Final_JOFOC_for_ePORTS_Redacted.pdf

LIMITED SOURCES JUSTIFICATION (LSJ)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

Version Control Date: October 7, 2015

September 12, 2019

MEMORANDUM TO: Sibel Goldfeiz, Contracting Officer, ADM/AMD/OBA FROM: Woody Machalek, Contracting Officer Representative, ADM/DFS/MGSDB

SUBJECT: JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(JOFOC) (Open Market)

REFERENCE: e-Print Order Reporting Tracking System (ePORTS)

“Source Selection Information – see FAR 2.101 and 3.104”

1. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives. The purpose of this procurement is to renew licensing, hosting, and maintenance services for the e-Print Order Reporting Tracking System (“ePORTS”) software that is used by the Office of Administration’s (ADM) Multimedia, Graphics, Storage and Distribution Branch: Licensing ePORTS Base Product; External Hosting; and Maintenance Services by sole sourcing to Innovate Software Solutions, LLC.

b. Project background. NRC procured a proprietary e-Print Order Reporting Tracking System (“ePORTS”) solution in 2018 under an existing purchase order 31310018P0010. ePORTS is a Commercial Off-The-Shelf (COTS) internet application designed to assist government print departments to manage Government Printing Office (GPO) print requests. Functions include: logging user print requests, tracking such print requests and creating all GPO required forms for all GPO requests. ADM uses ePORTS to generate and submit a robust list of order types provided by GPO to both GP and its certified commercial printing contractors to fulfill NRC’s daily support of the NRC’s Commission, the Executive Director Office, program offices, the Regions and the Technical Training Center (TTC). ePORTS also generates comprehensive reports detailing cost information while enabling ADM to track agency usage and billing reconciliation.

The ePORTS application and database resides in a FISMA/FedRAMP compliant environment hosted externally from the NRC. Use of ePORTS requires NRC to renew the licensing, as well as hosting and related maintenance charges, on an annual basis.

c. Name and address of the proposed contractor.

Michael Hale Innovative Software Solutions, LLC.

7120 Noland Road Falls Church., Virginia 22042

(703) 405-0329 mkdhale@hotmail.com

2. Description of the supplies or services required to meet the agency’s needs.

a. Project title. ePORTS Base Product licensing, external hosting and maintenance service renewal

b. Project description. The purpose of this acquisition is to renew the software license for ePORTS Base Product, as well as related external hosting and maintenance services.

c. Acquisition Information.:

Requirement type.

Information Technology (IT) or Electronic and Information Technology (EIT)

Type of action.

Follow-on 31310018P0010

Proposed contract/order type. Check all that apply:

Firm-fixed-price

Statement of Work Type Check the appropriate box:

Completion

Requisition number. ADM-19-0151

Total estimated dollar value and performance/delivery period.

The total estimated dollar value of this acquisition is a period of 5 years.

The period of performance is September 30, 2019 – September 29, 2024.

Period of Performance Cost Base Period 09/30/2019 – 09/29/2020 Option Period 1 09//30/2020-09/29/2021 Option Period 2 09/30/2021-09/29/2022 Option Period 3 09/30/2022-09/29/2023 Option Period 4 09/30/2023 – 09/29/2024

TOTAL

3. Identification of the justification rationale.

This acquisition is conducted under FAR 13.106-1(b). Check this block for acquisitions not exceeding the Simplified Acquisition Threshold (SAT).

4. Description of the proposed contractor(s) unique qualifications to provide the required supply or service.

The COR conducted market research to identify sources that can satisfy the NRC’s requirement to generate print order forms to submit to GPO and GPO certified commercial printing contractors. Phone calls were made to various other Federal Agencies about their method of placing electronic orders with GPO. One agency used their internal OCIO office to create s system unique to their needs. It was determined the cost of develop and implement of this custom software for NRC does not cost effective or timely. A second Federal agency informed the COR that they also use ePORTS. Web searches were conducted with GSA Advantage and GSA eLibrary which did not provide any answers.

Innovative Software Solutions, LLC (ISS) ePORTS Base Product software is currently the only software available to the NRC that meets all the requirements. The ePORTS web-based software gives subscribed users access to GPO and GPO approved contractors. With ePORTS the NRC can request printing of books, pamphlets, brochures, business cards or any other product that GPO offers from outside vendors contracted by GPO. The market research performed indicated that only Innovative Software Solutions can satisfy NRC's requirement through the company's proprietary software ePORTS.

5. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The Independent Government cost estimate for this requirement is under the FAR advertising threshold, no posting of any kind is required.

6. Description of the efforts made by the Contracting Officer (CO) to determine that the cost/price of the contract/order is fair and reasonable consistent with FAR 8.404(d) or 15.406-2.

The contracting officer will perform a price analysis and only award if the price is deemed to be fair and reasonable. The Contracting Officer will utilize historical cost data and price competition to assist them in making that determination.

7. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

See item 5 above.

8. Other factors supporting the justification, if any. None

9. List sources, if any, that have expressed an interest in the acquisition. ISS Michael Hale Innovative Software Solutions, LLC Falls Church, Virginia 22042 (703)405-0329 mjdale@hotmail.com

10. If applicable, describe the actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

a. The COR will consider whether there are future plans to acquire the same type of renewal services. If subsequent acquisitions are anticipated, the COR will perform market research to determine if there are any other sources that can satisfy the requirements and, if there are other sources, the COR will request that the requirement be competed to the extent possible. `

b. AMD will closely scrutinize future requests for renewal of ePORTS Base Product software licensing, as well as related external hosting and maintenance services and will ensure that any restrictions to the competition are adequately supported and documented.

11. Certifications

By signing below, the COR certifies that the justification is accurate and complete to the best of his or her knowledge and belief.

Contracting Officer Representative

Woody Machalek Date

This is to certify that the justification for the proposed acquisition has been reviewed and that, to the best of my knowledge and belief, the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Contract Specialist Contracting Officer

Pallavi Cherukuri Sibel Goldfeiz