AddNo1QA DCF ITB 2324 075-2.pdf

Addendum No. 01 with Written Inquiry Responses

DCF ITB 2324 075-2

RENOVATE RENAISSANCE HOMES REROOF AND WINDOW REPLACEMENT

General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number: DCF ITB 2324 075-2 Solicitation Title: Renovate Renaissance Homes Reroof and Window Replacement Response(s) Due Date: July 25, 2024 Addendum Number: 01 Addendum Date: July 8, 2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2324 075-2 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Timeline 2.3

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

4/18/24 MFMP VIP located at: https://vendor.myfloridamarketplace.

com

1.4

* Mandatory In-Person Pre-Bid Conference:

5/23/24 11:00 a.m.

Northeast Florida State Hospital Maintenance Building #19, Conference Room, 7487 State Road 121 South, MacClenny, Florida 32063

2.5

Written questions/ substitution request must be received no later than:

6/6/24 5:00 p.m.

See Section 1.3 2.6

Anticipated posting of responses to Vendor questions/ substitutions request:

7/10/24 MFMP VIP located https://vendor.myfloridamarketplace.com/

Addendum No. 01 with Written Inquiry Responses

DCF ITB 2324 075-2

RENOVATE RENAISSANCE HOMES REROOF AND WINDOW REPLACEMENT

General Services

Activity Date Time Eastern

Address Section Reference

*Optional In-Person Pre- Bid Conference

7/17/24 11:00 Am

Northeast Florida State Hospital Maintenance Building #19, Conference Room, 7487 State Road 121 South, MacClenny, Florida 32063

2.16

Electronic bid must be received by the Department:

7/25/24 2:00 p.m.

See Section 1.3 2.7

*Bid opening: 7/26/24 10:00 a.m.

Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdminist ration Phone:

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.7.3

Anticipated posting of intended contract award:

7/29/24 MFMP VIP located

Anticipated effective date of contract:

09/01/24 5:00 p.m.

N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

Change No. 2

Section 2.16:

Optional Pre-Bid Conference Only those Vendors who previously attended the Mandatory In-Person Pre-Bid Conference are invited to attend an Optional Pre-Bid Conference, before submitting bids. The purpose of the Optional Pre-Bid Conference is to allow Vendors an opportunity to field measure if the Vendor deems necessary. Vendors are also required to carefully examine any drawings, specifications, and other solicitation documents to inform themselves thoroughly regarding any and all conditions and requirements that may in any manner affect the work. This will be held at the date, time, and location specified in Section 2.3.

https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357

Response to Written Inquires:

Question # Vendor Name Solicitation

Section Question Department Response

Fresco Inspections and

Consulting – Triple 3 Roofing

General Can we bid just on the window portion of the project? Or does it have to be on the whole project including the roofing?

The Base Bid and Alternates are structured in order to have the same Contractor provide both Windows and Rooms. However, Vendors are permitted to subcontract.

Fresco Inspections and

Consulting – Triple 3 Roofing

General What is the budget for the full project? The Department is not releasing this information at this time.

Fresco Inspections and

Consulting – Triple 3 Roofing

General What percentage of work can be subcontracted?

All the work can be subcontracted, however the Contractor shall be fully responsible to the Department, for all acts and omissions of the Subcontractors, Suppliers and other persons and organizations performing or furnishing any of the Work under a direct or indirect contract. Nothing in the Contract shall create any contractual relationship between the Department and any such Subcontractor, Supplier or other person or organization, nor shall it create any obligation on the part of the Department to pay for any such Subcontractor, Supplier or other person or organization.

Fresco Inspections and

Consulting – Triple 3 Roofing

General How long would the contract be?

The contract will be for one year. Refer to Section

1.2 Term of the Agreement in the ITB and Section

B.6.6.2 Time of Completion in Standard Contract Part 2, for details regarding how long the work should take.

5 GbacPRo General Can we invoice for the purchase of materials before mobilization upon approval of the bid winner?

No. Purchases can only be invoiced if on site and made secure by the Contractor or in a bonded warehouse.

Question # Vendor Name Solicitation

Section Question Department Response

6 GbacPRo General What is your estimated turnaround time to disburse payment?

Refer to Exhibit F Method of Payment in Standard Contract Part 2.

7 GbacPRo General What is the age of this roof being worked on? The roof age is unknown.

8 GbacPRo General Can we have two separate bonds to cover the entire project? No.

9 GbacPRo General

Have you considered patching over wood and shingles damaged plywood is not cost efficient for obtaining a 25-year warranty?

Damaged plywood is to be replaced. Refer to Exhibit L, Technical Specifications, Section 011000 Summary of Work, Paragraph 1.4.A.1 and Exhibit L, Reroof Drawings, Roof Demolition Notes, Note 4.

10 GbacPRo General Have you considered replacing the entire fascia and the soffit?

Yes, the Department has considered replacement of fascia. However, there is not currently available funding for this..

11 Scorpio

Exhibit L Window

Drawings Spec/Sheet

A301

Detail 1 – indicates that voids in the brick/block will be hand packed with grout.

-According to the onsite pictures, the existing windows were installed in the opening right on top of the air gap between the brick and the 2X wall. Will this entire gap be infilled?

Detail 1 is provided as reference for repair of damaged jambs. Contractor to verify jamb and header conditions.

12 Scorpio

Exhibit L Window

Drawings Spec/Sheet

A301

Detail 2 – indicates that new 2X bucks will be installed. If 2X bucks will be installed, we can use a fin installation. Please verify whether or not 2X bucks will be used.

-If bucks are used, we will need additional details of how those bucks will be waterproofed and trimmed out.

Existing installation method is unknown and requires confirmation during the removal of existing windows.

New windows install is intended to mimic existing install.

Question # Vendor Name Solicitation

Section Question Department Response

This is best system for water management but interior and exterior finishes will have to be reviewed.

13 Scorpio

Exhibit L Window

Drawings Spec/Sheet

A301

Detail 2 – additional note states “install new windows to existing block wall” Are we to install new window directly to masonry opening or to 2X bucks?

-Details 5, 6, and 7 indicate windows direct mounted to masonry opening without bucks. Please confirm correct detail.

Refer to response for Question # 12.

14 Scorpio General

Please confirm the window frame color.

The window frame color will be white.

15 Scorpio Substitution Request

Substitution Request: Pella Impervia Series fiberglass composite windows -Strongest window material on the market -Exceeds specified NFRC requirements oU - factor .31 oS HGC .28 oS TC 31 oO ITC 26 -Meets specified warranty of 10 years on window, 20 years on glass -See attached brochure

Owner/Department and Architect approve the proposed substitution request. Proposed substitution shall meet or exceed all performance requirements of the windows included in the Specifications and on the Drawings especially the Design Pressures listed on the Structural Drawings.

*All meetings noted with an asterisk (*) are public meetings.