Additional Terms & Conditions.docx

Terms and Conditions for RFB

BID SUBMISSION INSTRUCTIONS: Beginning on the alabamabuys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Note: Interchange rate charged will vary according to actual current market interchange rate during contract period. Award evaluation will be calculated with an interchange rate of 1.2%.

Contract Period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms, and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.

Default:

When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance Administrative Code.

Assignment of Contract:

To assign, sublet or transfer any contract resulting from this solicitation, the supplier's written request must be approved by the Division of Procurement Chief Procurement Officer. The awarded supplier will be the agency’s sole point of contact for the life of the contract. The awarded supplier will be wholly responsible for sub-contractors’ performance of any portion of the awarded contract. All payments will be made to the awarded supplier.

Quantity:

The exact quantity of purchases for each item listed is not known. Any quantity shown reflects estimated usage only. The Office of Procurement does not guarantee that the state will buy any amount. Orders will be placed by agencies as needed and will give complete shipping instructions.

Equipment Substitution:

In the event of changes in industry standards and/or federal regulations that require equipment model updates/changes, the awarded supplier must submit the request in writing. The changes must be reviewed by the State Military Department and submitted to the Division of Procurement for approval and contract modification.

Requested information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Questions:

Questions must be submitted through the vendor portal in Alabamabuys from the Discussions tab.