Advertisement for Bids - Specification - U15 RTU -Final.docx

Advertisement for Bids: Non-Construction Substation U15 Rooftop Unit Replacement Advertised starting Thursday, July 9, 2026, for a minimum of two consecutive weeks using VendorNet.

Specifications are available by visiting the District website at: https://www.madsewer.org/do-business-with-us/business-opportunities/contracting-center/opportunity-category/non-engineering/

The Madison Metropolitan Sewerage District requests bids for its Substation U15 Rooftop Unit Replacement project. Bid documents are linked below. Sealed bids will be accepted until 10 a.m., CST, Thursday, July 30, 2026, at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At this time and place all bids will be publicly opened and read aloud. Any questions should be directed to Brady Lessner at 608-709-1848 or rfp@madsewer.org. Emailed bids are also acceptable.

Bids shall be addressed or emailed to the Madison Metropolitan Sewerage District, Attn., Brady Lessner, and should be clearly marked “Sealed Bid- Substation U15 Rooftop Unit Replacement”.

Bidders are responsible for ensuring their emailed bid is received and complies with published Microsoft Quarantine email guidelines. Confirmation of receipt will be sent within one business day. If you do not receive confirmation, contact 608-222-1201 EXT 110 immediately.

Only formal written addenda can materially alter the specifications. No verbal statement made by District employee or anyone else is binding nor shall such a statement be considered an official part of this public proposal. All bid responses and their contents will be public record.

Unless otherwise specified in the bidding documents, the prospective bidders should check our internet site for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax exempt. The District reserves the right to reject any or all proposals or to waive any technicality and accept any proposal which may, in its opinion, be advantageous to the District.

Any questions may be directed to:

Brady Lessner Maintenance Project Specialist Madison Metropolitan Sewerage District 1610 Moorland Rd Madison, WI 53713 608-708-1848 rfp@madsewer.org

Published by authority of the Commissioners of the Madison Metropolitan Sewerage District. By Bradley Murphy, Secretary Bid Documents

BID FORM A:

Substation U15 Rooftop Unit Replacement Return To:

Madison Metropolitan Sewerage District 1610 Moorland Rd.

Madison WI, 53713 Attn: Brady Lessner Title: Substation U15 Rooftop Unit Replacement Date Issued: Thursday, July 9, 2026 Project manager: Brady Lessner Telephone: 608-709-1848 Email: rfp@madsewer.org

Today’s Date: July 6, 2026

Specifications:

Packaged rooftop air conditioning unit 15 Ton AAON packaged rooftop air conditioning unit as follows:

Model: RN-015-3-0-FAAC-S0-21-000-A, or approved equal specified as follows:

- 15-ton cooling capacity -4200 SCFM supply and return air flow -Economizer -Direct drive supply fan -No heating components -Cooling capacity 170 MBH -460v, 33FLA -Scroll compressors -Epoxy Coated Evaporator and Condenser Coils or equivalent coating.

-Accessories: curb adapter, stainless steel drain pan -Other: New thermostat and control wiring as needed -Warranty-1 year warranty from startup -Note this unit is replacing Trane Model TCD181B400DB/Serial: L39102748D Installation of replacement unit and removal of existing unit -Disconnect and provide crane rental for removal of existing unit and installation of replacement unit.

-Dispose of old rooftop unit per EPA guidelines -Disconnect and reconnection of all electrical wiring and components.

-Provide factory start up -Verify start up and calibration -Job site clean up

Bid:

1. To provide and install one (1) new 15-ton packaged rooftop air conditioning unit including removal and disposal of the existing rooftop unit and all other appurtenances for:

One (1) 15-ton packaged rooftop air conditioning unit at $______________/unit

Bids will be received until 10:00 a.m., CST, Thursday, July 30, 2026.

Date and time received: _________________________

1. PURPOSE AND SCOPE

The Madison Metropolitan Sewerage District invites and will accept bids for one (1) new 15-ton packaged rooftop air conditioning unit, as specified above. MMSD intends to use the results of this process to award and issue a purchase order for the winning bid as a lump sum.

1. CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by July 23, 2026. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Project Manager named on the cover page of the issue in writing and request modification or clarification of the bid document. All inquiries must be directed to the person indicated on the cover page. E-mail is the preferred method of contact.

1. ADDENDUMS

In the event it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Project manager will send out an official addendum/amendment to all potential bidders. Bidders must acknowledge the receipt/review of any addendum(s) on the Bid Form A.

The Project manager has the sole authority for modifications of this specifications and or bid.

1. BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification may disqualify your Bid. However, the Procurement Agent reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

3. Bidder must be in the business of providing and installing packaged rooftop air conditioning units for at least the past three (3) years. (See Bidder Response Sheet Attachment C)

3. Bidder must provide a written warranty providing assurance that manufactured parts are in brand new condition and free of defects in quality or workmanship.

3. Bidder must be able to deliver the packaged rooftop air conditioning within 16 weeks of award.

1. METHOD OF BID

Bidder must use the Request for Bid form (Bid Form A) and must submit a Lump Sum, and guaranteed days from order placement to delivery. Bids will be accepted only for fixed costs as requested. All prices must be bid in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

6.0 INVOICING REQUIREMENTS

Contractor shall invoice after materials are shipped. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

7.0 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest lump sum bid from a responsive, responsible bidder who meets all specifications. MMSD will award to one (1) Bidder whichever is judged to be in the best interest of the MMSD. MMSD is the sole determinant of its best interests.

8.0 REQUIRED FORMS

In order for your bid to be considered, the following completed documents must be provided. An “X” preceding the form indicates that it must be completed and returned with the Bid response by the due date and time listed on the bid cover page, in order for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

BIDDER RESPONSE SHEET

SUBSTATION 15 ROOFTOP UNIT REPLACEMENT

ATTACHMENT C

Bidders must submit the following table with a response in the form of a check in one box for each criterion indicating “Yes” or “No”. A check indicating “Yes” certifies that the Bidder is fully capable of providing the service or qualification described. Bids without a response for each requirement or “No” will be rejected. Awarded vendor must be able to answer “Yes” to all requirements.

QUALIFICATIONS AND REQUIREMENTS

Specify the Product Name and Product # (if applicable for the RFB response) Product Name: ___________________________________________________________ Product Number___________________________________________________________ I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________ Bidder’s Name and Title: ____________________________________________________ Bidder Signature: __________________________________________________________ Date: ____________________________________________________________________ Signature of authorized MMSD Employee: ______________________________________

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