month/year).

All proposed personnel to be utilized will be grouped by Firm. Personnel resumes shall be arranged by classification and numbered for each individual firm.

c. Copies of the following valid California professional licenses/registration/ certifications are required:

i. Professional Civil Engineer license/registration.

ii. Professional Mechanical Engineer license/registration

iii. Professional Engineering Geologist license/registration.

iv. Professional Structural Engineer license/registration.

v. Professional Land Surveyor license/registration

3. Firm’s Team Project Experience

a. Provide up to 5 example projects that best illustrate the Firm’s competencies and qualifications as they relate to the services found in Exhibit A, Scope of Work. Provide brief project descriptions and current client contact information for verification (this is in addition to references required in Section VI, Statement of Qualification (SOQ) Requirements, References). The example projects, which best illustrate the proposed team’s competencies and qualifications for the contract, will represent services performed by individuals from the Firm, including subcontractors, available to do the work and listed on the Organizational Chart.

4. Certification Sheets

a. Provide the Potential Qualifying Firms Certification Sheet (see page 24) signed by an individual who is authorized to bind the firm contractually. The signature must indicate the title or position that the individual holds in the firm.

The Certification Sheet must be returned in the SOQ package. A SOQ will be rejected if the certification sheet is unsigned or omitted.

b. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) – Provide this this signed form to notify the State in writing if the Submitter’s solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

c. The Certificate Regarding Lobbying (see Exhibit FEMA, page 5 of 7) must be signed by the Contractor’s authorized official. The name and title of the Contractor’s authorized official signing the Certification must be identified. The Certification must be returned in the SOQ package. An SOQ will be rejected if the certification is unsigned or omitted.

5. References

a. Provide 5 references for similar types of services within the last 3 years. At least 2 of the provided references must be non-DWR.

b. At a minimum, complete references form on page (page number).

6. Conflict of Interest Statement

a. Firm will identify any of the conditions listed in and state their ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and Exhibit E, Political Reform Act.

VI. Selection Criteria

A. Each Firm’s SOQ submitted for this proposed contract services found in Exhibit A, Scope of Work (SOW) will be evaluated and scored in accordance with the following selection criteria. These criteria will also be used during the interview process.

1. Location of the Firm’s office(s) in relation to the work to be performed.

2. Firm’s staff availability and ability to meet DWR’s need of full-time dedicated resources, including ability to adequately service multiple projects concurrently.

3. Firm's demonstrated competence and experience related to the work items listed in Exhibit A, Scope of Work, including appropriate licenses as shown by:

a. Professional experience, education, and training of the principals assigned to work.

b. Professional experience of proposed subcontractors and their principals assigned to work.

c. Professional experience, education, and training of key personnel assigned to work.

4. Demonstrated knowledge and experience in the following areas:

a. Dam Performance Surveillance and Monitoring - including the following services:

i. Review and address recommendations, dam safety issues, comments, findings, and regulatory requirements provided by DWR's Division of Operations & Maintenance (O&M), Dam Safety Services (DSS).

ii. Develop or make revisions to the Dam Safety Surveillance Monitoring Plans (DSSMP) and Dam Safety Surveillance Monitoring Reports (DSSMR) for SWP dams.

iii. Develop or update of the Supporting Technical Information Document (STID) for SWP dams.

iv. Review of instrumentation data and assess performance.

v. Perform inspections of dams and appurtenances, including hydropower plants, pumping plants, penstocks, conduits, discharge lines, tunnels, access shafts, spillways, inlet and outlet structures, instrumentation, embankments, liners, check structures, buoy lines, tainter gates, slide gates, valves, and drain lines ranging from 2 inches to 3 feet diameter.

Inspections may include corrosion and welding evaluations.

vi. Conduct rope access and technical climbing inspections and provide related services on or around SWP structures and appurtenances.

vii. Conduct field inspections, subsurface explorations, geophysical investigations, and place or decommission instrumentation.

viii. Inspect, troubleshoot, and collect data from dam safety-related instrumentation, including piezometers, observation wells, seepage weirs, high-flow detection devices, and satellite or wireless communication systems. This may include incidental procurement of components to maintain data collection.

ix. Perform surveys using conventional methods and emerging technologies such as drones. This includes aerial videography, remotely operated vehicles (aerial, terrestrial, and aquatic), bathymetric surveys, and associated engineering evaluations.

x. Provide subject matter experts to serve on Director’s Safety Review Boards.

b. Risk Informed Decision Making – including the following services:

i. Facilitate and present at Potential Failure Mode Analysis and risk workshops.

ii. Perform engineering risk assessments, support risk management activities, and apply risk-informed decision-making processes.

iii. Facilitate and provide subject matter experts for Potential Failure Mode Analysis (PFMA), semi-quantitative, and quantitative risk analysis workshops. Provide support to risk management processes and planning.

iv. Provide subject matter experts to serve on FERC-required Risk Review Boards.

v. Provide dam safety experts to serve on the Federal Energy Regulatory Commission (FERC) Part 12D Independent Consultant Team (IC Team), fulfilling CFR Title 18, Part 12D requirements. The IC Team shall participate in PFMA and Level 2 Risk Analyses and incorporate findings into Part 12D reports.

vi. Perform or support quantitative risk assessments of dams and water conveyance structures, including estimating potential loss of life and economic or environmental consequences from structural failure.

vii. Assist in the development and implementation of a dam safety condition assessment program for SWP dams and appurtenances.

c. Project Initiation, Planning, and Permitting – including the following services:

i. Provide value engineering of recommended engineering solutions.

ii. Provide benefit/cost analyses for recommended engineering solutions and alternatives.

iii. Provide project management support for task orders (TOs), including scope of work, budget, schedule, quality control measures, and deliverables. Implement task orders as directed by DWR.

iv. Prepare documentation required to obtain county, state, or federal permits necessary for work activities under this contract.

d. Analysis and Evaluations – including the following services:

i. Perform foundation evaluations.

ii. Conduct static and dynamic analyses.

iii. Conduct seepage analyses.

iv. Perform embankment stability assessments.

v. Conduct hydraulic and hydrologic analyses.

vi. Conduct structural analyses.

vii. Perform inundation studies.

viii. Perform dam breach analyses.

ix. Conduct hydrologic hazard and probable maximum flood (PMF) studies.

x. Conduct reservoir forecasting and operation modeling.

e. Geotechnical and Geologic Studies – including the following services:

i. Conduct seismic stability.

ii. Perform embankment and foundation erodibility analyses.

iii. Conduct faulting and seismic source assessments.

iv. Evaluate liquefaction potential and other ground failure mechanisms.

v. Perform soil, geologic and foundation logging, and engineering geologic interpretation.

vi. Evaluate ground motion and seismic loading conditions.

vii. Perform local and regional faulting and seismicity evaluations, including deterministic seismic hazard analysis (DSHA) and probabilistic seismic hazard analysis (PSHA).

f. Program Development and Support – including the following services:

i. Audit and assess the maturity of the DWR SWP Dam Safety Program.

ii. Support program documentation and database management, including uploading documents to O&M’s Electronic Document Management System.

iii. Support the SWP Dam Safety Program’s document and data management systems, including the Microsoft Access-based Dam Safety Information Tracker and ADEPT Platform (O&M’s Engineering Drawing Management System).

iv. Support SWP Dam Safety Program business processes by conducting interviews, facilitating workshops, evaluating current workflows, developing improved processes, and reporting on progress.

v. Develop Public Safety Plans for SWP facilities. This includes the evaluation of SWP operations and existing public safety features such as signage, buoy lines, ladders, fencing, lighting, sirens, and other features that improve public safety.

vi. Develop Rapid Response and Recovery Plans for SWP facilities.

vii. Develop maintenance and operations manuals and plans for SWP infrastructure.

g. Engineering Design and Review – including the following services:

i. Conduct peer reviews of engineering and geologic reports, analyses, plans, and specifications prepared by DWR or consultants, and provide recommendations or comments.

ii. Provide design and drafting services associated with repair and maintenance activities.

iii. Develop figures, graphics, and exhibits to support engineering reports.

iv. Provide Geographic Information System (GIS) services and support.

h. Incidental Services – including the following services:

i. Perform incidental services in support of engineering tasks, including modification, repair, replacement, cleaning, and preparation. These services may be performed at DWR offices or facilities under DWR oversight.

ii. Conduct construction inspections and perform material testing for soils, concrete, and structural steel.

i. Training

i. Transfer technical knowledge and processes developed during the course of this contract to DWR staff. Knowledge transfer may occur through memorandums, meetings, presentations, emails, training sessions, manuals, or verbal communication, as determined by DWR.

ii. Provide training and knowledge transfer to DWR personnel in the skill sets associated with the SOW.

j. Additional Criteria

i. Firm's and subcontractor's workload and demonstrated ability to meet

DWR's potential needs, including ability to adequately service multiple projects concurrently.

ii. Firm's quality control and quality assurance plans and procedures.

iii. Firm office(s) located in Sacramento or nearby areas.

iv. Firm's worker safety program and record.

v. SOQ completeness and conciseness.

VII. Evaluation Process

A. After the SOQ submittal date and time, each SOQ will be checked for the presence or absence of required information in conformance with Section VI, Statement of Qualification (SOQ) Requirements. If any required information is absent, the SOQ may be rejected. DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs.

B. A panel of DWR personnel will evaluate the SOQs in accordance with the published Selection Criteria in this RFQ. All submitted SOQ’s will be scored by the panel.

Separate interviews will then be held with at least three of the firms deemed to be the most highly qualified to provide the needed services or with all firms if less than three apply. If any presentations are required to be made, the presentation’s cost will be the responsibility of the Firm. No reimbursement will be made by DWR.

C. Once the most qualified has been selected by the DWR panel, DWR will notify that respective Firm.

VIII. Negotiations

A. The DWR negotiation process will be based on: Firm’s actual cost with a fixed profit rate that has been established by DWR. See Exhibit E, Additional Provisions for the published profit rate, the annual escalation for the hourly billing rates, and subcontractor mark-up for this contract.

B. At time of selection, the most qualified firm will be instructed to submit their financial documents and rate sheet. The Firm’s submission must be electronic and must be submitted no later than five (5) business days after notification of selection or otherwise determined by DWR. Financial documents will include resumes for all personnel; true and actual payroll records; financial records that support fringe benefits, overhead costs, and general administration; documentation or records that support costs incurred by utilizing subcontractors; historical and true records of other direct cost charges; and compensation policies. Compensation policies will include shift differential policies, holiday policies, and how the Firm’s personnel and subcontractor personnel receive compensation for overtime (hours worked over an established work week). The specific financial documents and format of the rate sheet will be identified during the Mandatory Pre-SOQ Conference (see Section V) and when the most qualified firm gets notified of selection. The prime Firm will be responsible for submitting the complete financial documents for their personnel, including any subcontractors. Submissions of the Firm’s rate sheet must be provided electronically to DWR on a Microsoft Excel spreadsheet titled RFQ No. 10212105 followed by the name of the Firm as it appears on SOQ. Failure to submit a complete financial documents package or rate sheet may result in termination of negotiations.

C. After the financial documents and rate sheet have been received, DWR will begin to review the documentation to ensure the documents are complete and requested reimbursement is appropriate. Discussions with the most qualified applicant regarding the submitted financial documents, rate sheet, and resumes will occur after DWR’s review in order to determine a cost that is fair and reasonable to the State. Any missing documentation or comments from DWR will need to be resolved timely; see Section XII, Time Schedule. If DWR is unable to successfully negotiate a cost agreement with the most qualified Firm, negotiations will begin with the next most qualified Firm, and so on. If DWR is unable to negotiate a fair and reasonable cost with any Firm, DWR may elect not to award the contract and may elect to proceed with a new solicitation.

D. Unsuccessful Firm’s will be notified by DWR following award of the contract.

E. Nothing in this RFQ shall require DWR to award a contract.

IX. SOQ Conditions

In addition to Section VII, Selection Criteria and Section VIII, Evaluation Process, the following SOQ conditions apply:

A. Firms must keep the interview selection, interview content, most qualified selection, and contract negotiations confidential until the contract is awarded.

B. Evaluations will be available for public inspection at the conclusion of the selection and award process under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

C. DWR considers confidential financial information provided by firms as a part of negotiations to not be subject to the Public Records Act.

D. D. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal a Statement of Qualifications (SOQ), Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s SOQ any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

X. Submission of SOQs

A. 5 hard copies and one (1) text readable pdf copy on a USB Flash Drive of the SOQ must be submitted (mailed or hand delivered) to the following addresses:

Mail: Overnight or Hand Delivery:

Department of Water Resources Department of Water Resources Division of Engineering Division of Engineering Attention: Marissa Sharp Attention: Marissa Sharp P. O. Box 942836 715 P Steet, 4th Floor Sacramento, CA 94236-0001 Sacramento, CA 95814 Phone: 916-642-2887 Phone: 916-642-2887

B. The SOQs must be received by 2:00 PM on Tuesday March 4, 2026. Envelopes should be clearly labeled: “Statement of Qualifications, No. 10215105. SOQs WILL NOT BE OPENED UNTIL March 4, 2026, for final submissions of SOQs).” SOQs received after the due date and time will be returned unopened to the submitting party.

C. DWR is not responsible for any costs incurred by the Firms’ for preparation of

SOQs.

D. All materials (except brochures) submitted in response to this RFQ shall become

State property and will not be returned. Brochures of non-selected Firm’s may be picked up where they were submitted after award has been made.

E. An SOQ may be rejected if it is conditional or incomplete, or if it contains any proposed alternate terms, alterations of form, or other irregularities of any kind.

The State may reject all SOQs and may cancel or modify this RFQ up to the date the SOQ is due. DWR reserves the right to reject all SOQs.

F. Before the SOQ submission deadline, a Firm may withdraw its SOQ by submitting a written withdrawal request to the State, signed by the Firm or an agent authorized in accordance with the preceding paragraph. A Firm may thereafter submit a new SOQ prior to the SOQ submission deadline. SOQs may not be revised without good cause and DWR’s consent subsequent to SOQ submission deadline.

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G. DWR may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum posted to California State Contracts Register via Cal eProcure (FI$Cal).

H. Firms are cautioned not to rely on DWR, during the evaluation, to discover and report any defects and errors in the submitted documents. Firms, before submitting their documents, should carefully proof them for errors and adherence to the RFQ requirements. DWR may, but is not required to, waive minor deviations from submission requirements.

XI. Time Schedule*

A. RFQ published CSCR 02-04-2026

Integrated Marketing Systems 02-04-2026

B. SOW and General RFQ Questions Deadline 02-12-2026

C. Mandatory Pre-SOQ Conference 10:00am 02-17-2026

D. Answers Deadline 02-23-2026

E. SOQ Submission Deadline 03-04-2026

DWR will make every effort to commit to the dates listed below. DWR expects the same commitment from firms. If a firm is not able to meet the timelines listed below F – M, DWR may opt to begin negotiations with the next most qualified firm. DWR reserves the right to change the dates:

F. Interview Dates (estimated dates) 03-30-2026 – 04-03-2026

G. Most qualified Firm is selected and request of Financial Documents and Rate Sheet (estimated date) 04-06-2026 **Start of Negotiations

H. Submission of Financial Documents and Rate Sheet Due (estimated date, 5 days after selection) 04-13-2026

I. DWR Completes Review of Financial Documents and Rate Sheet; DWR Provides Comments and Requests Missing Information (estimated date) 04-22-2026

J. Submission of resumes for all staff, if needed

(estimated date, 3 days after DWR completes review) 04-27-2026

K. Submission of requested documentation necessary to complete negotiations (estimated date, 3 days after DWR completes review) 04-30-2026

L. Completion date for final Rate Sheet (estimated date) 05-04-2026

M. Completion date for contract negotiations (estimated date) 05-04-2026

N. Contract approval (estimated date) 05-28-2025

**Negotiation Workshop: After the most qualified is determined and financial documentation has been received, DWR will start rate negotiations. A negotiation workshop may be held if necessary to complete the negotiation process.

XII. Contract Obligations

A. The following documents, when completed and approved, along with the resume(s) will comprise the contract (sample contract starting on page 28):

1. A Standard Agreement (STD. 213).

2. Scope of Work in Exhibit A and any corresponding attachments.

3. Budget Detail and Payment Provisions in Exhibit B and any corresponding attachments.

4. General Terms and Conditions in Exhibit C.

5. Special Terms and Conditions for the Department of Water Resources in

Exhibit D and any corresponding attachments.

6. Additional Provisions listed in Exhibit E and any corresponding attachments.

7. Required Provisions Under Code of Federal Regulations in Exhibit FEMA.

B. The following documents are not exhibits, but are required prior to award of contract:

1. Contractor Certification Clause (CCC 04/2017)

2. Payee Data Record (Std. 204)

3. Insurance certificates and endorsements as stated in Exhibit E.

XIII. Disabled Veteran Business Enterprise (DVBE) Requirement

A. Firms are strongly encouraged to provide certification of Disabled Veterans

Business Enterprise (DVBE) status. DVBE certification may be obtained from the Department of General Services, Office of Small Business and DVBE Services (OSDS), and should be attached to the SOQ if DVBE status is claimed. DVBE participation is not required and in no way affects the selection process criteria for this contract.

B. For additional DVBE information DWR encourages you to work with and contact Joanne Arcilla, Small Business and DVBE Program Manager at (916) 707-4593 or via email at SB.DVBE@water.ca.gov.

mailto:SB.DVBE@water.ca.gov

XIV. Small Business (SB) Program

A. In recognition of the significant economic contribution made by California’s small business sector, Government Code 14838 (a) mandates each California agency and department to meet an annual California Small Business participation goal of 25 percent of non-governmental procurements. This goal is achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and California certified small businesses. DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation. Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns. This will allow DWR to track, tabulate and report overall expenditures made in the Small Business sector as required by the Department of General Services.

C. For additional DVBE information DWR encourages you to work with and contact

Joanne Arcilla, Small Business and DVBE Program Manager at (916) 707-4593 or via email at SB.DVBE@water.ca.gov.

XV. Department of Industrial Relations Registration of Contractors and Prevailing

Wage Monitoring and Enforcement

A. In addition to complying with other applicable laws, effective for all submissions of Statement of Qualifications (SOQs), that include public works, received on or after March 1, 2015, each Firm submitting an SOQ for such contract work must be a Department of Industrial Relations Registered Contractor pursuant to Labor Code Section 1725.5 (“DIR registered contractor”). A Firm that is not a DIR registered contractor when submitting an SOQ for the contract work is deemed “not qualified.” Pursuant to Labor Code Section 1725.5, all subcontractors performing public works shall also be DIR registered contractors.

B. Effective for contracts that include public works awarded on or after April 1, 2015, all awarded prime contractors, and all subcontractors of any tier, performing public works shall be DIR registered contractors. Also, all such contractors and subcontractors must furnish electronic certified payroll records, for work that is considered “public works” under Labor Code Sections 1720 et seq., directly to the Labor Commissioner (of the Division of Labor Standards Enforcement). The contracts are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

XVI. Generative Artificial Intelligence (GenAI) Disclosure

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

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B. Submitters must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties or subcontractors, to complete all or a portion of any deliverable. Such notice will be provided by submitters following Section VI – Statement of Qualification Requirements.

C. Failure to disclose GenAI to the State may result in disqualification of the Submitter and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. Upon receipt of a Submitter GenAI Disclosure, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject Submitters that present an unacceptable level of risk to the State.

SOQ CHECKLIST

Please submit the following items in your SOQ in the order listed below. Additionally, the SOQ will not be considered responsive unless the following documents are included in your SOQ Submission.

DWR reserves the right to waive immaterial deviations:

Section 1 – Introduction of Firm’s Team

Legal name and corresponding address of Firm

_ Name, title, address, telephone number, and email address of person DWR can concerning the Firm’s SOQ.

Proposed Team, including legal names, list of office address(es), description of organization of Firm’s team, Organization Chart of Firm’s team, percentage of availability, and office locations in relation to location of work.

Section 2 – Qualification of Firm’s Key Personnel

Education and experience of Key Personnel

Resumes of all Key Personnel

Copies of valid professional Civil Engineer, Mechanical Engineer, Engineering Geologist, Structural Engineer, and Land surveyor license/registration/certification

Section 3 – Firm Project Experience

Five projects provided to illustrate Firm’s competencies and qualifications.

Section 4 – Certification Sheets

Potential Qualified Firms Certification Sheet (signed by Firm’s authorized individual)

Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) (signed by Firm’s authorized individual)

Certification Regarding Lobbying (Page 5 of Exhibit FEMA) (Signed by Firm’s authorized individual)

Section 5 – References

Five references withing the last 3 years, at least two of Non-DWR References

Section 6 - Conflict of Interest Statement that identifies any of the conditions listed in and states the Firm’s ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and Exhibit E, Political Reform Act.

Five hard copies and one text readable pdf emailed or one text readable digital (pdf) copy on a

USB Flash Drive of the SOQ mailed, overnighted, or hand delivered.

Please return a completed copy of this checklist with your SOQ.

POTENTIAL QUALIFIED FIRMS - CERTIFICATION SHEET

Dam Safety Engineering Services Services – RFQ No. 10215105

This Potential Qualification Firms – Certification Sheet must be signed and returned along with all the required documents, as indicated in Section VI, Statement of Qualification (SOQ) Requirements. The SOQ must be transmitted in a sealed envelope in accordance with all SOQ instructions.

A. Your all-inclusive SOQ is submitted as follows:

B. All Attachments follow behind this cover letter. (See SOQ Checklist)

C. Your signature affixed hereon and dated certifies that you have complied with all the requirements of this RFQ document. Your signature authorizes the verification of this certification.

>>> AN INCOMPLETE OR UNSIGNED SOQ WILL BE CAUSE FOR REJECTION <<<

1. Company Legal Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal ID No. (FEIN) 8. California Corporation No.

Indicate applicable license and/or certification information:

9. Contractors’ State License Board Number

10. PUC License Number

CAL-T-

11. Required Licenses/Certifications

12. Authorized Individual’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “YES.”

Date application was submitted to OSDS, if an application is pending:

(SEE NEXT PAGE FOR EXPLANATIONS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET)

EXPLANATION OF ITEMS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET

The Potential Qualified Firms – Certification Sheet on page (number) will be completed and submitted in accordance with the SOQ requirements. An authorized individual’s signature on this document certifies that the Firm complied with all the RFQ requirements.

(1), (2), (2a), and (3) are self-explanatory.

(4) A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

(5) A partnership is a voluntary agreement between two or more competent persons, as co-owners, to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them.

(6) A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

(7) (If applicable) The Federal Employer Identification Number will need to be provided and will used for company identification and verification of tax compliance.

(8) (If applicable) The California Corporation Number will need to be provided and will be used to check if the corporation is in good standing with the State of California.

(9) (If applicable) A Contractors’ State License Board Number will be provided and used for verification of Contractor’s license for Public Works Agreements.

(10) (If applicable) A Public Utilities Commission (PUC) license for Public Works Agreements will be provided and used for verification.

(11) Complete by indicating the type of license and/or certification for services described.

(12), (13), (14), and (15) are self-explanatory.

(16) Identify if Firm is a certified Small Business Enterprise (a) or Disabled Veteran Business

Enterprise (b). If Firm is either a Small Business Enterprise or Disable Veteran Business Enterprise, the Firm’s certification number will need to be provided or when the application to the Department of General Services, Office of Small Business and DVBE Services (OSDS) was submitted.

REFERENCES

Provide five references of similar types of services…