Addendum One .pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-50-24

FOR: Mechanical & Controls Upgrades

Gateway Community & Technical College Kentucky Community & Technical College System Covington, Kentucky

DATE: September 13, 2023

RFB-785-2400000080

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

Item 2: Bidders must use the Revised Unit Price, in lieu of previously issued.

END OF ADDENDUM

Invitation to Bid No. RFB-50-24 For: Mechanical & Controls Upgrades

Gateway Community & Technical College Kentucky Community & Technical College System Covington, Kentucky

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

RFB-50-24

OFFICIAL BID DOCUMENT

FOR

MECHANICAL & CONTROLS UPGRADES

GATEWAY COMMUNITY & TECHNICAL COLLEGE

KENTUCKY COMMUNITY & TECHNICAL COLLEGE SYSTEM

COVINGTON, KENTUCKY

LIST OF UNIT PRICES: (ALL BLANKS MUST BE FILLED IN)

Unit prices shall include the furnishing of all labor, materials, suppliers, services and shall include all items of cost, overhead and profit for the Contractor and any Subcontractor involved, and shall be used uniformly without modification for either additions or deductions. The Unit Prices as established shall be used to determine the equitable adjustment of the Contract Price in connection with changes or extra work performed under the Contract. Failure to completely fill out all unit prices requested may result in bid rejection.

DESCRIPTION OF WORK

UNIT PRICE

UNIT OF

MEASURE

1.

Provide and install 4” gate valve in hydronic system including all supports and hangers. Include in price all work associated with draining system as required. $ EA

2.

Provide and install 6” gate valve in hydronic system.

including all supports and hangers. Include in price all work associated with draining system as required. $ EA

3.

Provide and install 8” gate valve in hydronic system including all supports and hangers. Include in price all work associated with draining system as required. $ EA

4.

Provide and install 4” balance valve in hydronic system including all supports and hangers. Include in price al work associate with draining system as required. $ EA

5.

Provide and install 6” balance valve in hydronic system including all supports and hangers. Include in price al work associate with draining system as required. $ EA

REVISED PAGE

Mechanical Equipment and Controls Upgrades

KCTCS: Gateway Community and Technical College

KCTCS Gateway Community & Technical College

RFP-50-24

Subject: Addendum #1

Date: September 13, 2023

Project: KCTCS Gateway Mechanical Equipment Upgrades

TO ALL BIDDERS OF RECORD

This Addendum forms part of the Contract Documents and modifies the Project Manual and the

Construction Drawings dated August 4, 2023. Acknowledge receipt of this Addendum in the Proposal.

Failure to acknowledge this addendum may result in rejection of the proposal.

BID CLARIFICATIONS

1. Construction must be coordinated with KCTCS classroom schedules.

2. Factory startup services for the new chillers, pumps, and VFDs must be included in bid.

3. The owner requests that during construction the controls contractor shall not move on to the next building for construction until a building is turned back over to the owner and is visible via the building automation system.

4. The contractor will be responsible to pay sales tax on all purchases.

5. Refer to Chiller Schedule Remark #8 on sheet M-6.2. – Remark #8 shall read “Provide with all refrigerant accessories and replaceable filter dryer with discharge and liquid valves.”.

6. Add the following remarks to chiller schedules on sheets M-3.1 and M-6.2.

a. Provide chiller with low ambient control to allow unit operation down to 32°F.

b. Provide chiller with vibration isolators.

DRAWINGS/SPECIFICATIONS

1. None.

AIDS TO ADVERTISING AND SPECIAL CONDITIONS

1. The unit prices for installing upgraded thermostats have been removed from the Aids to Advertisement.

Mechanical Equipment and Controls Upgrades

KCTCS: Gateway Community and Technical College

QUESTIONS AND RESPONSES:

1. Question: Are drawings available on Lynn Imaging website?

Response: Yes, the drawings are available for download on the Lynn Imagine website.

2. Question: Is the project phased?

Response: The owner provided the following preference for project phasing.

Regarding the controls – The first two buildings to have controls completed will be the Professional

Services Building and the Technology, Innovation, Enterprise building. The Edgewood campus controls work is to be completed in the summer to limit classroom disruptions due to construction. The Boone campus controls construction can be the last to be completed. The chillers are anticipated to arrive in the fall of 2024 and construction can begin once the chilled water systems are shut down.

3. Question: Fire alarm is referenced on E-1.0. I do not see any fire alarm on any of the other electrical drawings. Is there fire alarm work in the electrical contractors scope? Is this part of the

Emcor allowance? What system is currently on campus if there is work to be performed by the electrical contractor.

Response: There is not any fire alarm scope required.

4. Question: In reviewing the Bid Documents most of the forms that are required to be submitted on MOVEit have “Sample, Do Not Use for Bidding” printed across them. Will the blank forms for the bid be available as an addendum? Also this bid requires a payment and Performance bond. Is there an estimate we can use as our surety request that?

Response: For the Bid Document there is a copy without the “Sample, Do Not Use for Bidding” statement available in the bid package once downloaded from the bid package. Yes, performance and payment bonds are required, if you are the low bidder. A 5% bid bond will be due with your bid.

5. Question: I reviewed the documents again and I don’t see any of the design documents on either

Lynn or BE of KY -- for example: the VAV unit layout at either facility.

Response: The controls are specified via allowance utilizing a GSA materials and OPS labor pricing agreement, which is identified in the special conditions. As such, the VAV unit layout is not required for pricing the project.

6. Question: I don’t see any special allotment specifying Emcor as the preferred controls contractor. Let me know when you get a chance.

Response: The controls are specified via allowance utilizing a GSA materials and OPS labor pricing agreement, which is identified in the special conditions.

RFP-50-24 Gateway Addendum #1 (6)