ADOC Flooring Material terms and conditions.pdf

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Bid Submission Instructions:

Beginning on the Alabama buys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Note: Suppliers may enter “NA” in the Supplier Part Number section of the item grid.

Liability

Materials, Supplies, or Equipment:

All materials, supplies, or equipment delivered shall be new, unused, and suitable for the intended purpose.

Quantity:

The exact quantity of purchases for each item listed is not known. Any quantity shown reflects estimated usage only. The Division of Purchasing does not guarantee that the state will buy any amount. Orders will be placed by the agency as needed and will give complete shipping instructions.

Deliveries:

No deliveries are accepted on weekends or State holidays. Deliveries arriving at inappropriate times, as determined by the Warden of the facility, are subject to be delayed and may be refused at the Warden’s discretion. Re-delivery at an appropriate time will be at Supplier’s expense. Upon arrival at the ADOC facility, Supplier is responsible for unloading product from the delivery vehicle, ADOC is responsible for moving the product once it has been unloaded.

Rejected Products:

The cost of return freight and any storage cost of rejected product or other expenses incurred by

Alabama Department of Corrections due to failure to conform to specification or to the quality of products/supplies received shall be charged to the supplier making such shipments.

Default:

When a supplier defaults on a contract/direct order, the State can procure goods or services from other sources and hold the supplier responsible for any excess in price/handling. The supplier may be barred from bidding for an indeterminate period.

Requested information:

Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Security Requirements:

All persons entering a correctional facility are subject to a search of their person and/or personal items.

Search may be frisking, searches by metal detectors or searches by narcotics detection canines. No person who appears to be under the influence of drugs or alcohol or who is otherwise impaired will be allowed entry into a correctional facility. ADOC reserves the right to deny entrance to or remove from any facility anyone who is suspected of breach of security for failure to follow published rules, regulations, or procedures.