Addendum Two .pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-105-26

FOR: Former Wiley Property Environmental Site Remediation Energy and Environmental Cabinet Hartford, Kentucky

DATE: December 8, 2025

ADDENDUM NO. Two (2)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to attached addendum for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-105-26 For: Former Wiley Property Environmental Site Remediation Energy and Environmental Cabinet Hartford, Kentucky

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

Questions & Answers from Bidders Former Wiley Property Page 1 of 10

QUESTION ANSWER NOTES

What permits are expected to be the responsibility of the contractor? This would include the Ohio County Fiscal Court Excess Weight Permit.

Per Section 01270.1.01.A. of the Project Manual “Contractor shall comply with all applicable relevant and appropriate Laws, Rules and Regulations governing the Work, and with all Federal, State and Local regulations and permit requirements pertaining to water, air, soils, solid waste, and noise pollution during all work.”

Local includes all Ohio County requirements / permits.

Do dumptrucks have to be washed everytime they leave the site?? What is the process for collecting, hauling, and/or treating wastewater after washing?

Per Section 02400.3.03.E.1. of the Project Manual “Excavation and related equipment having operated within contaminated areas, as shown on the Project Drawings, shall be decontaminated before relocation and reused at other areas of the site.”

Per Section 02400.3.03.E.3.ii. of the Project Manual “Decontamination wastewater shall be contained, transported, and treated/disposed off-site by Contractor in an appropriate manner at no additional cost to Owner.”

For the “hot zone” and “cold zone”: Can you elaborate on this a little more please? Can we build a road and it be designated as a cold zone and not be required to wash dumptrucks? How do we maintain this “cold zone?”

Per Section 02400.3.03.D. of the Project Manual “Where at all possible, soil transport trucks are to be loaded while staged in warm or cold zones. As an alternative, Contractor may spread “clean” fill or rock to create haul roads within hot zones. Construction and removal of all haul roads to be at Contractor’s expense.”

A road can be designated as a cold zone if it is constructed outside of the “hot zone” (i.e., the area of excavation and replacement of non-hazardous waste) as shown on Project Drawing EX-1.

Former Wiley Property Page 2 of 10

QUESTION ANSWER NOTES

What is to be done with existing topsoil cap placed on-site by EPA in the past?

How is it classified if it is to be removed from the site?

Per Section 02400.3.04.A. of the Project Manual “Soils indicated on Project Drawing EX-1 (Hazardous Waste and Non-Hazardous Waste) to be removed by excavation to various depths as directed in the field by Engineer. Depths to be between 1.0 ft. and 7.0 ft. below ground surface at the site.”

Classification and management of the EPA placed topsoil cap material to be excavated will be as directed in the field by Engineer.

Based on recent site investigation activities conducted by Shield, the thickness of the EPA placed topsoil cap above the orange demarcation fabric, where encountered, in the areas to be remediated averaged 1.72 ft.

below existing grade.

What is the predicted Linear Footage of the detailed Construction Culvert?

Length of the Construction Culvert to be as warranted to allow for construction traffic in the saturated area.

See Project Drawing EX-1.

What is the predicted linear footage of the detailed drainage channels?

Per Project Drawing EX-1, drainage channel to be 120 LF.

Constructed length as warranted to be field verified.

What is predicted length of Permanent Fencing? Looks like 400 LF from the drawings, but that doesn’t appear to include “Cattle Gate to be widened.”

400 LF of Farm Fencing per Project Drawing EX-1. This length does not include “EXISTING FENCE WITH

CATTLE GATE TO BE WIDENED AS

WARRANTED

(GATE TO BE REPLACED)” as indicated on Project Drawing EX-2.

For testing requirements, is Contractor only responsible for imported fill testing and compaction testing?

See Section 02430.1.03. for compaction testing responsibilities and Section 02430.2.01. for fill material testing responsibilities.

Former Wiley Property Page 3 of 10

QUESTION ANSWER NOTES

Does equipment operator PPE requirements change (from those listed on page 122 of 445 of spec book) if in an enclosed cab?

Per Section 01280.3.05.C. and Section 01280.3.05.D. of the Project Manual “During all Hazardous- Waste excavation, handling, and operations, the contractor shall provide: ……. all Level C Personnel Protective Equipment (PPE) in accordance with all federal, OSHA, state, and local health and safety regulations, including OSHA regulations for hazardous waste site work for the use of all onsite personnel.”

“During all Non-Hazardous waste excavation, handling, and operations the contractor shall provide: ……. all Level D Personnel Protective Equipment (PPE) in accordance with all federal, OSHA, state, and local health and safety regulations, including OSHA regulations for hazardous waste site work for the use of all onsite personnel.”

“all” has been bolded here for clarity.

In Section 02450 “Topsoil, Seeding, and Landscaping” imported topsoil, peatmoss, sand, fertilizer, seed, mulch, and water are described under “Products,” but there is no mention of peatmoss or sand made in “Execution.”

Are these products to be included in the growing media?

Per Section 02450.3.08. of the Project Manual, seed shall be established over time. Use of peatmoss and/or sand to be as warranted for seed establishment.

Former Wiley Property Page 4 of 10

QUESTION ANSWER NOTES

Is the OSHA 40 Hour HAZWOPER training the only required training for employees on the job?

Refer to Project Manual for all training(s) required for this Project.

At what point does the OSHA 40 hour HAZWOPER requirement fall off? After all hazardous waste is gone? After Hazardous and Non-hazardous waste are both gone?

Per Section 01280.3.05.C. of the Project Manual “During all Hazardous-Waste excavation, handling, and operations, the contractor shall provide:….”

Per Section 01280.3.05.D. of the Project Manual “During all Non- Hazardous waste excavation, handling, and operations, the contractor shall provide:….”

“all” has been bolded here for clarity.

See Section 01280.3.05.C. for details of what is to be provided by contractor.

The road damage clause/situation: Is it 100% on contractor? To what extent of the road will we be responsible? Will change orders be issued?

Per Project Drawings EX-1 and EX-2, “EXISTING SITE ROADWAY TO BE

REPAIRED IF DAMAGED DURING

CONSTRUCTION”. All County roads damaged during the work to be repaired by Contractor per the requirements of the Executed Ohio County Road Overweight Permit.

Spring of 2026 rough anticipated start date?

Project start date to be determined.

Will contractor have to Obtain Hazardous Waste Generator ID (EPA ID) (401 KAR 39:080) or will owner/client obtain a Hazardous Waste Generator ID (EPA ID) that the contractor may then operate under?

No, the State has a Hazardous Waste Generator ID (EPA ID) established for the site / project.

Contractor does not have to register as generator.

Former Wiley Property Page 5 of 10

QUESTION ANSWER NOTES

Does Owner have all permits (NPDES, Dredging/Filling, 401 Water Quality Certification (401 WQC)) as detailed by KY

DOW (KRS 224.16-050)?

No, obtaining all required Permits for the Project is the Contractor’s responsibility. Per Section 01010.1.01.A. of the Project Manual “Work covered by the Contract Documents: General Requirements

- Obtaining all licenses and permits, pay all fees, attend all meetings, mobilization/demobilization, conduct project closeout activities including all submittals and documents related to project, and other costs for work specified in Division 1. Pay Item includes storm water management during construction along with soil erosion and sediment control provisions.”

“Obtaining” has been bolded here for clarity.

Former Wiley Property Page 6 of 10

QUESTION ANSWER NOTES

For SWPPP Plan, silt fence is to be placed around property boundary. Property boundary is said to be shown in Appendix B of SWPPP, but appendix B is blank. Could a property boundary map or required linear footage of silt fence to encompass property boundary, be provided?

The Erosion Control Plan and Details in Appendix B of the SWPPP Plan is to be completed by Contractor.

Per Section 01290.1.02.A. “The Contractor shall comply with the Stormwater Pollution Prevention Plan (SWPPP) as prepared by Engineer and furnished to Contractor and as outlined within the Project Drawings.”

Per Section 01290.1.03.A.2. “Silt Fences: The Contractor shall provide silt fences as a temporary structural practice to minimize erosion and sediment runoff. Silt fences shall be properly installed to effectively retain sediment where erosion would occur in the form of sheet and rill erosion. Silt fences shall be installed in the locations to retain sediment. Final removal of silt fence barriers shall be upon approval by the Engineer.”

Per Section 01310.1.02.A. and B.5.

“Contractor to submit to Engineer and Owner at Preconstruction meeting / conference.

B. Work Plan to indicate all means and methods to be utilized by Contractor for completion of the work including, but not limited to, ……. 5. Soil erosion and sediment control provisions…..”

Former Wiley Property Page 7 of 10

QUESTION ANSWER NOTES

For temporary construction fencing, could a more precise map be provided to show areas that are to be fenced in?

Per Section 01500.1.01.A.

“Contractor: 1. Provide and maintain suitable barriers to prevent access of unauthorized personnel into designated work areas.”

Per Section 01500.3.01. “3.01.

BARRICADES A. Barricades with warning flashers (for night use), warning tape and signs (for day use), and fencing shall be installed around all open excavations. B. A securely erected “snow fence” shall be provided around all open excavations during non-working hours. The fence is to be no closer than 10 ft to the limits of any excavation.”

Regarding permanent seed mixes for the site (as found in SECTION 02450), are the listed seed species and seeding rates as follows:

Smooth Bromegrass + Red Clover OR Tall Fescue + White or Ladino Clover OR Orchard Grass + red clover +landino clover OR Crown Vetch + Tall Fescue?

Or are all of those species supposed to be one seed mix? For the listed species below the first “group” of seed species just acceptable alternatives?

Per Section 02450.2.01.E. “Seed for Project Area: Contact local Cooperative Extension authorities to ascertain the best mixture for site climatic conditions and desired use.

Seed shall be fresh, clean, new-crop seed and include the following and as extension authorities recommend and as approved by Engineer.”

Former Wiley Property Page 8 of 10

QUESTION ANSWER NOTES

During site preparation (prior to disturbance of any topsoil, contaminated soils/excavation activities), is personnel required to wear PPE? For activities such as road building, silt fence installation, clearing, grubbing, rock lined drainage channel, construction culvert, etc.

What about during preliminary surveying prior to commencement of excavation?

Per Section 01280.3.05.C. of the Project Manual “During all Hazardous-Waste excavation, handling, and operations, the contractor shall provide:….”

Per Section 01280.3.05.D. of the Project Manual “During all Non- Hazardous waste excavation, handling, and operations, the contractor shall provide:….”

See Section 01280.3.05.C. for details of what is to be provided by contractor.

Can lower “logging” road be fully accessed to Contractor during full duration of project? Can required Contamination Reduction Zones (for decontamination activities) and Support (Clean) Zones be placed upon this road?

Yes, lower “logging” road is within the Project extents.

Per Section 02400.3.03.E.1. “An equipment decontamination area shall be established. 1. Excavation and related equipment having operated within contaminated areas, as shown on the Project Drawings, shall be decontaminated before relocation and reused at other areas of the site.”

For the rock-lined drainage channel, the type of rock required doesn’t appear to be spec’d (no size mentioned in neither Spec Book pages 173 -175 of 445 nor Detail Sheet D-1). Is rock type to be utilized at the discretion of the contractor?

Per Section 02440.3.04.A.

“Construct rock lined drainage channel along the area north of excavation areas as shown on Project Drawings and as directed and approved by Engineer.”

Former Wiley Property Page 9 of 10

QUESTION ANSWER NOTES

In Section 01280 (Page 122 of 445), Modified Level D personnel protective equipment is listed as a requirement for all activities involving non-hazardous waste tasks/operations.

OSHA Modified Level D (arsenic) includes chemical-resistant gloves, Tyvek suits, and continued use of a respirator with P- 100 filters. Given that these items were explicitly required for all activities involving Hazardous waste tasks/operations, will these Modified Level D requirements still be required for non-hazardous? Since they weren’t explicitly mentioned for non-haz, we weren’t sure if the Modified Level D requirements were modified to this specific site and it was determined that such protection is not required.

Per Section 01280.3.05.C. of the Project Manual “During all Non- Hazardous waste excavation, handling, and operations the contractor shall provide: ……. all Level D Personnel Protective Equipment (PPE) in accordance with all federal, OSHA, state, and local health and safety regulations, including OSHA regulations for hazardous waste site work for the use of all onsite personnel.”

Modified Level D requirements have not been modified to this specific site.

Former Wiley Property Page 10 of 10

QUESTION ANSWER NOTES

Has a SWPPP Permit been obtained or is this the responsibility of the contractor? We see the plan, but want to verify permitting status of this plan.

obtaining all required Permits for the Project is the Contractor’s responsibility. Per Section 01010.1.01.A. of the Project Manual “Work covered by the Contract Documents: General Requirements

- Obtaining all licenses and permits, pay all fees, attend all meetings, mobilization/demobilization, conduct project closeout activities including all submittals and documents related to project, and other costs for work specified in Division 1. Pay Item includes storm water management during construction along with soil erosion and sediment control provisions.”

Per Section 01290.1.02.A. “The Contractor shall comply with the Stormwater Pollution Prevention Plan (SWPPP) as prepared by Engineer and furnished to Contractor and as outlined within the Project Drawings.”

“Obtaining” has been bolded here for clarity.