Addendum to FAR 52.212-1 .docx

ADDENDUM to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

These instructions prescribe the format of quotes particularly the development and presentation of the quote for a comprehensive evaluation. Quoters shall carefully review this section prior to commencing quote preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

For a quote to be considered, quoters must strictly comply with all instructions outlined in this RFQ. Failure to furnish quotes that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Furthermore, all RFQ amendments (if any) must be acknowledged.

SUBMISSION INSTRUCTIONS

1) Instructions for Quote Submission

Quotes shall consist of two separate parts: Volume I - Technical Quote and Volume II - Price Quote. The quoter is responsible for the validity of all information supplied in the quote. All quotes shall be accurately completed and signed. All relative documents shall be clearly marked with the RFQ number on the lower left-hand corner. Please note that faxed quotes are not acceptable and will be rejected.

Quotes shall be submitted as instructed below:

A.) Volume I - Technical Quote and Volume II - Price Quote shall be provided in PDF format via e-mail to Monique Lara at Monique.Lara@va.gov.

The Technical Quote and Price Quote may be split into multiple emails, and appropriately labeled within the subject line (e.g., “Volume I - Technical Quote - Email 1 of 3 for Hines, IL Laundry Requirement”/“Volume II - Price Quote - Email 1 of 3 for Hines, IL Laundry Requirement”).

It is recommended that the quote be formatted by separately addressing each of the Technical Capability factors listed below. No price information shall be included in the technical portion of the quote.

It is suggested that quoters submit their quotes well before the deadline and confirm receipt of all attachments with the Contracting Officer, Monique Lara. Reference FAR 52.212-1(f) regarding timeliness of submission of quotes. Zip files and folders are rejected by VA NAC servers, and emails with large attachments may not be received.

B.) One (1) printed and binder bound Volume I - Technical Quote shall be submitted in a sealed envelope or box.

The envelope or box shall include the solicitation number, the name and address of the contractor and addressed to:

Department of Veterans Affairs OPAL/National Acquisition Center, Building 37 Attn: Contracting Officer Name (003B6C1) 1st Avenue, One Block North of Cermak Hines, IL 60141

2) Quoters shall complete clause VAAR 852.219-76 VA Notice of Limitations on Subcontracting--Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION).

3) RFQ VOLUME CONTENTS

Volume I, Technical Quote – No cost or price information shall be included in the Technical quote. The Technical quote shall describe the quoter’s capability to meet the Technical requirement.

Volume II, Price Quote - The quote shall include pricing for line items 0001 through 0004. Overall quoted price shall be included in the quote submission. All price information shall be included in Volume II.

4) Technical Documentation/Information:

The technical information will primarily determine the qualifications and capability of the prospective quoter to ensure the quoted equipment meets the technical requirements as outlined in the technical specifications and scope of work within the SOW.

Technical information should be specific, complete and concise and provide adequate details to demonstrate the quoter’s capability to satisfactorily meet the Government’s requirements.

The technical quote must address the following factors under Technical Capability:

FACTOR 1 – EQUIPMENT CAPABILITY:

Quoters shall describe the offered equipment capabilities and/or features that meet/exceed the requirements of this RFQ. Quoters shall be specific in identifying the equipment’s specifications and/or features that exceed the requirements. Quoters shall provide product literature, equipment specification sheets, or other applicable materials that document the equipment’s capabilities. Equipment capabilities must align with the requirements set forth within the Technical Specifications.

a) Descriptive literature including but not limited to, cuts, illustrations, drawings, and brochures shall be submitted as part of the technical quote. Descriptive literature is required to establish details of the equipment and systems quoted as specified in the Technical Specifications.

Descriptive literature shall be Highlighted to show the appropriate paragraph number of the quoted item, specific model, type, and all component items for functions quoted to clearly show that the line item number(s) quoted are in compliance with the Technical Specifications.

b) Performance capabilities shall be listed for the quoted equipment and systems. Identify in the submitted technical data where the capabilities are described. The statement "COMPLIES" is not acceptable.

c) Production Calculation: Production calculation of the Washer Extractors and all data that substantiates the computations shall be submitted as a separate document. Sources and references for this submitted data are required.

FACTOR 2 - SPACE UTILIZATION (LAYOUT) AND MONORAIL PROCESS FLOW:

Quoters shall submit space utilization information that fully includes all of the Government’s requirements, with details, that show satisfactory egress around all pieces of equipment. The minimum requirement around all non-moving pieces is a space allowance of 24 inches. Egress above 24 inches shall be detailed. The minimum requirement around all moving pieces is a space allowance of 36 inches. Additionally, space utilization information shall show that there are no bottlenecks with equipment offered that will affect overall production and space utilization. Units shall allow sufficient access for daily maintenance and cleanup with minimal adjustment of equipment or components.

1. Equipment Layout Drawing: Submit a 1/4-inch minimum scale drawing of the layout of the new textile care processing equipment offered. Equipment layout design shall demonstrate no disturbances of the current workflow. Space utilization shall demonstrate the installation of equipment in the layout design, allowing maximum use of new and existing equipment. Drawing shall be self-explanatory showing:

1. A legend listing of all the quoted equipment, including quantities, and locations of the equipment.

1. Building column line identification, north arrow, arrow indicating soil in, and an arrow indicating clean out.

1. Overall layout dimensions in relationship to floor space requirements.

1. Minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects.

1. Adjacent equipment to show that quoted equipment shall fit into the exact location or space of current equipment with no relocating of existing surrounding equipment, as applicable. The drawings shall show the egress to all pieces of equipment.

1. Quoter shall provide a Monorail Process Flow Description of the Soiled Side Overhead Monorail System integration and support of the washer extractors.

FACTOR 3 - PAST PERFORMANCE

The Government will conduct a performance confidence assessment and the Government may use data provided by the quoter and/or data obtained from other sources, including the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awardee Performance and Integrity Information System (FAPPIS). In the case of a quoter that is without a record of past performance or for whom information on past performance is not available, the quoter will not be evaluated favorably or unfavorably on past performance.

FACTOR 4 - PRICE

Quoters shall provide a firm fixed price. The quoted equipment price shall cover the equipment and installation necessary to meet the terms and conditions of the Technical Specifications and Statement of Work.

(x) Evaluation Criteria and Basis for Award The Government will award a firm fixed price contract, resulting from this solicitation based on Best Value, to the responsible Quoter whose quote conforming to the terms of the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Equipment Capabilities

1. Space Utilization

1. Past Performance

1. Price

PAST PERFORMANCE

The Government will conduct a performance confidence assessment and the Government may use data provided by the quoter and/or data obtained from other sources, including the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awardee Performance and Integrity Information System (FAPPIS). In the case of a quoter that is without a record of past performance or for whom information on past performance is not available, the quoter will not be evaluated favorably or unfavorably on past performance.

PRICE

The total evaluated price of each quote will be determined by adding the equipment quoted price line items 0001 through 0004 to render the overall total evaluated price.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition.

(xii) Addendum to Far 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services applies to this acquisition.

1. Acceptance Procedures:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government in accordance with this clause. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

1. The contractor shall furnish, upon completion of installation, a written notice request for inspection to the CO and COR via email. Final acceptance of the equipment and installation shall be based upon an inspection and test to be performed within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection, the Government will accept installation with a warranty date commencing the date of the final acceptance inspection. Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

1. In the event the equipment is rejected, the contractor will be advised as to the deficiencies which were cause for rejection. It shall be the contractor's responsibility to correct reported deficiencies and to advise the CO via email when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) shall be performed by the Government with all cost(s) incurred chargeable to the contractor's account.

1. If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date notice of readiness for the original inspection is received by the CO. If corrections are not accomplished within the specified time, the warranty commencement date shall then be the date notice of readiness for re-inspection as received by the CO preceding final acceptance.

2. Warranty Service:

1. The one-year warranty after acceptance inspection shall include all parts, labor, and workmanship necessary for operation of the equipment at a level meeting contract terms and conditions.

1. The 18 months warranty after acceptance inspection shall include all parts for operation of the equipment.

1. Service during the warranty period shall be provided within 24 hours of notice from the CO and/or COR. A routine service request will be issued upon any failure which degrades system performance but does not prevent continued laundry operations. Telephone response does not satisfy this requirement.

1. Emergency service by a qualified technician shall be provided within 24 hours of notification. Telephone response does not satisfy this requirement. An emergency service request will be issued upon any failure which prevents systems operation and disrupts continued laundry operations.

1. Service required on equipment prior to the start of the warranty period shall be performed at no charge to the Government during this period. The one-year warranty after acceptance shall include all parts, labor, and workmanship necessary for operation of the equipment at a level meeting contract terms and conditions.

(End of Addendum to 52.212-4)

Rev. 03/28/2024