Adobe Acrobat - PORFP.pdf

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Section 1 –General Information

PORFP Number & Title:

(ADPICS

Requisition and/or PO Number)

BPM040478 – Adobe Acrobat Pro

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this

PORFP:

(Select one category from drop down list)

☐ FA I - COTS Software ☐ FA II - Installation and Training Services ☒ FA III - Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

Adobe

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/SBR- Registration.aspx

PORFP Issue Date:

mm/dd/yyyy

12/11/2023 BID DUE DATE AND

TIME:

01/03/2023 @ 5pm Eastern Time

(ET)

Place of Performance:

Department of Housing and Community Development (DHCD) 7800 Harkins Road https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Lanham, MD 20607 Special Instructions:

Limited to Master Contractors Only Master Contractors that are awarded a contract under the Commercial Off-the- Shelf Software (COTS), Master Contract BPO # 060B2490021 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

Bid Submission Instructions Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State’s eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB).

Questions Due (Closing) Date and Time:

12/20/2023 @ 5:00 PM Eastern Time (ET)

Questions must be submitted in writing with the subject line “Question(s) for PORFP # BPM040478 – Adobe Acrobat Pro” and must be submitted in writing via e-mail to the Procurement Officer, Amanda Sadler, no later than the date and time specified above.

Please allow proposals and/or bids provided in response to this PORFP to be valid for at least 90 days after the bid due date above.

The Master Contractor must be an authorized reseller for Manufacturer. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor

The Master Contractor must provide a Mercury Affidavit as applicable. The Mercury Affidavit can be found at:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Email to: termia.jones@maryland.gov Mail to: Department of Housing and Community Development (DHCD) Information Technology Attn: Termia Jones 7800 Harkins Road Lanham, MD 20706

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name:

Department of Housing and Community Development (DHCD) / Procurement

Agency POC Name:

Amanda Sadler Agency POC Phone Number:

301.429.7780 https://doit.maryland.gov/contracts/Pages/COTS2012Home.aspx https://doit.maryland.gov/contracts/Pages/COTS2012Home.aspx https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:termia.jones@maryland.gov mailto:termia.jones@maryland.gov

Agency POC Email Address:

Amanda.sadler@maryland.gov Agency POC Fax: N/A

Agency POC Mailing Address:

Department of Housing and Community Development (DHCD) Procurement Attn: Jullian Johns

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Termia Jones / Robert Dean Agency On-site Phone Number:

301.429.7677 / 301.429.7552

Agency On-site Email Address:

Termia.jones@maryland.gov / Robert.dean@maryland.gov

Agency On-site Fax: N/A

Agency On-site Address:

Department of Housing and Community Development (DHCD) Information Technology Attn: Termia Jones / Robert Dean

Section 4 – Scope of Work

FA I – COTS Software

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Version # Release # Quantity of

Licenses Due Date mm/dd/yyyy mailto:Termia.jones@maryland.gov mailto:Termia.jones@maryland.gov mailto:Robert.dean@maryland.gov mailto:Robert.dean@maryland.gov

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services Deliverables Start Date mm/dd/yyyy

End Date mm/dd/yyyy

FA III – Manufacture’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements Deliverables Start Date mm/dd/yyyy End Date mm/dd/yyyy

1. Adobe Acrobat Pro for enterprise, Subscription Renewal, Monthly, EXISTING $73.44

$14,688.00 ACROBAT PRO

DC CUSTOMERS ONLY, 1

User, Large Government Agencies - Level 8 5000- 9999 (VIP Enroll. ID Required) 12 Month Term Adobe Inc.

65271303BC08A12

Mfg: Adobe Mfg Part No: 2R1-3275-L8-

03BC08A12

QTY: 200

02/15/2024 02/14/2025

2. Adobe Creative Cloud for enterprise All Apps, Subscription Renewal, Monthly, 1 User, $784.71 $784.71 Large Government Agencies - Level 8 5000- 9999 (VIP # Req.) 12 Month Term Adobe Inc.

65291079BC08C12

Mfg: Adobe Mfg Part No: 2R1-3281-

L8-079BC08C12

QTY: 1

02/15/2024 02/14/2025

Section 5 – Evaluation Criteria – Technical Proposal

1. (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

2.

3. 1. Responsible and Responsive Bidder whose bid meets the requirements.

4. 2. Most Favorable Price

Basis for Award Recommendation

5. Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

6.

7.

8.

9.

10.