Addendum Questions - Essex County Public Schools - RFP-#02082024 -(eVA - RFP-59328).pdf
PDF 205 KB Posted
- Solicitation number
- 59328
- Issued by
- Essex County, Suffolk City, Virginia
About this file
This document is an addendum to Request for Proposal (RFP) #02082024 (eVA number: RFP-59328) issued by Essex County Public Schools for benefits including medical, dental, vision, and Employee Assistance Program (EAP). The RFP is due on 3/1/2024 at 5:00 P.M. The eligible population is approximately 191 employees, with 151 active on the plan. The contract is expected to be awarded at an unspecified date. The addendum provides responses to questions received, including confirmation of an open pharmacy formulary, contract year deductible and out-of-pocket maximums, and the inability to consider family-building benefits. It also clarifies the email submission size limit, acceptance of electronic signatures, and placement of the questionnaire response and additional exhibits.
The addendum states that bundled renewal rates are available, but individual dental and vision rates are not. No dental or vision claims experience is available. The group has been with their current carrier for over 5 years, and the RFP is being issued due to increases in medical and pharmacy costs, as well as a desire for outcome-based wellness programs. The group will accept proposals for medical, dental, vision, or EAP individually or in combination.
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| File | Type | Posted |
|---|---|---|
| RFP Document - Essex County Public Schools - 2-2024.pdf |
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ADDENDUM #1
DATE: 2/26/2024
REQUEST FOR PROPOSAL: RFP- #02082024 (eVA number: RFP- 59328)
TITLE: Benefits for Medical, Dental, Vision, EAP – Essex County Public Schools
DATED: 2/16/2024
DUE DATE: 3/1/2024, 5:00 P.M.
OPENING DATE: 2/16/2024
SUBJECT: Addendum Questions/Responses for RFP- #02082024 (eVA number:
RFP-59328)
This Addendum supplements, modifies, deletes from, or adds to the original
Request for Proposal noted above in response to a question(s) received to date, and is made a part of the Request for Proposal and resulting contract documents.
Q1: Please confirm if the current pharmacy formulary is a closed formulary and if a closed formulary should be quoted.
o Response: TLC is an open formulary, so you can quote accordingly.
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Q2: Please confirm if the Deductible and Max out of Pocket accumulate on a calendar year or contract year.
o Response: It is plan (contract) year.
Q3: Will the City of Peterburg be willing to consider family-building benefits as part of this RFP round?
o Response: No
Q4: Would it be possible to request an extension to the 3/1/24 due date.
o Response: Unfortunately, because of the deadlines with TLC and the board meetings for ECPS, we must stick to that timeline.
Q5: What is the eligible and active population for Essex County Public Schools?
o Response: Approximately 191 eligible employees; 151 active employees on plan.
Q6: For email submission, what is the file size limit of the email inbox that will be receiving the proposal?
o Response: 25MB
Q7: As only electronic copies are requested, will ECPS accept electronic signature in lieu of a wet signature?
o Response: Yes, an electronic signature is acceptable.
Q8: What Tab would the response to the Questionnaire fall under?
o Response: You can put it under Tab 2, or you can put it at the end of the requested tabs.
Q9: When is annual open enrollment for ECPS?
o Response: Historically, their O.E. is scheduled for May 1-15, which follows TLC guidelines.
Q10: What is the expected award date for this RFP?
o Response: TBA - There is not a firm date currently scheduled.
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Q11: What Tab would any additional exhibits fall under?
o Response: You can place items under relevant tabs or add them at the end.
Q12: Can you please provide a full census?
o Response: Please request a census from Sylvia Fulford at sylvia.fulford@onedigital.com
Q13: Can you please provide plan design information?
o Response: Please request benefit summaries from Sylvia Fulford at sylvia.fulford@onedigital.com
Q14: Are current/renewal rates available?
o Response: Bundled rates are available; no individual dental/vision rates are available.
Q15: Is there any dental/vision claims experience available?
o Response: We do not have dental or vision data with TLC.
Q16: How long have they been with their current carrier?
o Response: 5+ years
Q17: Why is the group out to bid? Rates, customer services issues, network, etc.?
o Response: Increases in medical/pharmacy costs, desire for outcome-based wellness, etc.
Q18: Will the group accept dental only/vision only proposals?
o Response: The group will accept proposals under each category in the RFP: medical, dental, vision or EAP.
Q19: How much does the employer contribute towards the vision premium?
o Response: Because it is a bundled rate, that cannot be determined.
Q20: Would you like us to quote their vision benefits as $15 exam copay, $20 for materials, $100 frame, and contact allowance, 12/12/24 frequency?
o Response: Any quote should be comparable or better than what they have with TLC.
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Q21: What is the current OON benefit for Dental?
o Response: The OON benefit mirrors the In-Network benefit, but there may be balance billing.
The bidder must take due notice and be governed accordingly. This Addendum must be acknowledged, or your bid may not be considered.
Sylvia Fulford, One Digital
File details come from the government source that posted it. Updated .