Advertisement for Bids 274-FY2027-CM-P02 (Addendum 1).pdf

City of Raleigh 00100-1 Advertisement for Bids

ADVERTISEMENT FOR BIDS

POSTED: AUGUST 24, 2026

ADDENDUM #1

CITY (BID) NUMBER: 274-FY2027-CM-P02

Project: John P. “Top” Greene African American Cultural Center

Owner: City of Raleigh, North Carolina, Parks, Construction Management – Parks, Engineering Services Department, 222 West Hargett St, Suite 400, Raleigh, NC 27601

Contact: Kevin Roberts, kevin.roberts@raleighnc.gov

Architect: HH Architecture, 1100 Dresser Court, Raleigh, NC 27609

To All Bidders:

1. The bid opening date has been extended to September 17, 2026, at 3:00pm. Please see attached revised advertisement for details.

a. Last day to submit written questions has been extended to September 1, 2026, by

5:00PM.

b. Issuance of final addendum has been extended to September 10, 2026.

2. Please find attached Pre-Bid Conference meeting minutes. The dates have been changed to reflect the updates above.

3. Please find attached Pre-Bid Conference sign-in sheet.

END OF ADDENDUM #1

Kevin Roberts Senior Construction Project Manager City of Raleigh Engineering Services Construction Management – Parks mailto:kevin.roberts@raleighnc.gov

City of Raleigh 00100-1 Advertisement for Bids

Addendum #1

ADVERTISEMENT FOR BIDS

POSTED: AUGUST 3, 2026

CITY BID NUMBER: 274-FY2027-CM-P02

Project: John P. “Top” Greene African American Cultural Center

Owner: City of Raleigh, North Carolina Engineering Services Department Construction Management – Parks Division 222 West Hargett St, Suite 400, Raleigh, NC 27601 Contact: Kevin Roberts, kevin.roberts@raleighnc.gov

Architect: HH Architecture, 1100 Dresser Court, Raleigh, NC 27609

Sealed Bids will be received until 3:00 pm on Thursday, September 3, 2026 Thursday September 17, 2026, at the John P. “Top” Greene African American Cultural Center located at 401 Martin Luther King Jr. Blvd., Raleigh NC 27601, at which time and place bids will be publicly opened and read aloud for the construction of the John P. “Top” Greene African American Cultural Center project.

After Bids are opened, the Owner shall evaluate them in accordance with the methods and criteria set forth in the Instructions to Bidders. The Owner/City Council reserves the right to waive any informality or to reject any or all Bids. Unless all Bids are rejected, Award will be made to the lowest responsible and responsive Bidder, taking into consideration quality, performance and the time specified in the Bid Form for the performance of the Contract.

A Non-Mandatory Pre-Bid Meeting will be held at 2:00 PM, Wednesday, August 12, 2026 at John P. "Top" Greene African American Cultural Center, 401 Martin Luther King Jr. Blvd., Raleigh, NC 27601.

Requirements for pre-bid submittals of an “or-equal” are required within 10 days of the issuance of the Advertisement for Bids and in accordance with Section 00200, Instructions to Bidders.

The Project consists generally of the following major items:

Project includes renovation/addition to the existing community center as well as construction of a new 3,490 SF detached building. New building and addition will consist of new community room, exhibit space, and back-of-house spaces to support the function of the community center. Sitework includes new exterior exhibits, stormwater, and landscape improvements throughout the site.

Bidding Documents may be examined at Architect's office or obtained digitally from Accent Imaging, www.accentimaging.com or www.planscope.com, 8121 Brownleigh Drive, Raleigh, NC 27617, 800-280-0755 phone, 800-477-0755 fax.

With each request for Bidding Documents supply the following information: Company name, contact person, street address, phone number, and email address for Bidding point of contact; N.

C. contractor’s license with limitation and classification; indicate if the firm will be a Prime bidder, Supplier or Sub-Contractor.

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents as required by North Carolina General Statute, Chapter 87 and the Instruction to Bidders.

City of Raleigh 00100-2 Advertisement for Bids

Addendum #1

Bid Security in the amount of five percent (5%) of the Bid must accompany each Bid and shall be subject to the conditions provided in the Instruction to Bidders.

City of Raleigh

Janet Cowell, Mayor

END OF DOCUMENT

Meeting Minutes

PRE-BID CONFERENCE

Project Name: John P. “Top” Greene African American Cultural Center Owner: City of Raleigh

HH Project #: 23-033

Date and Time: 08/12/2025 2:00PM

Location: John P. Top Greene African American Cultural Center 401 Martin Luther King Jr Blvd. Raleigh, NC 27601

1. Sign-in Sheet

A. Attached at the end of the minutes.

2. Introductions

A. Owner:

i. City of Raleigh

a. Representative: Kevin Roberts, City of Raleigh

b. Phone Number: 919.996.3017

c. Email: kevin.roberts@raleighnc.gov

B. Design Team

i. HH Architecture | Lead Design Firm

a. Representative: Laura Beesmer, AIA (Primary Point of Contact)

1. Phone Number: 919.828.2301

2. Email: lbeesmer@hh-arch.com

b. Representative: Kristen M. Hess, FAIA, LEED AP

1. Phone Number: 919.828.2301

2. Email: khess@hh-arch.com

ii. PME Engineering: Dewberry

iii. Structural Engineering: IMEG

iv. Landscape Architecture: Surface678

v. Civil Engineering: JC Waller

vi. Security Designer: J&A Associates

3. Bid Documents and Distribution:

A. Complete plans, specifications, and contract documents will be open for inspection after 8/3/2026 and Monday through Friday during normal office hours in the plan rooms of:

Pre-Bid Agenda 2

i. Accent Imaging online plan room at www.accentimaging.com or www.planscope.com, 8121 Brownleigh Drive, Raleigh, NC 27617, 800-

280-0755 phone, 800-477-0755 fax; Contractor will be required to pay for all shipping. Digital files available to download at no cost.

4. Communications

A. Address all questions in writing to HH Architecture contact noted above.

Do not ask questions directly to Designer’s consultants. All responses will be included in an Addendum. Bidders are not to rely on verbal responses; no verbal response is official or binding until and unless it is included in an addendum.

B. Please separate questions about the specs or drawings into two sections so that they may be more quickly answered.

i. Provide the spec section number and paragraph references.

ii. Provide drawing sheet and detail numbers.

C. Last Day for Questions: 5:00 PM on Friday, August 21, 2026 Tuesday

September 1, 2026.

D. Ask questions early – NO questions will be entertained after this time.

5. Bid Opening Location and Date:

A. Sealed Proposals will be received by Kevin Roberts until 3:00 PM on Thursday, September 3, 2026 Thursday, September 17, 2026 at the John P. “Top” Greene

African American Cultural Center located at 401 Martin Luther King Jr. Blvd., Raleigh

NC 27601, at which time and place bids will be publicly opened and read aloud

B. Bidders are encouraged to submit their bids at the bid opening location on the day of the bid opening. Bids may also be delivered to Kevin Roberts at least

24 hours prior to the bid opening at the following address and call (919) 996-3017 upon arrival:

Kevin Roberts

City of Raleigh Engineering Services Construction Management – Parks

Division

222 W. Hargett Street

Suite 400

Raleigh, NC 27601

Please be advised that bids sent by mail must allow adequate time to reach the recipient above. Mail received from USPS to the City of Raleigh PO Box can take days to reach the recipient and is not encouraged for bids. Late bids will not be accepted. Therefore, delivering the bid to the bid opening location on the day of the bid opening is encouraged. Alternatively, delivering the bid in person to Kevin Roberts at the address above at least 24 hours prior to the bid opening is also an option.

6. Addenda

A. The last addendum will be issued no later than (7) days prior to bid date.

Pre-Bid Agenda 3

B. Last addendum will be issued on Thursday, August 27, 2026 Thursday, September 10, 2026.

C. All addenda must be acknowledged on the bid proposal form.

7. Bidding Requirements

A. Form of Proposal: Single Prime

B. Bid Bond: 5% of proposal amount

C. Payment and Performance Bond: Required of successful bidder at 100% of contract amount

D. Minority / HUB participation

i. Not applicable

E. Owner reserves the right to reject any and all bids.

F. Review the Bidders’ Checklist and confirm the following required forms are included with your submitted bid:

i. Bid Bond

ii. Bid Form

a. Complete Acknowledgement of Addenda

b. Complete Signature Page(s)

c. Complete unit prices, allowances, alternates, and subcontractors

iii. Contractor’s Certificates, Affidavit of Organization, and Authority of Sworn

Statement

iv. City of Raleigh Contractor’s Poor Performance Policy

v. Non-Collusive Affidavit

vi. Notice to Contractor Regarding Intrusion Beyond Contract Limits

vii. Evidence of Ability to do Business in the State of North Carolina

(Contractor’s License)

8. General Requirements

A. Construction Duration – The Contract time for construction is 455 consecutive calendar days from the Notice to Proceed (NTP) until substantial Completion.

Final Completion of the project shall be 485 days from NTP.

B. Liquidated Damages - $1,000 per consecutive calendar day; see

“Supplementary General Conditions”

C. Use of premises and work hours, see specification section 011000 for more information

i. Schedule of work: 7:00 AM – 5:000 PM Monday through Friday.

a. Building will not be occupied through construction

ii. Coordinate disruptive actions with owner.

iii. Contractors shall be sensitive to adjacent residential properties and maintain existing exits.

iv. See plans for limits of site disturbance.

D. Permitting through City of Raleigh and NCDEQ

E. City of Raleigh Development Services Site Plan and Building Permit reviews for the project have been completed. Tree protection and erosion control measures must be installed by the General Contractor and approved by the

City Development Services and updated contractor information must be

Pre-Bid Agenda 4 provided to Development Services for the permits to be issued. Contractor responsible for paying for the cost of permits and being reimbursed at cost through allowance in the bid form. Contractor must obtain all permits prior to moving forward with remainder of work after installing tree protection and erosion control measures. See specifications section 011000 for more information on requirements for obtaining and picking up City of Raleigh permits.

9. Brief Project Overview

A. Base Bid Scope includes:

a. Full renovation of the existing Community Center building, including a new addition at the rear of building, and construction of a new 3,490

SF detached building on the site. Both the renovated and new building will consist of new community room, exhibit space, and back-of-house spaces to support the function of the community center. Sitework improvements includes modifications to grading, utilities, stormwater, and landscaping throughout the site. Please refer to the bid documents for full scope of work. All allowances shall be included in the base bid price.

1. Site Scope Summary: Pathway and circulation improvements.

Stormwater control, site boulder placement, concrete seatwalls and stairs.

A. Coordination with Public Art installation for sculpture footing and metal embeds/medallions which will be owner-provided, contractor installed.

2. PME Scope Summary: New sanitary service, tap into existing water line, removing gas, new electrical service. Removing all mechanical. Split system DX. Electrical is all new except for a select amount of existing pathways in CMU walls. New branch circuit, lighting, & data. No fire alarm. Site lighting is by Duke, pathways by GC.

b. Allowances, see bid form and specification section 012100 for more information.

c. Unit Prices, see bid form and specification section 12200 for more information.

ii. Alternates, see specification section 012300 for more information

a. Alternate #1: In lieu of the base bid, provide new plantings and pedestrian path as indicated on the drawings. Include 10% owner contingency.

b. Alternate #2: In addition to the base bid, resurface the entirety of the parking lot with new asphalt topping throughout as indicated on the drawings. Include 10% owner contingency.

c. Alternate #3: In addition to the base bid, replace additional sections of the sidewalk along Bloodworth Street as indicated on the drawings.

Include 10% owner contingency.

iii. Geotechnical report in project manual

Pre-Bid Agenda 5

iv. PME Commissioning and coordination included in scope of work.

v. Special Inspections and Material Testing by Owner

10. Additional Comments From Owner

A. The project site will also serve as the trailhead for the new South Park

Heritage Trail project. In the Top Greene project, there will be infrastructure provided and installed by the GC for a future trailhead kiosk/map. Refer to bid documents for scope.

B. Additional coordination with the SPHT project may be required during construction.

11. Questions

A. Question: What is the form of contract?

i. Response: City of Raleigh standard contract form- EJCDC. All forms are located in the bid documents.

B. Question: Can bids be delivered before bid date?

i. Response:

a. Bidders are encouraged to submit their bids at the bid opening location on the day of the bid opening. Bids may also be delivered to

Kevin Roberts at least 24 hours prior to the bid opening at the following address and call (919) 996-3017 upon arrival:

Kevin Roberts

City of Raleigh Engineering Services Construction Management – Parks

Division

222 W. Hargett Street

Suite 400

Raleigh, NC 27601

Please be advised that bids sent by mail must allow adequate time to reach the recipient above. Mail received from USPS to the City of

Raleigh PO Box can take days to reach the recipient and is not encouraged for bids. Late bids will not be accepted. Therefore, delivering the bid to the bid opening location on the day of the bid opening is encouraged. Alternatively, delivering the bid in person to

Kevin Roberts at the address above at least 24 hours prior to the bid opening is also an option.

C. Question: What is the existing electrical equipment manufacturer?

i. Response: No existing equipment will be reused.

D. Question: When was existing building built.

i. Response: 1997. Asbestos report is included in bid package which indicates that asbestos was not found in the building.

E. Question: How soon after bid will the NTP be issued?

i. Response: Bids must be held for 120 days. The City would like to move forward more quickly such that NTP could be as early as

Pre-Bid Agenda 6

November, but could be later depending on bidding results, City

Council approval, and contract execution.

F. Question: Is there structural shoring in this project?

i. Response: Shoring is not expected; however, Contactor’s are responsible for reviewing the bid documents and determining shoring requirements based on extents of trenching/excavation and including provisions in the bid.

G. Question: Is the GC required to provide concrete bases for the site lighting?

i. Response: Bases are by Duke, pathways by GC.

H. Question: For the indicated trenching and concrete cutting, is the concrete depth known?

i. Response: As-builts indicate 4” slab at existing building.

I. Question: Is PVC waste piping allowed?

i. Response: Refer to bid documents for material/installation requirements.