Advertisement_of_Delinquent_Tax_Lists.pdf
PDF 287 KB Posted
- Solicitation number
- 26-026
- Issued by
- Santa Rosa County, Florida
About this file
This Invitation to Quote is issued by the Santa Rosa County Board of County Commissioners, Florida, for advertising services related to delinquent tax lists. The County seeks a qualified vendor to publish advertisements for real property delinquent tax lists in a newspaper, running once weekly for three consecutive weeks in 6-point type across 5 columns, and personal property delinquent tax lists for one week. The estimated volume consists of approximately 29,000 lines for the real property list and 1,300 lines for the personal property list. Advertisements must run in at least 2,000 issues of each publication, with 100 copies of the final advertisement provided to the Tax Collector's Office for distribution. The last advertisement must be published no later than May 22, 2026. Questions must be submitted through the Santa Rosa County e-Procurement Portal by 12:00 pm on Wednesday, March 4, 2026. Sealed bids are due electronically via the County e-Procurement Portal no later than 1:00 pm on Wednesday, March 11, 2026, with results to be opened via Teams. The contract term is not specified in the document.
Pricing shall be submitted on a per-line, per-run basis in 6-point type, with vendors entering the unit cost and calculating the total line item cost. All bidders must be legally qualified under Florida law to advertise delinquent tax lists and must provide a Certificate of Authority to do business from the State of Florida, a W-9 form, a notarized Sworn Statement pursuant to Florida Statutes Section 287.133(3)(A), and a completed Conflict of Interest form with their submissions. No incumbent vendor is identified, and no specific small business or disadvantaged enterprise set-asides are mentioned. The County Board reserves the right to waive irregularities, reject any or all bids for documented reasons, and award the bid deemed in the best interest of Santa Rosa County. The County does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in contract administration.
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Text version
INVITATION TO QUOTE
26-026
ADVERTISEMENT OF DELINQUENT TAX LISTS
February 25, 2026
OWNER:
BOARD OF COUNTY COMMISSIONERS
SANTA ROSA COUNTY, FLORIDA
BOBBY BURKETT – DISTRICT I
KERRY SMITH – DISTRICT II
RHETT ROWELL – DISTRICT III
RAY EDDINGTON – DISTRICT IV
COLTEN WRIGHT – DISTRICT V
26-026
INVITATION TO QUOTE
ADVERTISEMENT OF DELINQUENT TAX LISTS
Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023
I. Scope of Work II. Pricing Table
III. Vendor Questionnaire and Submission
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1. Scope of Work
1.1. Advertisement of Delinquent Tax Lists
Advertisements for the real property delinquent tax list shall run once a week for three (3) weeks and the personal property delinquent tax list shall run for one (1) week and shall be printed in 5 columns, in 6 point type and must comply with Florida Statute, Department of Revenue regulations and requirements of the Santa Rosa County Tax
Collector. One Hundred (100) copies of the advertisement shall be given to the Tax Collector's Office for distribution.
The last advertisement for delinquent real property taxes must run no later than May 22, 2026. Advertisements must run in at least 2000 issues of each publication run. The advertisement for delinquent personal property taxes must run no later than May 22, 2026. All bidders must be legally qualified to advertise delinquent tax lists pursuant to Florida Law. It is estimated but not guaranteed that each real property delinquent tax list shall consist of approximately 29,000 lines, and that the personal property delinquent tax list shall consist of approximately 1,300 lines.
2. Pricing Table
ADVERTISEMENT OF DELINQUENT TAX LISTS
In response to this request for bids for printing the real property delinquent tax list once a week for three (3) weeks and the personal property tax list for one (1) week for the tax year 2025, I submit the following:
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Cost per line per run in 6 point type 1 ea.
TOTAL
3. Vendor Questionnaire and Submission
3.1. Solicitation Requirements*
I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.
☐ Please confirm
*Response required
3.2. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.
*Response required
3.3. W-9 Form*
Please upload a copy of your W-9 form.
*Response required
4 | P a g e
3.4. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
• Sworn_Statement.pdf
*Response required
3.5. Conflict of Interest*
Please download the below document, complete, and upload.
• Conflict_of_Interest.pdf
*Response required
3.6. Any additional attachments.
Please upload any additional documents for your submission.
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