Attachment 0002 Sources Sought Notice_ADR Vehicular Kits 2026.docx

Sources Sought Notice

DESCRIPTION OF INTENT

This is a SOURCES SOUGHT NOTICE/MARKET RESEARCH SURVEY to request information for Government planning purposes only. The Army Contracting Command – Detroit Arsenal (ACC-DTA) is seeking to gain knowledge of interest, capabilities and qualifications of various members of the community, to include both small and large businesses, for production of the item identified below. Responses to this Sources Sought Notice/Market Research Survey will assist ACC-DTA in planning its acquisition strategy for potential future acquisition.

ESTIMATED QUANTITY

END ITEM

The Government is seeking qualified sources, both large and small businesses, with the capability to manufacture the following:

· Item: ADR Vehicular Equipment Kits

· Required for Integration into: M916A2, M916A1, M1062, M978, M872A4, M1102A4, M107, M104A1, M1075A1, M1076, M1076A1, M967A, M969A3, M977A4, M985A4, M1082, M1095, M989A1, M1088, M1078A1P2, M1084A1P2, and M1085A1P.

See Attachment 0001: ADR Equipment Vehicle Kits_5 year for specific NSNs.

The ADR Vehicular Equipment Kit is a standardized, pre-packaged set of safety and emergency response equipment legally required by the ADR (Agreement concerning the International Carriage of Dangerous Goods by Road) treaty for any vehicle transporting hazardous materials. Its primary purpose is to provide the driver with the essential tools to manage the initial phase of an accident or spill by ensuring their personal safety, warning other road users, and taking immediate preventative actions. A comprehensive kit typically includes Personal Protective Equipment (PPE) such as chemical-resistant gloves, eye protection, and a high-visibility vest; general safety items to secure the scene like wheel chocks and self-standing warning triangles; and spill control equipment, including a drain seal, absorbent materials, and a collection shovel. Crucially, the kit must also contain the "Instructions in Writing" that detail the specific hazards of the cargo and the appropriate emergency procedures. In essence, it is a legally mandated, self-contained toolkit designed to enable a driver to respond safely and effectively until professional emergency services arrive.

TECHNICAL DATA

PACKAGE

There is a Technical Data Package (TDP) associated with this procurement. It is distribution statement “D”, which limits access to Department of War (DoW) and U.S. DoW contractors, and is located under the Attachments/Links section of the associated SAM posting.

To view/obtain this TDP, the vendor must have a current DD 2345, Militarily Critical Technical Data Agreement, on file with the Defense Logistics Information Service.

If the vendor has a current certification, they are required to submit a TDP access request via SAM.gov:

1. Navigate to https://www.SAM.gov

2. Search for the sources sought title, Sources Sought: ADR Vehicular Equipment Kits Survey_2025

3. Click on the attachments

4. Request access to this document

5. Send your approved DD Form 2345 via e-mail to the following personnel:

Meika Cole, Lead Contract Specialist Email: meika.j.cole.civ@army.mil

Diana Jones, Contract Specialist Email: diana.jones47.civ@army.mil

If the vendor does not have a current certification, they must submit a DD Form 2345 to the United States/Canada Joint Certification Office, along with copies of all supporting documentation. DD Form 2345 and instructions can be found on the Joint Certification Program website at: http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP.aspx. Processing time is estimated at six (6) to ten (10) weeks after receipt. Upon receipt of certification, the vendor may request access to the TDP as described herein.

Upon completion of the purposes for which Government technical data has been provided, the offeror, and all subcontractors, vendors, and sub-vendors of the offeror, are required to destroy all documents, including all reproductions, duplications, or copies thereof as may have been further distributed. Destruction of this technical data shall be accomplished by shredding, pulping, burning, or melting any physical copies of the TDP and/or deletion or removal of downloaded TDP files from computer drives and electronic devices, and any copies of those files.

Source Controlled Parts List ADR Vehicular Equipment Kits TDP contains Source Controlled Parts. Please review Attachment 0003: Source Controlled Vendors Part List.

Vendors will need to provide proof that you are able to obtain the source-controlled parts from approved sources. Source controlled parts are provided in Attachment 0003 Source Controlled Parts List.

***If vendors choose to not go through the approved sources above, they must confirm that they will go through the process of becoming an approved source. To become an approved source, you would need to submit a SAR package. This link will allow you to go through the process to become one. https://tacom.army.mil/ombudsman/sap.

NOTE: All survey input is voluntary, and no compensation will be made for your firm’s participation. Since this is a Sources Sought Notice, and not a solicitation for receipt of proposals or quotations, the Government does not encourage questions concerning this market research. Furthermore, the Government is not obligated to issue a solicitation or award a contract as a result of this announcement.

INSTRUCTIONS FOR COMPLETING THE SURVEY

1. You may respond in total, or in part, to this survey. However, all responses must be received no later than 5:00PM EST 10 APR 2026

2. All completed surveys shall be sent via e-mail to:

Meika Cole Contract Specialist, ACC-DTA E-mail: meika.j.cole.civ@army.mil Subject Line: ADR Vehicular Equipment Kit Survey_2025

AND

Diana Jones Contract Specialist, ACC-DTA E-mail: diana.jones47.civ@army.mil Subject Line: ADR Vehicular Equipment Kits Survey_2025

3. Relevant sales media and product manuals may be included as attachments with your submission. Please clearly mark all proprietary information. The front page of your response package should state "PROPIETARY INFORMATION CONTAINED WITHIN" (all caps), if applicable. Also, please provide a release statement indicating that the proprietary information may be distributed to Army personnel involved with this survey.

CONFIDENTIAL INFORMATION & LABELING

The Government acknowledges its obligations under 18 USC §1905 to protect information qualifying as confidential. Pursuant to this statute, the Government is willing to accept any trade secret or confidential restrictions placed on qualifying data forwarded in response to the survey questions, and to protect it from unauthorized disclosure subject to the following:

1. Clearly and conspicuously mark qualifying data as trade secret or confidential with the restrictive legend “CONFIDENTIAL” (all caps), including any explanatory text, so that the Government is clearly notified of what data needs to be protected.

2. In marking such data, please take care to mark only those portions of the data or materials that are truly trade secret or confidential (overbreadth in marking inappropriate data as “CONFIDENTIAL” may diminish or eliminate the usefulness of your response). Use circling, underscoring, highlighting, or any other appropriate means to indicate those portions of a single page that need to be protected.

3. The Government is not obligated to protect unmarked data. Additionally, marked data that is already in the public domain or in the possession of the Government or third parties, or afterward placed into the public domain by the owner or another party through no fault of the Government will not be protected once in the public domain. Data in the Government’s possession will be protected in accordance with the Government’s data rights.

4. Confidential data transmitted electronically, whether by physical media or not, whether by the respondent or by the Government, shall contain any restrictive legend, with any explanatory text, on both the cover of the transmittal e-mail and at the beginning of the file itself. Where appropriate for portions only of an electronic file, use the restrictive legends “CONFIDENTIAL DATA BEGINS:” and “CONFIDENTIAL PORTION ENDS”.

5. In any reproductions of technical data or any portions thereof subject to asserted restrictions, the Government shall also reproduce the asserted restriction legend and any explanatory text.

6. The Government sometimes uses support contractors in evaluating responses. Consequently, responses that contain confidential information may receive only limited or no consideration since the respondent’s marking of data as “CONFIDENTIAL” will preclude disclosure of same outside the Government and therefore will preclude disclosure to support contractors assisting with the evaluation effort.

QUESTIONNAIRE / SURVEY

A) Vendor Profile. Please complete the yellow-highlighted fields below:

1.

COMPANY NAME:

MAILING ADDRESS:

CAGE CODE:

POC NAME / TITLE:

PHONE NUMBER:

E-MAIL ADDRESS:

WEBSITE:

2. Business type for NAICS 336390 - Other Motor Vehicle Parts Manufacturing

3. : (Please check all that apply.)

8(a)

Small Disadvantaged

HUBZone

Women-owned

Large Business

None of the Above. Please Explain: ________________

Service-disabled Veteran-owned

Small Business

*If claiming small business status, the information must be verifiable in SAM.gov

4. Please indicate if the NAICS code selected is appropriate, if not, please explain why.

5. Nonmanufacturer Rule. To qualify as a small business concern for set-aside or sole source supply contracts, a small business must meet at least one of the qualifications listed below. Please indicate which qualification, if any, applies to your firm:

Manufacture the product itself; or

Supply a product manufactured by another small business if it is a nonmanufacturer; or

Supply the product of any sized manufacturer if the Small Business Administration has granted a waiver to the nonmanufacturer rule.

6. A current DD 2345, Military Critical Technical Data Agreement, must be on file with the Defense Logistics Information Service (DLIS) to access and view the TDP associated with this procurement. Does your firm have a current DD 2345 on file with DLIS?

Yes

No

Approval Pending. Application submitted on: [MM/DD/YYYY]

B) Requirement-specific Information. Please complete the below:

A. Capability & Experience

1. Past Performance: Describe your company's experience manufacturing and/or assembling similar safety or vehicular equipment kits for U.S. Government agencies or commercial customers, especially for diverse platforms (e.g., various military vehicle types).

· Please provide the contract number(s), agency/customer name, and a point of contact (name, email, phone number) for each reference.

2. Manufacturing & Assembly Location: If awarded a contract, where would the primary manufacturing and final assembly of the kits take place?

· Please provide the city and state.

3. Commercial Availability: Are these specific ADR kits, or functionally similar ones, available as Commercial Off-The-Shelf (COTS) items?

· If yes, summarize their commercial availability and describe any key differences between the COTS version and a version that would be supplied to the U.S. Government.

4. Production Location: If your firm was awarded a contract, where would the primary manufacturing and final assembly take place (City, State)?

B. Technical & Quality Assurance

4. Critical Features: From a manufacturer's perspective, what are the most critical features or characteristics of an ADR kit that ensure its compliance, effectiveness, and durability in a military operational environment?

5. Manufacturing & Assembly Process: Describe your company’s in-house capabilities for assembling a project of this nature.

· Specify which, if any, parts of the process would be subcontracted and describe your plan for managing those subcontractors.

6. Sourcing Strategy: What is your process for sourcing the various components required for an ADR kit (e.g., fire extinguishers, PPE, warning triangles, etc.)?

· How do you ensure the quality, ADR compliance, and durability of all sourced components from your suppliers?

7. Quality Management: Describe your quality control processes. How will you ensure each kit is complete, correct, and meets all government specifications and ADR regulations?

· Please state if your firm is independently certified to a quality standard (e.g., ISO 9001:2015).

8. Innovation & Customization: Can you suggest any innovations, alternative materials (e.g., for the container/bag), or different approaches that could improve the kit's durability, portability, ease of use, or cost-effectiveness for military applications?

C. Sourcing & Subcontracting

9. Regulatory Compliance: The components within these kits must comply with current ADR and other European regulations (e.g., CE marking). Describe your process for tracking and certifying compliance with these evolving international standards.

10. Source Controlled Part Acquisition: The TDP for these kits specifies source-controlled components from various manufacturers as shown in Attachment 0002, Source Controlled Vendor Parts List, would you be willing to purchase these parts directly from the approved manufacturers or their authorized distributors?

11. Source Approval Request (SAR) Intent: If your firm does not intend to purchase the source-controlled components from the currently approved vendors, do you intend to become an approved source for these components by submitting a Source Approval Request (SAR) package to the Government?

12. Limitations on Subcontracting (For Small Businesses Only): If you are a small business, confirm your understanding of and ability to comply with FAR Clause 52.219-14, "Limitations on Subcontracting."

D. Pricing & Delivery

13. Production Capacity & Lead Time: The Government Estimates that the delivery following the award should not exceed 275 days. What is your anticipated lead time for delivery of the first unit after order placement? What are your minimum, normal, and maximum sustainable monthly production capacities thereafter?

14. Rough Order of Magnitude (ROM): While this is not a formal quote, please provide a Rough Order of Magnitude (ROM) price per kit for the part numbers listed.

15. Pricing Structure: Please describe your pricing structure. Are volume discounts or pricing tiers available based on order quantity?

16. Logistics & Shipping: Describe your capabilities and experience with packaging, handling, and shipping to various government locations, specifically including deliveries to Europe.

E. Additional Information

17. Market Differentiation: Who do you consider your main competitors for this type of product? What differentiates your company from them (e.g., quality, specific expertise in ADR regulations, supply chain management)?

18. Other Information: Is there any other pertinent information that your firm would like to provide to assist with our market research?