Final ADF-11-Q-HMA-0032 Business Operations Africa Specialist

AFRICAN DEVELOPMENT FOUNDATION (ADF) RFQ-ADF-11-Q-HMA-0032

Business Operations Africa Specialist (BOAS)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The African Development Foundation (ADF) is seeking qualified applicants for a Personal Services

Contract (PSC), to serve as a Business Operations Africa Specialist (BOAS), in support of ADF at their

Washington, D.C. Headquarters Offices. ONLY INDIVIDUALS MAY APPLY.

i. The provisions and clauses incorporated therein are those that are in effect through

Federal Acquisition Circular 2005-52, May 31, 2011.

ii. The NAICS code is 561110 -- Office Administrative Services

iii. The list of Contract Line Items, Quantities and Unit of Measure is as follows: (Contract

Type: Firm Fixed Price will be awarded)- 0001- Business Operations Africa Specialist

(BOAS) ; 0101 Business Operations Africa Specialist (BOAS); Base (9 months); Option

(3 months).

iv. The description of the requirements for the above is provided in the Statement of Work

(SOW), entitled ― Business Operations Africa Specialist‖ (BOAS).

v. The offerors should include a completed copy of the provision at FAR 52.212-3, ―Offeror

Representations and Certifications-Commercial,‖ with the quote. However, if the offeror’s information is current and complete in the Online Representations and Certifications

Application (ORCA) (www.ccr.gov), the offeror must submit a statement to that effect.

vi. FAR 52.212-4,‖Contract Terms and Conditions – Commercial Items,‖ is applicable.

vii. FAR 52.212-5, ―Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Item,‖ is applicable.

viii. Additional information:

Applicants and interested parties are formally advised that the United States African

Development Foundation is facing budget reductions and decisions may have to be made in the future relating to reductions in personnel.

Quote Questions: Questions may be submitted to the Contract Specialist, Ms. Joy

Hughes (Non-Fed), jhughes@usadf.gov , via email only on or before July 21, 2011 at

12pm Eastern Standard Time (EST). Follow-up/additional questions will not be accepted after this date and time. Answers to submitted questions will be provided posted. Telephone inquiries will not be addressed.

ATTACHMENTS: The following information and attachments are provided:

1. Instruction to Offerors- Attachment 1

2. Statement of Work For Business Operations Africa Specialist-Attachment 2

3. Evaluation of Offerors/Written Assessments- Attachment 3

4. Price Quote- Attachment 4

5. FAR Clauses and Provisions- Attachment 5 mailto:jhughes@usadf.gov

ATTACHMENT 1

A. INSTRUCTIONS TO OFFERORS

Applications must be submitted via email to Joy Hughes as jhughes@usadf.gov. Applications are due August 1, 2011, 12 pm. Eastern Standard Time (EST).

Applications must be received by the closing date and time at the address specified in the above. To ensure consideration of applications for the intended position, please reference the solicitation number

(RFQ-ADF-11-Q-HMA-0032) on your application, and as the subject line in any cover letter.

1. Resume (Curriculum Vitae);

2. Completion of Self-Assessment Evaluation Factors, addressing the Evaluation Factors, provided in the format prescribed on page 9 of this solicitation; and,

3. Three (3) References.

4. Price Quote

Each of the above 4 required items above must be signed and dated by the applicant, and include the solicitation number: ADF-11-Q-HMA-0032

It is the Applicant’s responsibility to ensure that all necessary documentation is provided and submitted per the requirements of this solicitation.

The Respondent assumes full responsibility for ensuring electronic submissions are formatted in accordance with USADF Security Requirements. THE FOLLOWING FILE EXTENSIONS ARE

NOT ALLOWABLE AND APPLICATION MATERIAL/DATA SUBMITTED WITH THESE

EXTENSIONS CANNOT BE CONSIDERED: BAT; CMD; EXE; PIF; RAR; SCR; VBS; HTA;

CPL; AND ZIP FILES.

Microsoft Office compatible documents and Adobe PDF are acceptable. If the Respondent determines other formats are necessary, it is the respondent’s responsibility to verify with USADF that the format is acceptable. Submitted materials with unacceptable or unreadable formats may be found non-responsive.

OTHER INFORMATION

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POTICIAL AFFLIATION, NON-

DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION,

AFFLIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTORS.

mailto:jhughes@usadf.gov

ATTACHMENT 2

STATEMENT OF WORK

BUSINESS OPERATIONS AFRICA SPECIALIST (BOAS)

1. INTRODUCTION

The United States African Development Foundation (USADF; also, Agency or Foundation) is an independent Federal agency established to support Africa-designed and –driven solutions that address economic and social problems at the grassroots level. USADF provides grants of up to $250,000 directly to under-served and marginalized community groups and enterprises, including the following:

Agricultural Cooperatives and Small-Scale Producer Groups; Community-Based Organizations; African

Intermediary Organizations; Small and Medium-Sized African Enterprises; and, African Partner

Organizations. The grants help organizations and businesses to create tangible benefits such as increasing or maintaining the number of jobs in a community, improving income levels, and addressing social development needs. USADF is a public corporation with a seven (7) member Board of Directors who are nominated by the President and confirmed by the United States Senate. Currently, USADF works in 21 countries.

The following seven (7) key principles serve as guidelines for all USADF management, planning, budgeting and evaluation activities and priorities, and contribute to ensuring that

USADF operates consistently with its mission.

1. Models high effectiveness and low overhead operations;

2. Focuses program activities on marginalized communities in Sub-Saharan Africa;

3. Invests in African ideas through participatory development;

4. Develops and manages project investments in order to produce long-term social and economic results;

5. Promotes African-led and –managed field project support;

6. Achieves high levels of openness and transparency; and,

7. Supports and develops an equal opportunity, results-driven staff that rewards hard work, dedication to the mission, and personal success.

2. Scope of Work

Business Operations provides specialized grants records management, Africa-related travel and management services, and other general administrative support to the Agency, primarily Field

Operations and the Office of the President. The incumbent serves the Agency on confidential travel-related matters to support the program work and mission. This position will be reporting to Field Operations.

3. Summary of Work Responsibilities

Advises Field Operations and relevant Agency staff on business operations issues.

Plans his/her own work, sets priorities for completion and coordinates work with field operations and administrative staff. Coordinates contractors and other assigned personnel to carry out travel and grant-related business operations. As requested, evaluates administrative staff’s performance and advises, counsels, and instructs them on workload and administrative matters. Adheres to the principles of equal opportunity when carrying out such tasks.

Conducts periodic reviews of assigned business operations to identify potential improvements in work methods and processes, work flow and alignment, and other aspects of this work.

Recommendations for changes are supported by cost or operational effectiveness analyses and outline the probable positive and negative results of recommended actions.

Develops plans, procedures, and methods to manage office operations in order to improve administrative efficiency and effectiveness.

Prepares a variety of printed materials using the advanced functions of a variety of office automation including, but not limited to, Word, Excel, and PowerPoint. Serves as a technical advisor to other staff on the functions of these software products.

3.1 Grant Production Process

Oversees the processing of grant documentation for grantees in Africa. Develops tracking and control systems for the clearance and approval of grant agreements with grantees in Africa and their proper distribution and to monitor the status of projects and other outstanding matters.

Maintains a complete inventory of all projects, both approved and proposed.

Oversees files and documents related to the USADF Project Review Process. In line with

Agency-wide systems solutions, creates electronic file and routing systems. Tracks documents through numerous steps in the project review and decision process (from sending of

Ambassadorial notifications to sending of translated grants to the field);

Exercises records management responsibilities relative to grant agreements and other project files.

Proof-reads, edits, and sends Ambassadorial notifications to the African countries eligible for

USADF funding, and ensures clearances are received. Prepares and distributes project paperwork for reviewers following receipt from Field Operations. Prepares final grant documentation for USADF President’s review and signature.

Sends grant documentation to the field for signature. Processes signed grants. Prepares and submits necessary grant documents for translation, and sends translations to the field. Prepares and processes grant amendments.

Enters data into the USADF specifically-structured grant database (initial grant information as well as grant budgets and budget amendments).

3.2 Travel Management

The travel required by USADF is generally very complicated, given that staff travelling to Africa often plan travel to three to four countries at a time. Therefore, planning and arranging travel in

USADF requires a special knowledge of the federal government approved airlines and the most efficient and least expensive routes. To carry out the work required, the incumbent:

Provides administrative and technical support services to Agency staff;

Oversees or personally makes travel arrangements for USADF management and staff [adhering to Federal Travel Regulation (FTR) guidelines], including travel authorizations, itineraries, reservations and preparation of background information. Procures visas. Trains and assists

Agency staff in the preparation of expense reports (travel vouchers), or personally prepares those for USADF management. Processes and follows up on U.S. Embassy country clearance requests;

Assists USADF staff during travel should any problems or emergencies arise;

Provides training and guidance on FTR and Agency travel policy. Advises new hires of the FTR provisions and limitations associated with any first federal government appointment. Updates

Agency travel policy when necessary to align it with FTR guidelines. Serves as USADF’s representative to GSA and travel management companies and system administrator for

―eTravel‖, the Agency’s selected travel processing program; and, Processes passport applications for Agency employees. Assists with procurement of additional passport pages. Tracks expiration dates of passports to avoid expiration. Cancels passports of departing employees.

Coordinates and/or assists with Foundation conferences and meetings. This includes making logistical arrangements, preparing agendas, notifying participants, and arranging luncheons and similar matters. Develops background logistical and support information for conference/meeting activities. Checks to ensure that commitments made at the meetings are met and keeps the principals informed of outstanding matters.

3.3 Administrative Functions

Coordinates supporting services from outside vendors, such as couriers and translators, required for the provision of travel and grant management services, and other relevant Agency-wide activities. Tracks requests for couriers and document translations. Ensures that proper documents are provided. Verifies and reviews invoices. Develops and oversees budget for services that support the required Agency-wide operations.

Performs other related duties as assigned.

4. Supervisory Relationships and Controls - The Business Operations Africa Specialist

(BOAS) will work with staff and mangers across the Agency and report to Field Operations.

5. Guidelines - USADF’s policy manual and standard operating procedures will guide and regulate daily work activities. The incumbent must discuss with the supervisor prior to adapting and/or interpreting guidelines for application to the issues and problems that each case or assignment presents.

6. Complexity - The work involves many varied and complex duties and responsibilities as they related to travel arrangements, federal travel guidelines, grant management, and project development. The priority of tasks is discussed and determined to ensure that the incumbent completes the work in the prescribed deadlines and under standard operating procedures.

7. Scope and Impact - The purpose of the work is to provide travel, grant management processing, and other administrative support, services and assistance to Field Operations, to other staff and management, and to the Agency as a whole.

8. Personal Contacts and Purpose Contacts - Personal contacts are with USADF staff and contractors, grantees, partner organizations, federal and African government officials, and the general public. The purpose of contacts is to obtain, clarify and provide or exchange information.

9. Physical Demands - The work is sedentary and does not pose undue physical demands.

10. Work Environment - The work is generally performed in an office environment. The position may require travel.

11. Payment - This effort will be of a firm fixed price nature and the contractor will be paid bi-weekly.

12. Place of Performance - USADF in Washington, D.C.

13. Period of Performance - The period of performance will be for One (1) Base Period of Nine

(9) months, with One (1) Three (3) month Option Period.

14. Type of Contract - Firm-fixed price

15. Start Date – Contract will be awarded on or before September 1, 2011.

16. Benefits/ Allowances - As a matter of policy, and as appropriate, a Personal Services Contractor

(PSC) is normally authorized the following benefits and allowances:

Employer's FICA Contribution

Contribution toward Health Insurance

Annual & Sick Leave

FEDERAL TAXES: PSCs are required to pay Federal Income Taxes, FICA, Medicare, and all other taxes as required by law.

Travel, if authorized, will be paid in accordance the Joint Travel Regulations.

International travel will not be required.

ATTACHMENT 3

EVALUATION OF OFFERORS

1. EVALUATION FACTORS

Evaluation Factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. The award shall be made based on the best overall value to the

Federal Government. Technical and past performance when combined is more important than price.

2. BASIS OF RATING

Applicants who clearly meet the Minimum Requirements will be further evaluated based on a review of the submitted resume and self-assessment evaluation factors. Note: The resume should identify the experience and skills on which the applicant is basing his/her self-assessment rankings. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Only competitively ranked candidates will be invited to interview.

2.1 TECHNICAL -

Sub Factor 1- Experience

Minimum Requirements

A minimum of five (5) years (combined) of experience assisting on and/or being responsible for: (a) federal government travel operations, and, (b) administrative and program processing;

A minimum of three (3) years of work experience on programs in or involving Africa;

Bachelor’s degree (or equivalent work experience);

Ability to work in a team environment;

Ability to communicate effectively orally and in writing;

Ability to manage and process large amounts of date in a timely, quality manner, including the ability to use spreadsheets to organize data and oversee processes;

Fluency in spoken and written English.

Skill in maintaining a high degree of confidentiality in providing support and assistance to the travel and grant management activities of USADF.

Sub Factor 2- Self Evaluation

Self Assessment Evaluation Factors

SELF-ASSESSMENT EVALUATION FACTORS

Complete the information below on separate pages, sign and date all pages, and include the solicitation number ADF-11-Q-HMA-0032. It must be included with your application.

For each of the following tasks associated with this contract for services, rate yourself (1-

5):

Rating Categories (numeric):

1 = I have no experience in performing this work.

2 = I have limited experience in performing this work. I would require additional guidance, instruction, or experience to perform it at a proficient level.

3 = I have experience in performing this work in routine and predictable situations with minimal supervision and guidance.

4 = I have experience in performing this work in a wide range of situations. I have assisted others in carrying out this work. I seek guidance in carrying out this work only in unusually complex situations.

5 = I am considered an expert in performing this work. I advise and instruct others in carrying out this out on a regular basis. I am usually consulted by my colleagues to carry out this work in unusually complex situations.

WORK TASK RATING

Travel

1. Overseeing or personally booking travel arrangements to/from the U.S. and Africa, adhering to Federal Travel Regulations, procedures, and processes.

2. Reviewing, preparing, and finalizing expense reports (travel vouchers), adhering to

Federal Travel Regulations, procedures, and processes.

3. Processing and acquiring travel-related government documents, including U.S.

passport applications and African visas.

4. Serving as system administrator for a federal government’s electronic travel system.

5. Serving in a time-sensitive customer service role for customers from different levels of an organization/ company/ agency.

6. Communicating via telephone and e-mail with U.S. and African embassy officials on travel-related business.

Grant Management

7. Managing and processing grant or program documentation, including via paper and electronic processes and a customized database system.

8. Developing and maintaining tracking systems for grant or program management.

9. Creating and overseeing electronic filing and routing systems for multi-step review processes.

10. Applying quality control skills, such as copyediting and proof-reading.

11. Coordinating and overseeing the work of other personnel and staff.

12. Knowing and applying NARA documentation and records management and disposition requirements.

13. Communicating via telephone and e-mail with U.S. embassy officials, African staff, African grant recipients or other customers, regarding grant or program matters and documentation.

Administration

14. Drafting and overseeing budgets for services.

15. Coordinating meetings and conferences, including making logistical arrangements.

Sub Factor 3- Interview

All the candidates who clearly meet the 1) Technical Experience/Education Requirements and; 2) Score a

60 and above on the Self-Assessment will be considered competitive and may be considered for an interview.

If you are selected as a candidate for an interview, the selecting managers may pose questions with regard to your professional skills identified within your resume and self-assessment evaluation, and relating to verbal communications, teambuilding, time management and customer service skills.

2.2 Past Performance-

The offeror's past performance will be evaluated after completion of the technical evaluation and interview. Evaluation will be based on information obtained from references provided by the offeror.

2.3 Price –Factor 3

Price will be evaluated to determine whether it is reasonable and if it reflects the offeror’s understanding of the work.

ATTACHMENT 4:

PRICE QUOTE

15. OFFEOR PRICE QUOTE:

Base Period

Hourly Total Hourly Total

Item No. Description Quantity Rate Price

0001 Business Operations Africa Specialist 9 Months Per Hour $

Total Price: $

Option Period

Hourly Total

Item No. Description Quantity Rate Price

0101 Business Operations Africa Specialist 3 Months Per Hour $

Total Price: $

Grand Total: ___________________________

(Base, Plus Option Period)

BASIS FOR AWARD:

The offerors shall be evaluated and awarded in accordance with FAR 52.212-2, ―Evaluation –

Commercial Items (JAN 1999).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical and past performance when combined is more important than price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ATTACHMENT 5

FAR CLAUSES and PROVISIONS:

Solicitation number RFQ-ADF-11-Q-HMA-0032 is issued as a Request for Quote (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50, May 16, 2011.

52.212-1 Instructions to Offerors—Commercial Items.

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) ―Remit to‖ address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284 https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is ―late‖ and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section

Suite 8100

470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch http://assistdocs.com/

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor

Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ―DUNS‖ or ―DUNS+4‖ followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a

Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the

CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

http://assist.daps.dla.mil/wizard https://www.acquisition.gov/far/current/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform http://www.ccr.gov/

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation—Commercial Items.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical and past performance when combined is more important than price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications—Commercial Items (May 2011)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision—

―Economically disadvantaged women-owned small business (EDWOSB) concern‖ means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13

CFR part 127. It automatically qualifies as a women-owned small business eligible under the

WOSB Program.

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―Forced or indentured child labor‖ means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

―Inverted domestic corporation‖, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

―Manufactured end product‖ means any end product in Federal Supply Classes (FSC) 1000-

9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

―Place of manufacture‖ means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

―Restricted business operations‖ means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

―Service-disabled veteran-owned small business concern‖—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

―Small business concern‖ means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

―Subsidiary‖ means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

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―Veteran-owned small business concern‖ means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at

38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

―Women-owned business concern‖ means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

―Women-owned small business concern‖ means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

―Women-owned small business (WOSB) concern eligible under the WOSB Program‖ (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the

ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial

Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

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Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it o is, o is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it o is, o is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it o is, o is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it o is, o is not a small disadvantaged business concern as defined in

13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it o is, o is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It o is, o is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate in reference to the WOSB concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern or concerns that are participating in the joint venture:

__________.] Each WOSB concern participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in

(c)(6) of this provision.] The offeror represents that—

(i) It o is, o is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It o is, o is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate in reference to the

EDWOSB concern or concerns that are participating in the joint venture. The offeror shall enter the name or names of the EDWOSB concern or concerns that are participating in the joint venture: __________. Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it o is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than

50 percent of the contract price:____________________________________

(10) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price

Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small

Disadvantaged Business Participation Program—Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.]

(i) General. The offeror represents that either—

(A) It o is, o is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the CCR Dynamic Small Business Search database maintained by the Small Business Administration, and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or

(B) It o has, o has not submitted a completed application to the Small Business…