Advertisement Fire Alarm SCHS 2026.pdf

FIRE ALARM SYSTEM REPLACEMENT

SOCIAL CIRCLE MIDDLE/HIGH SCHOOL

154 ALCOVA DR

SOCIAL CIRCLE, GA 30025

The Social Circle City Board of Education is soliciting sealed proposals from qualified firms for the furnishing, installation, programming, testing, and commissioning of a new addressable fire alarm and emergency notification system for Social Circle Middle/High School. Proposals will be received at 147 Alcova Dr, Social Circle, GA 30025 until May 14, 2026, at 12:00 PM (local time). This solicitation is intended to procure a best-value, code-compliant, maintainable, non-proprietary life safety system designed to serve the District’s long-term operational needs.

All proposals must be submitted in writing to Shane Williams via hardcopy sent to the aforementioned address or by email to shane.williams@socialcircleschools.org. Any inquiries regarding this project should be directed to the same.

The Social Circle City Schools District (the “District”) seeks proposals for a complete turnkey fire alarm replacement emphasizing full code compliance, long-term system reliability, avoidance of proprietary vendor lock-in, expandability, maintainability, and overall cost.

Proposal shall include replacement of equipment comparable in scope to existing conditions reflected in field verification, including systems comparable to the quantities and components represented in the preliminary estimate, including addressable control equipment, voice evacuation components, power supplies, batteries, pull stations, smoke and heat detection, duct detection, notification devices, and associated labor, programming, and commissioning. Existing conditions to be field verified by proposer. Award will not be based on lowest cost alone. The District reserves the right to reject proposals, waive informalities, and award in its best interest.

Proposer shall provide all labor, materials, equipment, permits, engineering support, programming, testing, inspections, and services required for complete replacement of the existing fire alarm system. All submissions must include: removal/disposal of existing fire alarm equipment as required; new fully addressable fire alarm control system; remote annunciation;

voice evacuation / emergency notification capability; notification appliances, initiating devices, modules, power supplies, batteries and associated infrastructure; duct detector replacement/integration; programming, startup, commissioning, permitting, and final acceptance of all required inspections. Existing life safety protection shall remain operational until phased cutover is complete. No loss of fire protection coverage during implementation shall be permitted. The anticipated Notice to Proceed date will be May 22, 2026, with a Substantial Completion by July 10, 2026, and Final Completion of July 24, 2026.

Each proposer shall conduct site verification (failure to verify field conditions shall not relieve contractor responsibility) and include a Basis-of-Design narrative describing:

• Proposed system architecture mailto:shane.williams@socialcircleschools.org

• Design assumptions

• Device strategy

• Phasing/cutover approach

• Any deviations from minimum requirements

Proposed systems shall be non-proprietary or open architecture, or provide Owner unrestricted access upon turnover, including: programming files; access credentials/passwords; software access/licenses required for ownership; diagnostic and programming access; and any as-built documentation. Proposer must disclose any proprietary software, licensing, service restrictions, or sole-source maintenance requirements associated with the proposed system. Systems requiring exclusive long-term dependence on installing vendor are discouraged and may be scored accordingly. The proposed system shall provide a minimum 20% spare expansion capacity, network-capable diagnostics preferred, and survivability and redundancy features consistent with applicable codes. The Proposer shall provide accessible, local service support capability with an emergency response time commitment. NICET-certified (or equivalent) lead technician(s) preferred and an included minimum one-year parts and labor warranty. Proposal should list alternate pricing for 3-year and 5-year warranties. The proposed system shall include integration (where applicable) with current monitoring services, HVAC shutdown interfaces, door release interfaces, existing notification/PA systems, and other life safety control interfaces.

Contractor shall include the following throughout installation:

• Full system testing and commissioning

• Device-by-device verification

• Battery/load calculations

• Circuit testing documentation

• Acceptance testing with Fire Marshal

• Permit approval with Fire Marshal

• Deficiency correction prior to final acceptance

Upon completion of the project, Proposal shall include commissioning methodology, as-built drawings, device inventory, point-to-point documentation, programming backup files, O&M manuals, training for District personnel, final acceptance documentation, and warranty/service contact information. Independent third-party testing support may be required at Owner’s discretion. Failure to provide turnover deliverables may delay final payment.

The District’s evaluation period may last 2 weeks beyond the closing date of the posting. To be considered, all proposals shall include: lump sum project cost; detailed technical approach;

technical mapping of project; manufacturer/model list; basis-of-design narrative; phasing plan;

project schedule; warranty proposal; plans to obtain permits; references (minimum 3 K-12/public projects); proof of insurance; Non-Collusion and E-Verify affidavits; W-9; and other legal documents as required by law. All Proposers should have a physical operational office within 75 miles of Social Circle, GA. The District does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. Social Circle City Schools is an equal opportunity provider and employer.

Performance and Payment Bonds are required where applicable. Proposals may not be withdrawn for a period of 60 days after submission. Award shall be made to Proposer offering best value to the District. Project shall comply with O.C.G.A. Title 36 Chapter 91, National Fire Protection Association 72, and applicable state and local fire/life safety codes.

By submitting a response to this request, the contractor accepts the responsibility of reading, understanding and abiding by the additional General Terms and Conditions regarding Debarment and Suspension Verification. Institutions shall solicit offers from, award contracts to, and consent to subcontracts with responsible vendors and/or principals only. The serious nature of debarment and suspension requires that sanctions be imposed only in the public interest for the Government's protection and not for purposes of punishment. Institutions shall impose debarment or suspension to protect the Government's interest and only for the causes and in accordance with the procedures set forth in Federal Acquisition Regulation (FAR) 48 C.F.R.

Ch.1 Subpart 9.4.

By submitting a proposal, the contractor is testifying that they are not debarred, suspended or has any ineligible or voluntary exclusions with the U.S. Department of Agriculture or any other Federal or State agency. All responses will be verified. Contractor certifies that the Contractor and/or any of its subcontractors or principals have not been debarred, suspended, or declared ineligible by any agency of the State of Georgia or any agency of the Federal government or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch.1 Subpart 9.4. Vendor will immediately notify the District if Vendor is debarred or placed on the Consolidated List of Debarred, Suspended, and Ineligible Vendors by a federal entity.

Evaluation Rubric

Factor Percentage

Fully Complete Proposal with all Required Elements

Project Approach *Based on the project approach submitted in the RFP as well as technical capabilities and methodology.

Experience, Qualifications, and Stability *Based on information provided within the proposal and references.

Price 40