ADPM-0002_Request For Interest.doc

REQUEST FOR INTEREST No.

REQUEST FOR INTEREST CRITERIA

Electrical Infrastructure Upgrades Project

Los Alamos National Laboratory Procurement Specialist: Jolene Vigil

Due Date: June 26, 2012

Los Alamos National Laboratory intends to issue a Request for Proposal (RFP) for a design build subcontract to upgrade electrical distribution capability at Los Alamos National Laboratory (LANL) in mid calendar 2013. The RFP will be sent only to interested offerors meeting the initial requirements listed in this request. The scope of work details provided below are intended to give potential offerors additional information they may need to decide whether to respond to this solicitation.

To be deemed eligible to participate in this procurement and receive the RFP, a potential offeror must provide documentation that clearly demonstrates its ability to meet each element of the Request for Interest Criteria set forth below, or provide a detailed plan to meet these requirements. All information submitted must be organized in a manner that will allow reviewers to easily locate responses to questions and requirements. Information submitted must directly address the Request for Interest Criteria below or it may not be considered. Failure to clearly state how the Request for Interest Criteria are met, or failure to respond by the due date, may result in a potential offeror not receiving the RFP.

To support the evaluation process, provide the following information:

Potential Offeror Name:

Address:

Contact Name:

Phone Number:

Fax Number:

Email Address:

DUNS No.:

Potential Offeror/Teaming Partners/Lower-Tier Subcontractors:

While all aspects of subcontract performance may be accomplished by a single company, a potential offeror may elect to use teaming partner(s), including lower-tier subcontractor(s). A determination that a potential offeror is or is not eligible to participate will be based upon the experience and capabilities of all the potential offeror’s teaming partner(s), including lower-tier subcontractor(s).

A detailed description must be provided of how the potential offeror’s team will be comprised, including each company, teaming partner, and lower-tier subcontractor that would perform any portion of the on-site work, and demonstrate that the team will meet all of the specified Eligibility to Participate Criteria below.

Evaluation of the experience of the proposed offeror shall be limited to that of the Respondent, lower-tier subcontractors, and other teaming partners. The experience of parent companies, subsidiaries, or other corporate affiliates will not be considered unless those corporate entities are also a part of the respondent’s team and meet all applicable requirements of these Eligibility to Participate Criteria.

If the supporting information provided at the time a proposal is made does not support a “Yes” answer to any of the Eligibility to Participate Criteria questions below, the potential offeror’s proposal may be deemed unacceptable and excluded from further consideration.

The content of this request may be duplicated as necessary in order to submit responsive data for all teaming partner(s) and teaming subcontractor(s).

Data submitted for (Company Name):

This company is proposed as (check one):

Prime Subcontractor

Lower-tier Subcontractor

Teaming Partner

Is this company Large or Small under NAIC Code 237130 Size Standard $33.5M:

Large

Small

What dollar amount is this company’s Bonding Capacity?

Value:

The determination of whether a potential offeror is or is not eligible to participate will be based upon the capabilities of the company, team or other legal entity that is described in the submission.

Scope of Work Description Replace the existing Technical Area (TA)-3 substation with a larger, modern substation and components designed to provide increased distribution capacity, improved reliability, reduced maintenance, and greater operational flexibility. When completed, the electrical infrastructure upgrades will provide electrical power distribution sufficient to support current Laboratory operations and a portion of the projected electrical distribution demand. The upgraded electrical power distribution system will improve safety for electrical maintenance workers, configured for reliable operation (99.97% power availability). The design shall minimize the mean time to restore system operations, and will have sufficient capacity for normal operation and faulted conditions to protect distribution equipment and minimize outage duration.

The electrical upgrades must be accomplished with minimal disruption to existing electrical service serving mission-critical loads. To support programmatic electrical loads the electrical upgrades must be fully operational. The electrical system upgrades will be in full compliance with all applicable federal, state, and local regulatory requirements. Conventional IEEE industry standards for design and construction of 138 kV substations, including seismic, wind, ice, grounding and Arc-Flash protection, will be invoked. Additionally, IBC-2009 requirements for all non-138 Kv construction will be applied.

KEY PERFORMANCE PARAMETERS

1.

Upgrade electrical distribution capability to support missions and increase TA-3 Substation capacity to 112 MVA.

2.

Complete electrical upgrades with minimal disruption to existing electrical service supporting mission-critical loads.

3.

Complete electrical upgrades and be fully operational by TBD. to support assigned mission-critical programs.

4.

Improve safety for electrical maintenance workers.

Location of the Work:

Los Alamos National Laboratory Site, Los Alamos, New Mexico Subcontract Type:

Firm Fixed Price Agreement, Design Build Targeted Period of Performance:

Award: Late 2013 NAICS Code:

237130 “Power and Communication Line and Related Structures Construction” Labor Standard Determination:

Davis Bacon Classified work is included:

No ROM Ceiling Estimate:

Approximately $15 Million

ELIGIBILITY TO PARTICIPATE CRITERIA:

Answer the following questions in the affirmative only if the potential offeror can demonstrate successful performance within the past five years. The potential offeror, its teaming partners, including lower-tier subcontractors, as appropriate, must be able to answer "yes" and provide adequate support for each of criterion listed below to be considered eligible to receive the RFP issued as a result of this Request.

If the potential offeror and its teaming partners base any of their qualifications on “equivalent” non-DOE experience, supporting documentation shall clearly crosswalk that experience to the specific DOE guidance or requirements contained in the documents cited in the criterion below.

1. Does the Respondent have an Environment, Safety & Health Plan that complies with 10 CFR 851 Worker Safety & Health Program?

No Yes

2. Does the Respondent have a compliant Quality Assurance Program that meets DOE Order 414.1D?

If not, does respondent plan to develop and implement a compliant QA Program prior to subcontract award?

3. Do the Respondent and Lower-tier Subcontractors have an Experience Modification Rate of 1.0 or less; Total Recordable Injury/Illness Case Rate of 3.2 or less; and DART Case Rate of 1.4 or less? Refer to Appendix F3-1.

By Respondent’s Firm

By Lower-tier Subcontractors No

4. Has the Respondent completed three installations of new 100 MVA (or greater)115 kV Substations including 13.8 Kv switchgear installation in the last 5 years? Respondent to provide documentation showing project name, location, initial contract cost, final contract cost, and contact information for the owner.

No Yes

5. Do the Respondent and Lower-tier Subcontractors have demonstrated construction experience at either DOE and/or NNSA sites, Department of Defense (DOD) sites, commercial utility, or other governmental sites with a minimum of 5 years for the Respondent and 3 years for the lower-tier subcontractors?

By Respondent’s FirmNo

By Lower-tier Subcontractors No

Have the Firm and the Subcontractor worked together previously?

6. Do the Respondent and/or Lower-tier Subcontractors have demonstrated experience with the International Building Code (IBC)?

No Yes

Documentation of Direct Relevant Experience:

Provide a reference list of example contracts/projects that demonstrate the directly relevant contract/project experience to support each of the foregoing Prequalification Criteria. Example contracts/projects should be detailed as to both the technical scope of the contract/project and the potential offeror’s participation therein. In the case of a teaming arrangement, or where lower-tier subcontractors would play a significant role in the performance of this subcontract, a separate list must be submitted for each entity, as applicable, to document such experience. Each reference will include an explanation of relevance and a crosswalk to the specific Eligibility to Participate being addressed by that contract/project.

Include the following information on each contract/project, as a minimum:

· Entity seeking approval to participate:

· Expected Role in this Subcontract:

· Client Name, Address, Contact and Telephone Number:

· Work Description:

· Initial Contract Value:

· Final Contract Value

· Location:

· Commencement/Completion Dates:

ELIGIBILITY TO PARTICIPATE SUBMITTAL

Note: All information submitted in response to this Request must be submitted by the potential offeror.

The potential offeror’s Prequalification documentation submittal is to be submitted (both electronically and on one CD-ROM) to the Procurement Representative not later than 3:00 p.m. Mountain Time, June 26, 2012. The CD-ROMs shall be in searchable electronic format. The CD-ROM may be sent via U.S. Postal Service or other delivery service (e.g., Fed-Ex, UPS, DHL, etc.), but must be received by the due date to be considered.

Submittals sent via U.S. Postal Service should be addressed as follows:

Los Alamos National Security LLC

P.O. Box 1663, Mail Stop M984

Los Alamos, New Mexico 87545

Attention: Jolene Vigil Request For Interest No. ADPM-002 Submittals sent via other delivery services or those to be hand carried should be addressed as follows:

Los Alamos National Security LLC

Pajarito Complex, 3400 Arizona Avenue, Suite 141

Los Alamos, New Mexico 87544

Attention: Jolene Vigil

Request For Interest No. ADPM-002 Questions may be addressed to the responsible Procurement Representative at:

Jolene Vigil

E-mail: jolene@lanl.gov Telephone: (505) 667-1076 Facsimile: (505) 665-8703

Attachment F3-1 Safety Performance Eligibility Requirements

LANS policy requires that all work performed at LANL must be conducted in a manner that protects workers, the public, and the environment. The objective of this policy is to establish a consistent, site-wide approach to worker protection by incorporating safety and health into daily activities. To support the effective implementation of this policy, firms should have a demonstrated safety performance equal to or lower than the following standards:

Statistical Standards

Allowable

Average:

1.00

Total Recordable Injury/Illness Case Rate

(from Company OSHA 300 log) Rate =

Total Recordable Injuries/Illnesses x 200,000 Total Employee Hours Worked

Maximum

Allowable

Average:

3.2

DART Case Rate

(Days Away From Work, Restriction, or Job Transfer) (from Company OSHA 300 log) Rate =

Total Days Away/Restricted/Transferred Work Day Cases x 200,000 Total Employee Hours Worked

Maximum

Allowable

Average:

1.4

· firms will be required to submit a properly executed Environment, Safety, and Health Worksheet (Attachment F3-2) along with a letter from their Worker’s Compensation Insurance Carrier certifying their Experience Modification Rate (EMR) performance. If any of the maximum allowable averages shown above is exceeded, the firm must provide information that clearly explains the excessive rate and demonstrates that the anomaly causing that excess was not easily preventable using sound safety practices.

· If a firm is a joint venture, association, consortia, or partnership that has fewer than three years of demonstrated safety and/or environmental performance, each entity comprising the joint venture, association, consortia, or partnership will be required tosubmit a properly executed Environment, Safety, and Health Worksheet (Attachment F3-2), along with a letter from their Worker’s Compensation Insurance Carrier certifying its Experience Modification Rate (EMR) performance.

· Any response received from a firm which does not provide the ES&H Worksheet(s), which exceeds any of the stated maximum allowable averages without an acceptable rationale, or which has fewer than three years of demonstrated safety and/or environmental performance, may, at LANS’ sole discretion, be considered unacceptable.

If selected to receive an RFP for this work:

· If a firm intends to use lower-tier subcontractors to perform elements of the EIUP Scope of Work, those lower-tier subcontractors must also meet the maximum allowable averages specified above. The firm to whom an subcontract is awarded (i.e., Subcontractor) shall be responsible for ensuring that all of its lower-tier subcontractors meet the maximum allowable average safety performance eligibility requirements. When requested, the Subcontractor must demonstrate to LANS’ satisfaction that its lower-tier subcontractors meet the maximum allowable average safety performance eligibility requirements. If any prospective lower-tier subcontractor does not meet one or more of the maximum allowable average safety performance eligibility requirements, the use of that lower-tier subcontractor must be evaluated and approved by both the Subcontractor and LANS before it can perform any work on the subcontract.

Attachment F3-2

ENVIRONMENT, SAFETY AND HEALTH WORKSHEET

Subcontractor Name:

Worksheet completed by:

Date:

LANS Proposed Subcontract/Prequalification Number: xxxx 1.

Experience Modification Rate (EMR)

List your firm’s Interstate EMR for the past three (3) years and total hours worked.

3-year average:

If the state where the jobsite is located has an EMR rating system, provide the state EMR for the past three (3) years and the total hours worked.

3-year average:

2.

Total Recordable Case (TRC) and Days Away/Restricted/Transferred Case (DART) Rates

List the cumulative injury statistics rates for the past three (3) years using the BLS formula to determine recordability.

3-year average TRC: DART:

Attach copies of the OSHA Annual Summary Logs (OSHA’s Form 300A) for the three most recent years and a current year OSHA 300 Log for the months during the period since the last annual report.

Any OSHA fine(s) over the past three (3) years?

If yes, provide a written explanation on an attachment to this form.

3.

Fatalities

Any fatalities within the last three (3) years? If Yes, list total number of fatalities: , and provide a written explanation for each fatality on an attachment to this form.

4.

Bureau of Alcohol, Tobacco, and Firearms violations

Any Bureau of Alcohol, Tobacco, and Firearms violations within the last three (3) years? If Yes, list the number: , and type of violations: .

5.

For companies exempt from record keeping requirements per 29 CFR 1904.1 (ten or fewer employees), complete items 1 and 3 above and summarize the cause of the injuries/illnesses for the past three (3) years, including the current year, on a separate attachment to this form. Additionally, include corrective actions taken to prevent re-occurrence.

6.

Check your type of work for the most recent 3 year period:

Non-Residential Building, include dates:

Heavy (Non-Highway) Construction, include dates:

Mechanical, include dates:

Electrical, include dates:

Other (State type and date):

7.

List key Safety and Health personnel planned for this project. Please list name, expected position and safety performance on last three projects (Total Recordable Case and Days Away Restricted Transferred (DART) rates). Provide a resume if required by the Request For Proposal.

name position project

TRC

DART

9.

Environmental Record

Has your firm been subject to any environmental enforcement proceedings before a federal or state agency within the last five (5) years? If Yes, for each proceeding: provide the name of the agency, the nature of the proceeding, the charge(s), and the result on an attachment to this form.

Has your firm violated or exceeded any federal or state environmental standard, requirement, regulation or statute within the last three (3) years? If Yes, for each violation give a brief description of the nature of the violation on an attachment to this form.

NOTE: This form is for evaluation purposes only and will not be a part of a Subcontract.

Request For Interest No.: ADPM-0002

Title: Electrical Infrastructure Upgrades - LANL

Dated: 5/4/2012