Temps PA - ADF-11-Q-HQ-00004 1 24 11 5pm.pdf

SOLICITATION NUMBER: ADF-11-Q-HQ-00004

ISSUANCE DATE: January 24, 2011

CLOSING DATE: February 2, 2011

SUBJECT: Combined Synopsis/Solicitation for Personal Service Contractors (PSC) for four Program Analyst positions for the US African Development Foundation Headquarters Office

Ladies/Gentlemen:

The United States African Development Foundation (USADF) is seeking applications from up to 4 qualified applicants to provide services as Program Analysts under a personal services contract, as described in the attached solicitation. Applicants must be U.S. citizens or legally able to work in the

U.S.

Submittals shall be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

Resume with a hand signed signature on the last page of the resume. Resume should include 3 references; and

A completed self-evaluation addressing the three (3) work tasks in the format prescribed on page 7 of this solicitation.

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the “Applying” section. Please carefully review the complete job announcement and the “Applying” section instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. Incomplete or unsigned applications shall not be considered.

Applicants should retain copies of all documentation submitted in response to the solicitation. Any questions on this solicitation, on or before January 26, 2010, shall be directed to Cynthia Blackmon, via email to cblackmon@usadf.gov.

Completed applications shall be emailed to cblackmon@usadf.gov on or before 2:00 PM on the closing date established in the solicitation.

Combined Synopsis/Solicitation for U.S. Personal Service Contractor (PSC) Temporary Program Analyst

1 SOLICITATION NO.: ADF-11-Q-HA-00004

2 ISSUANCE DATE: January, 2011

3 CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: February 2, 2011

4 POSITION TITLE: Program Analyst (Temporary)

5 MARKET VALUE: GS - 9 equivalent (The salary range for this position is $3,895 - $4,460 per month, plus selected benefits and taxes.) The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6 PERIOD OF PERFORMANCE: Four to six months (4 month base period, 1 two month option period)

7 PLACE OF PERFORMANCE: USADF Headquarters, Washington, DC

8 POSITION DESCRIPTION

INTRODUCTION

The United States African Development Foundation (USADF) is an independent Federal agency established to support African-designed and African-driven solutions that address grassroots economic and social problems. USADF provides grants of up to $250,000 directly to under-served and marginalized community groups and enterprises. The grants help organizations create tangible benefits such as increasing or sustaining the number of jobs in a community, improving income levels, and addressing social development needs. USADF is a public corporation with a seven member Board of Directors who are nominated by the President and confirmed by the United States Senate.

The following seven key principles serve as guidelines for all USADF management planning, budgeting, and evaluation activities. These priorities help ensure USADF stays true to ITS MISSION.

(1) Model HIGH EFFECTIVENESS AND LOW OVERHEAD operations.

(2) Focus program activities on MARGINALIZED COMMUNITIES in Africa.

(3) Invest in African ideas through PARTICIPATORY DEVELOPMENT.

(4) Ensure projects produce long term SOCIAL AND ECONOMIC RESULTS.

(5) Promote AFRICAN LED AND MANAGED field project support.

(6) Achieve the highest levels of OPENNESS AND TRANSPARENCY.

(7) Support and develop an equal opportunity, RESULTS DRIVEN STAFF that rewards hard work, dedication to the mission, and personal success.

OBJECTIVE

USADF seeks to hire up to 4 individuals as Personal Service Contractors (PSC) for the position of temporary Program Analyst for the Field Operations Division.

BACKGROUND

I. INTRODUCTION

This position has been designated as a Personal Services Contractor (PSC), located in the Field

Operations Division, for the duration of four months, with an option period of two additional months. The

Division is responsible for overseeing and coordinating all aspects of USADF's program overseas. The

Division is made up Regional Program Directors (RPDs) and Program Analysts (PAs) based at USADF's headquarters, as well as Country Program Coordinators (CPCs) and partner organizations located in Africa.

The Division is responsible for managing all USADF overseas programs. This includes developing and implementing country strategies; finalizing grant proposals and submitting them for compliance review;

overseeing the implementation of grant projects by reviewing disbursement requests and budget actions, reading reports and conducting site visits; collaborating with field staff to identify and solve implementation challenges; ensuring proper follow-up and remediation of all issues raised by grant audits; managing overseas staff and cooperative agreement partners; devising program and administrative budgets and overseeing their use by overseas units; ensuring the provision of strategic partnership (matching) funds by host country governments; and monitoring the use of grant or administrative funds for potential waste, fraud, and abuse.

II. DUTIES

The incumbent serves as a Program Analyst on the Regional Field Team in the office of field operations. Under the direction of the RPD, the Program Analyst will specifically perform the following duties in the following four critical elements:

Project Development

Assists the RPD with the preparation of project proposals for compliance review, including:

ensuring that all required documents have been received drafting Ambassadorial Notification letters drafting monitoring and evaluation plans suggesting ways the project proposal or design could be improved to increase the project’s likelihood of success or level of impact on marginalized groups analyzing financial projections to ensure the viability of the project proposal and determine appropriate performance indicators and targets revising all grant documents as needed ensuring that the submission of grant applications meets quarterly funding targets

Project Implementation

• Reviews requests for disbursements, amendments, and budget shifts (along with supporting documentation) for accuracy, adherence to ADF policy, and consistency with the project’s goals and work plan

• Works with field staff to ensure that grantees have adequate training in ADF requirements and processes

• Collaborates with the regional team and the field staffs to overcome project implementation challenges

• Provides information for external communications, including press releases and website updates

Portfolio Monitoring

• Tracks, processes, and files grantee quarterly reports (QRs) and follows up with partner staff to ensure that each grantee is in compliance with QR policy

• Reviews QRs, provides feedback to field staff on the quality of the QR, and makes suggestions on how the field staff and grantee can improve project performance

• Coordinates the collection and analysis of project performance data for the semiannual portfolio review

• Works with the auditor and field staff to ensure that all issues raised in grantee and field office audits are successfully remediated and proper documentation is submitted, processed, and filed

• Accounts for the results of a grant and all funds disbursed and expensed under that grant agreement as part of the grant close-out process

• Prepares and maintains spreadsheets as requested to track, analyze and organize a variety of information

Field Office Administration

• Reviews monthly financial reports from field offices, tracks expenditures, and identifies spending patterns

• Assists the RPD with activities for recruitment and mobilization of field offices, including advertising positions, assessing candidates, and equipping offices

• Reviews and tracks monthly invoices from contractors to ensure proper invoicing and correct recording and use of leave time

III. Supervisory Relationship and Controls - The Program Assistant reports to the assigned

RPD. Regular work assignments flow out of the RPDs' field and headquarters activities.

IV. Guidelines - USADF’s policy manual will guide and regulate daily work activities. The incumbent must discuss with the supervisor prior to adapting and/or interpreting guidelines for application to the issues and problems that each case or assignment presents.

V. Complexity - The work involves many varied and complex duties and responsibilities as they to project development, implementation and monitoring. The RPD assigns the priority of tasks to ensure that the incumbent completes the work in the prescribed deadline.

VI. Scope and Impact - The purpose of the work is to provide administrative and technical assistance to Regional Field Team in the review, implementation, and monitoring of grant projects throughout the assigned region.

VII. Personal Contacts and Purpose Contacts - Personal contacts are with USADF staff and contractors, grantees, partner organizations, members of development organizations and the general public.

The purpose of contacts is to obtain, clarify and provide or exchange information.

VIII. Physical Demands - The work is sedentary and does not pose undue physical demands.

IX. Work Environment - The work is performed in an office setting.

1. START DATE: Immediately

2. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Employer's FICA Contribution Contribution toward Health Insurance Annual & Sick Leave

FEDERAL TAXES: PSCs are required to pay Federal Income Taxes, FICA, Medicare, and all other taxes as required by law. Travel, if authorized, will be paid in accordance the Joint Travel

Regulations. International travel will not be required.

11. POINT OF CONTACT: Cynthia Blackmon – cblackmon@usadf.gov – 202-233-8861

12. EVALUATION FACTORS - (The following will determine the basic eligibility for the position.

Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

a. Required Knowledge, Skills and Abilities

• Bachelor’s Degree in international development, governmental or political science, international affairs, business (or related field), economics, accounting, or finance

• Work experience (including internships) or coursework that involved analyzing financial projections, financial statements, or other business data

• Ability to communicate effectively orally and in writing

• High proficiency with Microsoft Excel, including the ability to use spreadsheets to analyze information and draw conclusions

• b. Highly Desired Knowledge, Skills and Abilities

• Field experience working with grassroots groups in Africa

• Work experience (including internships) with a U.S. Government or private voluntary organization (PVO) in economic development

• 13. SELECTION FACTORS – Applicants will be selected based on their performance in the following areas:

Resume for evaluation of your relevant education and experience. The resume must be signed by hand, scanned, and attached to the email application. It should include the names and contact information for three references.

Self-evaluation in the format described below

Interview – applicants who are competitively ranked based on their submitted resume and self-evaluation may be asked to interview

14. SELF-EVALUATION Please complete the information on a separate page and attach a signed copy of your resume.

For each of the following work tasks associated with this temporary contract for services please rate yourself. Rating Categories (numeric):

1= I have no experience in performing this work. 2= I have limited experience in performing this work. I would require additional guidance, instruction, or experience to perform it at a proficient level. 3= I have experience in performing this work in routine and predictable situations with minimal supervision and guidance.

4= I have experience in performing this work in a wide range of situations. I have assisted others in carrying out this work. I seek guidance in carrying out this work only in unusually complex situations.

5= I am considered an expert in performing this work. I advise and instruct others in carrying out this out on a regular basis. I am usually consulted by my colleagues to carry out this work in unusually complex situations.

ADF‐11‐Q‐HQ‐00004

Temporary Program Analyst Work Tasks Please rate yourself (1-5) on the tasks listed below:

15. BASIS OF RATING - Applicants who clearly meet the Education/Experience Requirements will be further evaluated based on a review of the submitted resume and the self-evaluation. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Only competitively ranked candidates will be invited to interview.

16. APPLICANT RATING SYSTEM - The Applicant Rating System is as follows:

Resume – 25 points Work task scoring – 25 points Interview – 50 points Total Possible - 100

Points

Satisfactory Professional References Check - Pass/Fail (no points assigned)

17. APPLYING – Applications must be received by the closing date and time at the address specified in the cover page. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.

• Resume with a hand signed signature on the last page of the resume. Resume should include the names and contact information for 3 references; and

• The self-evaluation, addressing the three (3) work tasks, in the format prescribed on page 7 of this solicitation.

Work Task Rating

Project Development 1. Creating monitoring and evaluation plans for international development projects 2. Editing and revising professional documents 3. Analyzing business or project proposals and suggesting areas for improvement 4. Analyzing quantitative business data to assess the viability of a business or project proposal

Field Office Administration 1. Reviewing and tracking expenditures against budgets to identify spending patterns 2. Problem solving in an international development, economic development, or business administration context 3. Communicating effectively across cultures in a professional setting

Portfolio Monitoring 1. Reading and analyzing reports 2. Managing audit response 3. Using

Microsoft Excel to track and analyze quantitative data

Clause # Title Date 52.217-5 Evaluation of Option July 1990

52.204‐7 Central Contractor Registration Apr 2008

The Respondent assumes full responsibility for ensuring that their responses are received at the place as delineated herein and by the date and time identified above. The Respondent assumes full responsibility for ensuring electronic submissions are formatted in accordance with USADF Security Requirements. THE

FOLLOWING FILE EXTENSIONS ARE NOT ALLOWABLE AND APPLICATION MATERIAL/DATA

SUBMITTED WITH THESE EXTENSIONS CANNOT BE CONSIDERED: BAT; CMD; EXE; PIF; RAR;

SCR; VBS; HTA; CPL; AND ZIP FILES.

Microsoft Office compatible documents and Adobe PDF are acceptable. If the Respondent determines other formats are necessary, it is the respondent’s responsibility to verify with USADF that the format is acceptable. Submitted materials with unacceptable or unreadable formats may be found non-responsive.

18. OTHER INFORMATION

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POTICIAL AFFLIATION,

NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFLIATION

WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTORS.

Personal Services Contractors are not eligible to participate in the Federal Employees Health

Programs.

19. The contract will be awarded in accordance with the Federal Acquisition Regulations (FAR), Part 13, “Simplified Acquisition Procedures.” The following clauses are applicable:

52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Items).

(JAN 2011)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246).

(iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(iv) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

(v) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(vi) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(vii) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(2) Listed below are additional clauses that apply:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(ii) 52.232-1, Payments (Apr 1984).

(iii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iv) 52.232-11, Extras (Apr 1984).

(v) 52.232-25, Prompt Payment (Oct 2008).

(vi) 52.233-1, Disputes (July 2002).

(vii) 52.244-6, Subcontracts for Commercial Items (Jan 2011).

(viii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.)

(ii) 52.222-20, Walsh-Healey Public Contracts Act (Oct 2010) (41 U.S.C. 35-45) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iii) 52.222-35,Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) (applies to contracts of

$100,000 or more).

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(v) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) (applies to contracts of $100,000 or more).

(vi) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the

United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S.

Virgin Islands, Johnston Island, Wake Island, or the outer continental shelf lands.)

(vii) 52.223-5, Pollution Prevention and Right-to-Know Information (Aug 2003) (E.O. 13148) (Applies to services performed on Federal facilities).

(viii) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR®

Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance.)

(ix) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition—

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

(x) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information.)

(xi) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (MAY 1999).

(Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.)

(xii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App.

1241). (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

(ii) 52.211-17, Delivery of Excess Quantities (Sept 1989) (Applies to fixed-price supplies).

(iii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247)

(Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the

United States.)

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination).

c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

Work Task Rating

Project Development 1. Creating monitoring and evaluation plans for international development projects 2. Editing and revising professional documents 3. Analyzing business or project proposals and suggesting areas for improvement 4. Analyzing quantitative business data to assess the viability of a business or project proposal

Field Office Administration 1. Reviewing and tracking expenditures against budgets to identify spending patterns 2. Problem solving in an international development, economic development, or business administration context 3. Communicating effectively across cultures in a professional setting

Portfolio Monitoring 1. Reading and analyzing reports 2. Managing audit response 3. Using

Microsoft Excel to track and analyze quantitative data

Clause # Title Date

The following FAR clause is included in full text:

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 4 months;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 months.

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights—

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(End of clause)