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Invitation for Bid SGR Repaving Projects

City of Galax, Virginia

INVITATION FOR BID

CITY OF GALAX, VIRGINIA

Sealed Bids for:

FY26 SGR REPAVING PROJECTS

UPC 127683 / UPC 126125

Sealed bids will be received by the City of Galax, 111 East Grayson Street, Galax, Virginia 24333, at or before 2:00 PM, local time, on Thursday, June 4, 2026 , or electronically at https://eva.virginia.gov (instructions will be in bid documents) at which time all bids received will be publicly opened and read aloud.

Bids received after 2:00 PM will not be accepted or considered.

A Bid Bond and Contract Security will be required of all bidders regardless of amount. Bidders shall be required to bind their bid for 30 days.

The project includes:

UPC #127683: Eastbound lanes of US-58 East Stuart Drive 0.953 miles from MM 189.99 to MM 190.94.

UPC #126125: Westbound lanes of US-58 East Stuart Drive 0.918 miles from MM 190.02 to MM 190.94;

including the improvements of the ADA crossing at the Main Street and US 58 intersection.

The Bid Documents may be examined during business hours at the following locations:

City of Galax, 111 East Grayson Street, Galax, Virginia 24333 Rinker Design Associates, 119 North Main Street, Galax, Virginia 24333

Or online at:

QuestCDN

The Bidding Documents will be available for downloaded. Please note, in order to be eligible to bid on the project and obtain the Bidding Documents, prospective Bidders must register with the Engineer via email at shannon.tate@rdacivil.com and provide bidder’s contact information at least 48 hours before the scheduled Bid Opening.

All Contract Documents prepared and/or furnished by the City shall be the exclusive property of the City of Galax, Virginia, and shall not be used for any other project(s).

Each bidder is solely responsible for ensuring that such bidder has the current complete version of the Bid Documents prepared for the project, including any addenda issued by the City, before submitting a bid.

A non-mandatory pre-bid conference will be conducted on Thursday, May 21, 2026 , 2:00 PM at 111 East Grayson Street, Galax, Virginia 24333, in the conference room of the City Manager. It is strongly recommended that Bidders attend this conference.

Bidders and all subcontractors are required to comply with all applicable city, state, and federal laws, ordinances, and regulations. Bidders shall deposit with their bid a Bid Security executed in the amount and form stipulated in the Instructions to Bidders. The Contractor shall be on the most recent list of VDOT Pre- Qualified contractors, with qualifications in the major work classes necessary to complete the project, as determined by the Engineer.

The City expressly reserves the right to cancel this Invitation for Bid and/or reject any or all bids, to waive any informality or irregularity in the bids received, and to accept a bid from the lowest responsive and responsible bidder which is deemed to be in the best interest of the City.

Invitation for Bid SGR Repaving Projects

City of Galax, Virginia

To determine the lowest responsive and responsible bidder who may be awarded a Contract for the Work, the criteria set forth in or requested pursuant to the Instructions to Bidders or in the Bid Documents may be considered.

It is the policy of the Virginia Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must have the maximum opportunity to participate in the performance of federally funded contracts. A list of DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website (http://www.SBSD.virginia.gov) under the DBE Directory of Certified Vendors.

Contractors/consultants are encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum opportunity to compete for and perform services on contract, including participation in any subsequent supplement contracts. If the contractor/consultant intends to subcontract a portion of the services on the project, the contractor/consultant is encouraged to seek out and consider DBEs as potential Sub-contractors/sub-consultants. The contractor/Sub-contractor is encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a contractor/consultant and a DBE whereby the DBE promises not to provide services to other contractors/consultants is prohibited. The DBE contract goal for this procurement is 0%.

By submitting a bid, each bidder agrees that this is a solicitation of bids, and each bidder agrees to be solely responsible for the cost or expense of its bid and the City shall have no responsibility for such costs or expenses.

Bids may not be withdrawn for a period of sixty (60) calendar days after the opening of bids unless the bid is substantially lower than the other bids because of a clerical error as defined in Section 2.2–4330, of the Code of Virginia (1950), as amended. Pursuant to Section 2.2-4330 (B)(1), the bidder shall give notice in writing and shall submit the original work papers with such notice to the City of its claim of right to withdraw the bid within two (2) business days after the opening of bids.

The successful Bidder and its subcontractors shall comply with provisions of the Davis-Bacon Act and Related Acts. Federal minimum wage laws are applicable to all construction contracts in excess of $2,000.

The Davis-Bacon Act stipulates that all laborers and mechanics employed by the successful Bidder or its subcontractors on federally assisted projects shall be paid wages at rate not less than those prevailing on similar construction in the area as determined by the Secretary of Labor.

The use of iron and steel products that are produced in the United States is required in on this project. All iron and steel products to be permanently incorporated for use on federal aid projects shall meet the requirements of 23CFR Section 635.410(b) “Buy America” and shall be produced in the United States of America regardless of the percentage they exist in the manufactured product or final form they take.

The Successful Bidder shall comply with the Code of Virginia nondiscrimination provisions of Section 2.2- 4311 and the Drug-free workplace provisions of Section 2.2-4312.

Pursuant to Code of Virginia, Section 2.2-4343.1, be advised that the City of Galax does not discriminate against faith-based organizations.

By: Mr. Michael Burnette City Manager May 7, 2026