Advertisement Solicitation.pdf

REQUEST FOR QUOTATION (RFQ) FOR PREVENTIVE MAINTENANCE SERVICE

CONTRACT (PMSC) BAVAK SPEED GATES

The American Embassy in Dhaka is seeking offers for PREVENTIVE MAINTENANCE

SERVICE CONTRACT (PMSC) Bavak Speed Gates.

The Embassy requests your price quotation for the following supplies:

The American Embassy Dhaka requires annual preventive maintenance services for four

(4) Bavak Speedgates located on the embassy annex compound.

The US Embassy Dhaka anticipates awarding a single Firm Fixed Priced type purchase order as a result of this opportunity.

Please forward your offer to e-mail: DhakaProc@state.gov.

The complete offers are due at the Contracting Office, Embassy Annex, American

Embassy, Baridhara, Dhaka on or before September 15, 2024, at 1630 Bangladesh time.

Note: The below FAR and DOSAR Clauses will apply for this offer:

STATEMENT OF WORK FOR

PREVENTIVE MAINTENANCE SERVICE CONTRACT (PMSC)

Bavak Speed Gates

United States Embassy In Dhaka, Bangladesh

TABLE OF CONTENTS

Section Page

1. DESCRIPTION

2. PRICING

3. NOTICE TO PROCEED

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

5. HOURS OF PERFORMANCE

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

7. SCHEDULED PREVENTIVE MAINTENANCE

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

9. SOFTWARE, LICENSES, AND PASSWORDS

10. DELIVERABLES

11. INSURANCE REQUIREMENTS

12. LOCAL LAW REGISTRATION

13. TRANSITIONS/CONTACTS

14. SUBMISSION OF INVOICES

EXHIBIT A: SYSTEM PARTS LIST

EXHIBIT B: BAVAK TEST PROTOCOL

1. DESCRIPTION

The American Embassy Dhaka requires annual preventive maintenance services for four (4)

Bavak Speedgates located on the embassy annex compound.

1.1. Type of Contract: This is a firm fixed price contract. Prices for all Contract Line-Item

Numbers (CLIN) shall include proper disposal of toxic substances as per 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance: The contract will be for a period of one-year, and the contract period will be expected to commence after the award of the contract.

2. PRICING

The rates below include all costs associated with providing annual preventive maintenance services in accordance with this Statement of Work and the manufacturer’s recommendations including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), travel, overhead, profit and taxes (if applicable).

2.1. Bid Schedule: The Contractor shall provide the services shown below within one year after the award of the contract.

CLIN

Contract Period

Description of Service

Quantity of Equipment

Quantity of Services Total Cost ($)

001 One Year Annual PM of Bavak Speedgate

Four (4) One (1) per contract period

2.2. Repair Option: Repairs are NOT included under this agreement (see 7.1.2) and are to be performed outside this contract. However, the Government desires current labor rates in the event there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the table below (2.2.1.). As stated in 7.1.2, any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer in Embassy Dhaka.

2.2.1. Repair Labor Rates:

Contract Period Repair Labor Rate ($/hour)

One Year

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Contractor may contact the Embassy Contracting Officer if additional information is needed.

The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy Dhaka requires the Contractor to maintain the following equipment in a safe, reliable, and efficient manner.

4.1.1. Equipment Description: 240V, 50/60Hz, Bavak Speedgate B-Secure, Bi-fold.

4.1.2. Quantity: Four (4) Speedgates; two (2) at each Compound Access Control (CAC).

1. North CAC – Outer Gate, Serial number 6118 (installed March 2020)

2. North CAC – Inner Gate, Serial number 6119 (installed March 2020)

3. West CAC – Outer Gate, Serial number 6120 (installed March 2022)

4. West CAC – Inner Gate, Serial number 6121 (installed March 2022)

4.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this contract, the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards: The gates shall be clean and in good operating condition upon completion of the preventative maintenance service. The work shall be performed according to the manufacturer’s maintenance recommendations and shall result in the efficient and effective operation of the system.

4.4. Documentation: The contractor shall confirm government provided manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The technician shall provide a typewritten copy of their report to the COR or the COR’s designate within five business days of each maintenance visit.

4.5. Any questions or injuries shall be brought to the attention of the Post COR and

Occupation Safety and Health Officer (POSHO) immediately. The Contractor will provide a Safety Data Sheet to the COR immediately upon delivery of each chemical/grease/lubricant to be used by Contractor personnel on-site. The SDS copies will be provided to the COR for approval.

4.6. SAFETY & SPECIAL INSTRUCTIONS

1. Use appropriate personal protective equipment (PPE) when performing work.

2. Contractor shall conduct a safety meeting prior to the start of work.

3. Contractor shall identify its lead safety person prior to the start of work.

4. Check all work areas, tools, and equipment to ensure safe conditions prior to starting work.

5. Follow site safety procedures.

6. Schedule maintenance in advance with operating personnel and affected offices

(security).

7. Follow approved lockout/tag out procedures.

8. Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazard of electrical shock.

9. Review and follow the manufacturer’s instructions.

10. Record results in the equipment history log.

11. Remove lockout/tag out in accordance with appropriate procedures.

12. Report all incidents to COR and assist as requested in the investigation and corrective action.

4.7. Discrepancies: If any discrepancies are found with the gate that are not covered under this scope of work, then the contractor shall provide the following.

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. The contractor shall provide the cost for emergency assistance, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. Price quote for repair labor.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30PM, Sunday through Thursday, unless mutually agreed upon hours have been coordinated beforehand.

No work shall be performed on US Government and local holidays unless mutually agreed upon hours have been coordinated beforehand in writing. The Contracting Officers Representative (COR) and Contractor will deconflict respective holidays and other dates that may affect work prior to the visit.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1. General: The Contractor shall designate an employee who shall supervise the Contractor’s technicians and be the Contractor’s liaison with American Embassy

Dhaka. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2. Personnel Security: The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data, and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within at least two weeks prior to the visit. No technician will be allowed on site without prior authorization.

6.2.1. Vehicles: Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the COR at least one (1) week prior to the visit.

6.2.2. Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

6.3. Security Clearances: All Work locations under this contractor that are designated as non-Controlled Access Areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

6.4. Standards of Conduct

6.4.1. General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2. Neglect of Duties: Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3. Disorderly Conduct: The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4. Intoxicants and Narcotics: The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5. Criminal Actions: Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6. Key Control: The Contractor will not be issued any keys since contractor personnel will be escorted.

6.4.7. Notice to the Government of Labor Disputes: The Contractor shall inform the

COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance on all system parts as outlined in EXHIBIT A: SYSTEM PARTS LIST. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running. The Contractor shall inventory consumable items and available spare parts during each visit and recommend replacements. In addition, the Contractor will recommend the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Safety Data Sheet, and cleaning material. Parts shall be Original Equipment Manufacturers i.e., Bavak approved.

7.1.2. Exclusions: This contract does NOT include repair of equipment and replacement of hardware, unless specified in the Maintenance Checklist / Inspection Report.

Hardware replacements will be separately quoted by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased Bavak approved spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.3. Replacement/repair of any electronic or electrical parts shall be approved by the

COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.4. Stocking of recommended consumables and repair parts is at the discretion of the COR and is dependent upon funding.

7.2. Schedule Approval: The Contractor shall submit to the COR a schedule of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule for the COR’s approval prior to contract work commencement.

7.2.1. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.2. The maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

8.1. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all necessary materials and supplies to maintain, service, inspect, and test all the systems to be maintained except for those specified in section 8.2.1.

8.2. Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit except for the Government Furnished Equipment (GFE) identified in 8.2.1. below.

Expendable/consumable items shall be maintained in the onsite inventory. See 7.1.4.

8.2.1. Government Furnished Equipment (GFE)

1. Wet/dry vacuum cleaner

2. Paint stripper / heat gun

3. Wrenches (M4 to M12) and Allen keys (M1 to m12)

4. Grease pump

5. Bearing grease

6. Metric (Hexagonal) bolts and nuts (4 mm to 12 mm)

7. Metric taps 1.5mm

8. (Cordless) screw machine / drill

9. (Cordless) impact drill / wrench

10. Metric socket wrench with extensions and sockets between M6 and M30

11. Copper grease

12. Digital multi meter that reads voltage to 0- 600 VAC VDC/ from 0.01 to 10 amps.

13. A stepladder and a ladder that reaches the top of the Speedgate column

14. A personnel lift (for a B-Protect with a drive unit height above 8 feet)

15. An insulation (continuity) tester with a test voltage of minimum 500 volt, also known as “Megger”.

Any changes to Section 8.2.1. needed by either party will be coordinated in advance of visits.

8.3. Repairs are not included in this contract. See 7.1.2.

8.4. Disposal of toxic substances. The COR is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law.

9. SOFTWARE, LICENSES, AND PASSWORDS

Copies of all software, licenses, and passwords needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

10.1. Provide a typewritten report to Post Facilities Manager.

10.1.1. Final Report Requirements:

1. System information (make, model, all device types)

2. Pass/Fail of each feature and type of component tested and/or inspected. If a device fails, note device type, address, and location within Post.

3. Any comments on system (or device) condition pertaining to service life and dependability.

4. Completed Bavak Inspection Report.

10.2. The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (6.2.)

1 Two weeks prior to visit COR

Certificate of Insurance (11.2.) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1. Personal Injury, Property Loss or Damage (Liability): The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract. The Contractor will coordinate with the Contracting Officer to determine which insurance is needed. The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2. Insurance: The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

11.2.1. Public Liability Insurance:

1. Property damage: $2,500 USD

2. Cumulative: $10,000 USD

11.2.2. Workers’ Compensation and Employer’s Liability: The Contractor agrees to provide all employees with worker’s compensation benefits as required under local laws.

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement. The Contractor will coordinate with the Contracting Officer to determine which registration is needed.

13. TRANSITIONS/CONTACTS

13.1. Within 10 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to perform contract requirements.

The plan shall establish the projected start date for performance of all services required under this contract.

13.2. On-site Contact: The following are the designated contact personnel between the US Embassy and the Contractor.

13.2.1. Contracting Officers Representative (COR):

1. Name: Muhammad Yasin

2. Email: YasinMX@state.gov

13.2.2. Facility Manager:

1. Name: Eric Pene

2. Email: PeneET@state.gov

14. SUBMISSION OF INVOICES

14.1. The Contractor shall submit an invoice after preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Inspection Report. These documents contain: work performed, including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

14.2. The Contractor should expect payment 30 days after receipt of invoice at the Embassy’s payment office.

14.3. Invoices shall be sent to DhakaUSEmbInvoices@state.gov.

mailto:DhakaUSEmbInvoices@state.gov

EXHIBIT A: SYSTEM PARTS LIST

BAVAK SPEEDGATE B-SECURE, BI-FOLD

The annual preventive maintenance service must include, but is not limited to, the following items:

No. Part to be checked Related activities

1. Motor (clearance, measurement, operation)

Check motor on connection fastening, oil leakage, motor cabling intact, clearance in the gearbox, adjustment with regard to gearwheel, wear and tear, strange noises and adjustment.

Measure voltage (V) and isolation resistance.

Controls PCB: read Amperage of the Motor and note (P910 = 2 max 3,5A).

2. Drive unit (All drive elements) Check gearwheel on wear and tear, clearance, and position with regard to drive unit compartment (perpendicular). Note: the gearwheel bearing is a self-adjusting bearing (Limited vertical movement ca 4mm is ok). Check slide platforms, drive rods, and ball joints for clearance, lubrication, and condition.

Drive rods should be straight (right-angled).

3. Manual hand crank Check on visual damage / wear / corrosion.

4 Limit switches / encoder Check fastening damage and detection range of limit switches / Check fastening / damage / sealing of encoder itself and use of sealant between the encoder and motor backplate. Replace during maintenance if not complying.

5. Panel Hinges (operation wear) Check hinges on noise, securing and clearance. When squeaking check for lubrication and bending. Used bolts and tighten. Fusing of thread.

6. Bearings of panel Hinges Check for rust and proper operation of the thrust ball bearings of the panel hinges.

7. Movement of the panels (visible) Both panels must be in line and perfectly level in closed position.

Check this at the top and at the bottom side of the panels.

In open position the panels should extend fully (parallel).

The space between the panels and drive unit compartment should be parallel.

8. End limit-stop (Gearwheel blocking mechanism)

(Use manual hand crank) Check if gearwheel can be over-cranked and over excited of the drive can cause mechanical damage (check for F.000 and F.005 messages on the controller) If mechanical stop is reached but no F.000 and F.005 is displayed this must be corrected during maintenance visit.

9. Drive pin (at column side) The drive rod bearing pin must be lubricated. Check the bolts on the adapter plate for wear-and-tear and connection.

10 Guide wheels (wear) Replace annually

Check the distance between the guide wheel and the sides, top and bottom of the guide track. Replace BOTH wheels in the correct manner (With proper application of grease in the wheel) annually.

11 Guide wheel brackets (Fastening / axel / locknut)

Check the fastening and location of the brackets on the panels.

Check axle connection and ability to move up and down in the bracket. Check tightness of the lock nut. If needed, adjust the height by turning the axle. Check the connection of the lock nut on the guide wheel axle. Check connection of the guide wheel mounting bracket.

12 Check all mechanical connections Check all the nuts and bolts of the drive unit bridge pieces and guide wheel track.

13 Manual override system Check the manual override at functioning. Switch off voltage and check if the Speedgate can be opened and closed manually. Check the spring underneath the gear, Check the fastening of detection ring and proximity switch.

Keep the emergency hand crank in a (secure) place near the SG.

14 Column Hinges middle and bottom (bearings / Pins / grease

Check the hinge for rust / bearings inside the panel / hinge pin and if chamber is filled with grease. Keep pin chamber topped off with grease.

15 Heat tracing Check if heat tracing is working over the full length. Check the thermostats settings and is functioning.

16 Powder coat / damage Check for damage on the powder coating scratches / scuffs / dents/ cracks / rips / rust. Take pictures and elaborate on the damage and possible repairs.

17 Locks Gate and cabinet Check the locks on proper functioning and lubrication.

18 Diamond Plating Check all the diamond plating Are the bolts secure If not use Heli coils and new bolts to repair immediately.

19 Column top hinge Fastening Open the column cover plate. If needed, adjust the gate wing horizontally in closed position. Loosen middle and bottom column hinges for this. Check the tightness of the brackets and m24 adjustment thread.

20 Column top hinge Bearing / Pin / grease

Check the hinge for rust / bearings inside the panel / hinge pin and if chamber is filled with grease. Keep pin chamber topped off with grease.

21 Column base plate bearings Check for wear / lubrication.

22 Drainage points gate drive Check drainage ports and test drainage capacity and where it leads

to. Check downslope of drainage.

23 Cabling in drive to and in Junction box

Check all the visible parts of cabling in the drive and columns to and from junction box for damage. Tightness of terminations in motor switch, junction box, photo eyes, and safety buffer connections.

24 Photo electric beam Measurement alignment

Check photocells / photo eyes / photo electric beams on functioning, setting, adjustment, mounting, damage to housing and electrical components. Measure alignment voltage on receiver.

Between 1,5 and 2 VDC. Check the correct response of the gate when activated during closing and opening of the Speedgate.

Speedgate should stop when an object interrupts the infrared light beam of the photocell during opening. Speedgate should stop when an object interrupts the infrared light beam of the photocell during closing. When the infrared light beam is no longer interrupted the gate will be able to be closed or re-opened.

25 Safety buffers Check safety buffers during closing and opening of the Speedgate.

During opening: Speedgate should stop and close until a release of safety circuit.

During closing: Speedgate should stop and then fully re-open.

Check the status of the safety buffers at the display of the PCB.

Check the securing of the aluminium profile in which the buffer is installed.

26 Detection loops Check the status of the detection loop on the PCB.

Measure isolation resistance of the loops.

Note: loops do not have to be adjusted at the same sensitivity:

check them separately.

When defect, report function, measured value, and type of pavement (bricks, asphalt etc.).

27 Induction loop detector Test with use of a vehicle if the detectors are adjusted sensitively enough. (Should not react on the panels.)

28 Electrical components Check all electrical terminations connections on the electrical components. Check for damage, discoloration, and improper / unsafe operation.

29 Electrical signals Check all electrical signals on proper functioning. Check is all commands and signals to and from touch screens PLC and controller are okay.

30 PLC Program / PCB Programming Check for errors or faulty operation.

31 Check electrical connections Check all terminations of the PLC and controller.

32 Cabling from Junction Box motor switch to control cabinet

Check for damage on all visual parts of the cabling.

33 Traffic lights Check functionality mounting and failure in LEDs.

34 Controls Push buttons Check for damage mounting, functionality, lights, and buzzers.

35 Controls touch screens Check for damage mounting, functionality (equal sensibility over screen surface), voice annunciator.

36 Touch screen components Check power supply, network switch connection of network cables and fibre optic connections.

37 UPS Check for maximum battery life according to manual. Check if UPC meets minimum operation requirements.

38 Pavement level The distance between the bottom side of the panels and pavement should be at least 50 mm.

Bad pavement can also cause damages on detection loops.

39 Upload PLC Make a copy of the current PLC programming of the gate. Note time, date, type of PLC, and installation number of the gate.

40 Upload Feig controller Make a copy of the current Feig controller programming of the gate. Note time, date, installation number of gate, and serial number of controller.

41 Sequence of operation test Check the Specific OBO Sequence of operation. Also, for a minimum 0f 5 minutes let the gate open and close, set P.980 to 4 and P.010 to 1.

42 Logbook entry Note performed work, cycle count, summarise comments from checklist, date, and name.

43 Inspection report signed off Is the inspection report signed of by end user who is allowed to sign of on the work? With legible full name and signature.

Lubricating points:

• Lubricate the lubricating points shown in illustration 5-2 in every service with the indicated lubricant.

• The gearbox, linear slide bearings on slide platforms and the rod ends of the drive rods are maintenance free and do not have to be lubricated.

EXHIBIT B: BAVAK TEST PROTOCOL

Functioning Speedgate (SG) during testing (Controls)

Installation no.:

Date:

Technician:

Master Panel Slave panel

- Power on Master - Power on slave

- Power on Slave - Open Speedgate

- EFO reset - Stop Speedgate

- Open Speedgate - Close Speedgate

- Stop Speedgate - EFO (override close)

- Close Speedgate - Alarm reset

- EFO (override close)

- Alarm reset

- Interlock

Signal test

Speedgate is open for 60 seconds, voice annunciator that signals that the gate has been left open in the open position goes off.

Perimeter gates signal: “the perimeter gate is open”.

Compound gate signal: “the compound gate is open”.

This can be reset at Master and Slave panel.

When service lid/hatch is removed from left SG column, an acoustic signal goes off (pulsing sound); can be reset at Master and Slave panel. As soon as the Reset has taken place, the acoustic signal stays off. Service lid may remain open.

When the door of the control cabinet is opened / removed, an acoustic signal goes off; can be reset at Master and Slave panel. As soon as the reset has taken place, the acoustic signal stays off. Door of control cabinet may remain open.

In case of power failure, an acoustic signal goes off; can be reset at Master and Slave panel.

Function of Safeties of Speedgate during Opening (activated by push button open)

SG opens. When photocells are activated in SG column, the SG will stop and waits for a new command.

SG opens. When the vertical safety edge at following panel is activated, the SG will stop and wait for a new command.

SG opens. When horizontal safety edge is activated at driven panel, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG opens. Manual override is activated, SG will stop and wait for a new command.

Function of Safeties of Speedgate during Closing (activated by push button close)

SG closes. When photocells are activated in SG column, the SG will stop and re-open till fully open position has been reached.

SG closes. When the horizontal and vertical safety edge at following panel is activated, the SG will stop and re-open till fully open position has been reached.

SG closes. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG closes. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG closes. Manual override is activated, SG will stop and wait for a new command.

Photocell pole / poles during opening and closing of SG

During opening and closing the SG will stop immediately when infrared beam of photocell pole is interrupted and wait for a new command.

EFO (Overrule function). Only possible during closing of SG

When an overrule SG close is activated at Master panel or Slave panel, the SG will close immediately, disregarding activation of one of the following provisions: photocell (pole), safety edges, manual override, open command. SG closes completely.

The detection loops are monitored by the PLC and are also overruled by the EFO button.

This activation can only be reset at Master panel. Led (EFO) will go out as soon as Reset command is given.

Interlock

When Interlock function is activated, both gates in sally port cannot be opened at the same time.

When Interlock function is deactivated, both gates in sally port can be opened at the same time.

Traffic light(s)

SG is closed; traffic lights are red.

SG opens; traffic lights are orange.

SG is open; traffic lights turn to green.

SG closes; traffic lights turn to orange.

Manual override

When the manual override is activated, no other command will have influence on opening or closing of the SG.

Additional warning of LED Emergency Stop at detection loops (option)

When a detection loop (D1 or D2) is activated and the SG does not open, the LED Emergency Stop will light up. As additional attention for the security that a vehicle has reached the SG too close. When the SG opens, the LED will not light up.

END OF STATEMENT OF WORK

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

DEC 2022

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-

DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS

AUG 2018

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE

DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS

MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS

NOV 2021

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes-

(1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services

(including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government.

The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the

Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the

Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National

Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST

Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022)

( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer)

( 15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and

(3)).

https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…