Addendum1_CenterWoodsAE_FINAL_2023-12-12.pdf

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

PROCUREMENT DEPARTMENT

ADDENDUM NO. 1

DATE: December 12, 2023 TO: All Offerors FROM: Rachel Meadows, Assistant Contracting Officer TOTAL PAGES: 1 page (not including attachments) Project Name: Improve Center Woods Complex Project Project Manager: Todd Shelton RFP Number: VT-229-18699-000-AE

I. CLARIFICATIONS AND ADDITIONAL INFORMATION

1. A copy of the attendance roster from the non-mandatory pre-bid meeting held on December 7, 2023 at 2:00PM is attached hereto as Appendix 1.

2. A copy of the presentation slides from the optional pre-bid meeting held on December 7, 2023 at 2:00PM is attached hereto as Appendix 2.

3. As published in the Request for Proposal, a non-mandatory site visit will be held for any interested offerors, in person, at 2:00 P.M. on Monday, December 18, 2023. The meeting location for the site visit is provided here:

Inn at Virginia Tech 901 Prices Fork Road Blacksburg, Virginia 24061 USA

Attendees of the site visit are requested to gather in the lobby of the Inn at Virginia Tech, located at the provided address above. Upon arrival at the Inn’s lobby, detailed directions will be provided to the exact Center Woods location. Following this, the group will leave together in their own vehicles to proceed to the designated location at Center Woods.

4. Virginia Tech expects the construction budget ($9.75M) to cover water and sewer utilities, but the power, telecommunications, and gas (if necessary) utilities will be owner furnished, owner-installed. The A/E will be expected to identify all utility points of connections and routing to the project site.

II. REQUESTS FOR INFORMATION

1. Is commissioning part of the scope of work of the projects? If not, do you plan on having commissioning as part of the scope in the future?

Response: Commissioning will be required for the project. The A/E Team will be expected to support the commissioning for the building's MEP systems. Virginia Tech will assign the Commissioning Agent from the commissioning firms on a term contract with the University at the appropriate time. The commissioning agent will lead the commissioning process for the project.

END OF ADDENDUM NO. 1

APPENDIX 1

Non-Mandatory Pre-Proposal Meeting Attendee List

Procurement

300 Turner Street NW

North End Center, Ste 2100

Blacksburg, Virginia 24061

P: (540) 231-6221 F: (540) 231-9628 www.procurement.vt.edu

Improve Center Woods Complex Project

RFP # VT 229-18699-000-AE

Optional Pre-Proposal Meeting Attendees from December 7, 2023 at 2:00 PM

• Dave Prevette, Associate, SFCS Roanoke (SWaM), dprevette@sfcs.com

• Jennifer Cobb, ASD|SKY jcobb@asdnet.com

• Charles Piper, Maggie Thacker, VMDO Architects

• Caroline Houghland, Lynch Mykins Structural Engineers, choughland@lynchmykins.com

• Taylor Mills tmills@lynchmykins.com, Lynch Mykins Structural Engineers (SWaM WO)

• Nick Duncan, n.duncan@colleyarch.com, Colley Architects

• Laura Morillo, TRC Engineers

• Jamie King, campusarborist@vt.edu, Virginia Tech

• Donna M. Phaneuf, FAIA VIA design architects, pc

• Sarah Weir, Foresight Design Services, sweir@foresightdesignservices.com

• Tatum Conner, VMDO Architects,conner@vmdo.com

• Justin Maglione, OEHME, VAN SWEDEN | OvS jmaglione@ovsla.com

• Theresa Schehl (tschehl@lsyarchitects.com)

• Kathleen Bozis, Dunbar, kbozis@dunbarstructural.com

• Ryan McCabe, BNIM, rmccabe@bnim.com

• Heather Johnson, LSY Architects & Lab Planners – SWAM, hjohnson@lsyarchitects.com

• Aidan Brown, Colley Architects, a.brown@colleyarch.com

• Michael Schnekser, Tymoff+Moss Architects, michael@tmarchitects.com

• Daina Januska, daina.januska@hewv.com, Hanbury

• Rodney Fanning, Lawrence Perry & Associates, rfanning@lpa-inc.com

• Charles Piper Quinn Evans Charles.piper@quinnevans.com

• Jesse Green, Hanbury, jesse.green@hewv.com

• Steve Todd, Wiley Wilson stodd@wileywilson.com

• Amanda Dayer-Heisler, Surface 678, PA | Landscape Architecture, adayer@surface678.com

• Scott Campbell, VIA design architects, scampbell@viadesignarchitects.com

• dphaneuf@viadesignarchitects.com

• Jane Bamford, jbamford@dudapaine.com, Duda|Paine Architects

• Tessa Bartell, VIA design architects, tbartell@viadesignarchitects.com

• Cassandra Uphaus, KGD Architecture, cuphaus@kgdarchitecture.com

• Joe Popp, P&W Architects: joe.popp@perkinswill.com

• Cody Solberg, MARVEL, csolberg@marveldesigns.com

• Eric Davis, edavis@surface678.com, Surface678

• Mitch Crowder, MARVEL, mcrowder@marveldesigns.com mailto:n.duncan@colleyarch.com

• Joe D'Alu, PE | SETTY

• Amanda Pinkos, 5 Design Architecture amanda@5designarchitecture.com

• Curtis Jennings, Principal, SFCS Inc, cjennings@sfcs.com

• Amy Lucas, Spectrum Design, PC

• Caroline Stacks, Tymoff+Moss Architects, caroline@tmarchitects.com

• Amy Lucas, Spectrum Design, alucas@spectrumpc.com 540.342.6001

• Joel Snodgrass, Virginia Tech, joels@vt.edu

• Jacqueline Mayrosh, PE, Principal, Spectrum Design, jmayrosh@spectrumpc.com, 540.342.6001

• Terry Paiva, WORLEY ASSOCIATES ARCHITECTS tpaiva@worleyassociates.com

• Ed Gillikin, Marshall Craft Associates, egillikin@mca.design, 804.382.0631

• Keith Storms, Hanbury. Keith.storms@hewv.com

• Joe D'Alu, joe.dalu@setty.com | 434.270.2201

• Joan Floura, Floura Teeter Landscape Architects, jfloura@flourateeter.com

• Laura Morillo - forgot my email LMorillo@trccompanies.com

• Jay Smith, Duda|Paine Architects, jsmith@dudapaine.com mailto:jsmith@dudapaine.com

APPENDIX 2

Presentation Slides

12/12/2023

RFP # VT 229-18699-000-AE

Architectural/Engineering Professional Services for the

Improve Center Woods Complex Project

Proposals Due Date: January 8, 2024 at 2:00PM

Welcome and Introduction

• Team Members:

• Rachel Meadows– Assistant Contracting Officer for Capital Construction

• Adam C. Smith – Associate Director of Procurement

• Lam Vuong, Director of Capital Design – Office of University Planning

• Kyle White, Supervisory Project Manager

• Todd Shelton, Project Manager

Please sign in by typing your name, email address, and company name in the chat window

Project Purpose

• Virginia Tech is seeking an A/E firm to provide full design services that include:

• Pre-Planning Studies

• Schematic Design

• Preliminary Design

• Working Drawings

• Bid Preparation & Support

• Construction Administration

Background

• Center Woods is a wooded peripheral zone of campus, located in Blacksburg, west of the Agricultural Belt and U.S. 460, utilized by the Department of Fish and Wildlife Conservation in the College of Natural Resources.

• The applied research conducted by the faculty and students of the department directly benefits the conservation of game and non-game species in the Commonwealth through cooperative research and the provision of federal funds.

Project Description

This project seeks to construct approximately 25,900 gross square feet of new office, research and laboratory, field support, and field storage spaces at Center Woods and includes select demolition of outdated facilities.

Preliminary Project Schedule

SWaM

• Virginia Tech’s goal for SWaM participation is fifty percent (50%) of small businesses certified by the Commonwealth of Virginia

• As a means to track SWAM participation/payments, the successful Offeror will be required to report their participation monthly via GC Pay when submitting the Offeror’s invoices to Virginia Tech.

Virginia Tech will not approve an invoice from the Offeror until the necessary participation data has been submitted.

Proposal Requirements

• Proposal must be signed by an authorized representative

• Submit one (1) electronic original via Procurement submission portal

• Completed and signed offer cover page including correct DPOR license

• Completed and signed forms AE-1, AE-2, AE-3, AE-4, AE-5, and AE6 (form DGS-30-004)

• Completed Small Business and Diverse Business Participation Data (form DGS-30-360)

• Potential schedule improvements

• Provide information on past SWaM businesses

• Any additional information requested in proposal or via addendum

Evaluation

• Evaluation Criteria:

• Expertise, experience, and qualifications of the proposed Offeror team (including

Specialty Consultants, if proposed) for providing the services described herein specifically for the project type provided for in this RFP

• Demonstrated ability of the Offeror’s Project Manager and proposed team members to work collaboratively, through design and construction, to successfully deliver a project of similar size, scope, and complexity as described herein

• Past performance on projects of similar complexity for Virginia Tech and/or similar institutions

• Offeror's experience in providing services in conformance with the VT Manuals and Virginia Tech campus design principles, including all-gender bathroom, wayfinding and signage, and universal design requirements

• Proposed participation of SWaM businesses

• Selection Process:

• Shortlist 2-5 offerors by ranking

• Interview shortlisted firms and establish final ranking

Award

• Virginia Tech shall engage in individual discussions and interviews with two or more Offerors deemed fully qualified, responsible, and suitable

• Repetitive interviews are permitted but not required

• Negotiations conducted first with the highest ranked offeror

• If a fair and reasonable scope and fee can be negotiated, the award shall be made to that Offeror

• If a fair and reasonable scope and fee cannot be negotiated, the negotiations shall begin with the next ranked Offeror

Fees

• Fee for services shall be negotiated on a lump sum basis

• Will be authorized and funded by the following phases:

• Schematic Design

• Preliminary Design

• Working Drawings

• Construction Administration

• Invoices subject to a 5% retainage. See Form CO-3a for more details.

Reminders

• Please be sure to register, if you aren’t already, with eVA

• Submit your proposal electronically via Procurement submission portal.

See details included in the RFP for specifics. No hardcopy or directly emailed proposals will be accepted

• Proposal attachments must be smaller than 50MB in order to be received by Virginia Tech

• Deadline to submit RFIs is December 15, 2023 at 2:00 PM EST

• Offeror may request a site visit via RFI no later than December 8, 2023 at 2:00 PM EST. (December 18-20 is the window for site visit)

• All RFIs should be submitted to my attention by email. See RFP for contact information

Noteworthy A/E Services

• Design-not-to-exceed budget = $9.75M

• Cost estimates

• 40-Hour VE Study

• Utilities – off-site routing

• Board of Visitors (BOV) & Art & Architecture Review Board (AARB) preview & review

• Environmental Impact Report (EIR)

• Geotechnical Investigations

• Bidding phase services

• Construction phase services

• Schedule – 12 mos. of design & ~16 mos. of construction

Questions?

Technical questions that are not clearly addressed in the RFP shall be submitted via email to the Procurement Officer.