Addendum One .pdf

PDF 6 MB Posted Feb 29, 2024

Attached to: RFB-178-24 KSP Building Repair Ceiling Administration Bldg
Solicitation number: RFB-785-2400000423-2
Issued by: Lyon County, Kentucky

About this file

Written by GovTribe AI · Aug 22, 2024

This document is an Invitation to Bid issued by the Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, for Building Repairs - Ceiling, Administration Building, Kentucky State Penitentiary, Department of Corrections, Eddyville, Kentucky. The project involves the repair of plaster walls and suspended ceilings in the 2nd and 3rd floor offices of the Administration Building, including demolition, plaster repairs, acoustical ceilings, and lighting. Bids will be received through the Commonwealth's eProcurement system on March 14, 2024 at 1:30 PM ET. There will be a site visit on February 29, 2024 at 10:00 AM CT. Award will be made to the lowest responsive and responsible bidder.

The bid must include a 5% bid bond, list of subcontractors, unit prices, materials and equipment, and proof of good faith efforts to utilize Disadvantaged Business Enterprises. Reciprocal preference will be given to Kentucky resident bidders. Bidders must be registered in the Commonwealth's Vendor Self Service system. The successful bidder must comply with all Commonwealth construction regulations, including workers' compensation, occupational safety, and equal employment requirements.

View the file

Other files

File	Type	Posted
Final_RFB_785_2400000423_2_SO_FORM.PDF	PDF	Feb 29, 2024
Final_RFB_785_2400000423_1_SO_FORM.PDF	PDF	Feb 29, 2024

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-178-24

FOR: Building Repairs- Ceiling Administration Building Kentucky State Penitentiary Department of Corrections Eddyville, Kentucky

DATE: February 29, 2024

RFB-785-2400000423

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Revised Specification Book

Item 2: Bidders must use Revised Official Bid Documents in lieu of previously issued.

END OF ADDENDUM

Invitation to Bid No. RFB-178-24 For: Building Repairs- Ceiling Administration Building Kentucky State Penitentiary Department of Corrections Eddyville, Kentucky

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

RFB-178-24

OFFICIAL BID DOCUMENT

FOR

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

DEPARTMENT OF CORRECTIONS

EDDYVILLE, KENTUCKY

This Official Bid Document consisting of pages 1 through 14, shall be used in submitting a bid document for the work. Copies will be furnished upon request by the authority issuing the Contract Documents.

THIS BID DOCUMENT SUBMITTED BY________________________________________________________________________

(Name and Address of Bidder)

DATE:_________________________________________ TELEPHONE:________________________________________________

GENTLEMEN:

This Bidder, in compliance with your Request for Bid No. RFB-178-24, and having carefully examined the Drawings and complete

Contract Documents as defined in Article 1 of the General Conditions as well as the Specifications for the work as prepared by Peck

Flannery Gream Warren Inc; hereby proposes to furnish all labor, materials, supplies and services required to perform the specifics of the Contract Documents, within the time set forth therein and for the stated Lump Sum Bid Amount.

The Bidder hereby acknowledges receipt of the following Addenda:

ADDENDUM NO._____________ DATED______________ ADDENDUM NO._____________ DATED______________

(IF NONE HAVE BEEN ISSUED AND RECEIVED, INSERT THE WORD NONE.)

OFFICIAL BID DOCUMENT

FOR

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

ALL BLANKS IN THE BID DOCUMENTS SHALL BE COMPLETED AND ALL REQUIRED SUPPORT DATA SHALL

BE FURNISHED. IF INDICATED I N THE BIDDING DOCUMENTS, SUMS SHALL BE EXPRESSED IN BOTH WORDS

AND FIGURES. IN THE CASE OF DISCREPANCY BETWEEN THE TWO, THE AMOUNT IN WORDS SHALL

PREVAIL.

LUMP SUM BASE BID:

The Bidder agrees to furnish all labor, materials, supplies and services required to complete this project defined as Building Repairs-

Ceiling, Administration Building, Kentucky State Penitentiary, Department of Corrections, Eddyville, Kentucky for the Department for Facilities and Support Services, Commonwealth of Kentucky, in accordance with the Drawings, Specifications, and Contract

Documents, and any duly issued Addenda for the LUMP SUM BID AMOUNT set forth below:

LUMP SUM BASE BID AMOUNT:

__________________________________________________________________________________________________DOLLARS

(USE WORDS)

______________________________________________________CENTS ($____________________________________________)

(USE WORDS) (USE FIGURES)

NOTE: THE AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF

INTEREST PAGE MUST BE PROPERLY EXECUTED FOR THE LUMP SUM BASE BID TO BE VALID.

OFFICIAL BID DOCUMENT

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I, HEREBY CERTIFY:

1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer and employee of the bidding corporation having authority to sign on it’s behalf (if the bidder is a corporation);

2. That the submitted bid or bids covering Division of Engineering and Contract Administration Request for Bid No. RFB-178-

24 have been arrived at by the bidder independently and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other contractor, vendor of materials, supplies, equipment or services described in the Request for Bid, designed to limit independent bidding or competition; as prohibited by provision KRS 45A.325;

3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder, its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids.

4. That the bidder is legally entitled to enter into the contract with the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest, including those prohibited by the provisions of KRS 164.390; and 45A.330 to 45A.340 and

45A.455;

5. This offer is for thirty (30) calendar days from the date this bid is opened. In submitting the above it is expressly agreed that upon proper acceptance by the Division of Engineering and Contract Administration of any or all items bid above, a contract shall thereby be created with respect to the items accepted;

6. That I have fully informed myself regarding and affirm the accuracy of all statements made in this Official Bid Document including Bid Amount.

7. Unless otherwise exempted by KRS 45.590, the bidder intends to comply in full with all requirements of the Kentucky Civil

Rights Act and to submit data required by the Kentucky Equal Employment Act upon being designated the successful bidder.

8. That the bidder, if awarded a contract, would not be in violation of the Executive Branch Code of Ethics established by KRS

11A.001 through KRS 11A.990.

9. That the bidder is not debarred from doing business with federal agencies and that, if debarred during the life of the contract, the bidder will notify the Commonwealth buyer of record within seventy-two (72) hours of the federal debarment.

READ CAREFULLY – SIGN IN SPACE BELOW – FAILURE TO SIGN INVALIDATES BID

SIGNED BY:________________________________________ FIRM:______________________________________________

PRINT NAME:______________________________________ ADDRESS:__________________________________________

TITLE:_____________________________________________ ____________________________________________________

CITY STATE ZIP CODE

DATE:______________________________________________

TELEPHONE NO:___________________________________

FEDERAL ID. NO. OR SOCIAL SECURITY NO. EMAIL: ____________________________________________

*Disadvantaged Contractors, check type of certification:

WBE MBE DBE SERVICE-DISABLED VETERAN

*Disadvantaged Contractors attach a copy of certification.

OFFICIAL BID DOCUMENT – SUBMITTAL DATA

THE FOLLOWING ITEMS ARE HEREWITH ENCLOSED AS REQUIRED:

Sworn Required Affidavit For Bidders, Offerors And Contractors

Sworn Affidavit for Claiming Resident Bidder Status

Vendor Report of Prior Violations of KRS Chapters, 136, 139, 141, 337, 338, 341 and 342.

Bidder’s Qualifications.

Disadvantaged Business Enterprises (DBE) Participation

The utilization of minority/disadvantaged vendors and subcontractors is encouraged, whenever possible, on public projects.

The bidder and contractor should make full efforts to locate disadvantaged business persons.

Bidders may use the following resources:

Commonwealth of Kentucky's SMALL BUSINESS CONNECTION website: https://secure.kentucky.gov/sbc/default.aspx

Kentucky Minority and Women Business Enterprise website: https://mwbe.ky.gov/Pages/default.aspx

Kentucky Service-Disabled Veteran-Owned Small Business website:

https://finance.ky.gov/initiatives/sdvosb/Pages/default.aspx

Kentucky Transportation Cabinet Disadvantaged Business Enterprise directories: http://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx

Finance and Administration Cabinet, Office of EEO/Contract Compliance: email Finance.ContractCompliance@ky.gov or call 502-564-2874

U.S. Small Business Administration, Dynamic Small Business Search website: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

Louisville/ Jefferson County Metropolitan Sewer District website: http://www.msdlouky.org/insidemsd/diverse/find.html

A bidder must include a list of all disadvantaged vendors and/or subcontractors contacted in order to prepare a bid (ATTACH

TO OFFICIAL BID DOCUMENT).

If the bidder fails to utilize any disadvantaged vendors and/or subcontractors, a statement must be included to describe actions to include disadvantaged vendors and/or subcontractors (ATTACH TO OFFICIAL BID DOCUMENT).

The Finance and Administration Cabinet will review all submissions by bidders to determine compliance with this provision.

List of Unit Prices, if applicable

List of Subcontractors, if applicable

List of Materials and Equipment, if applicable

Bid Guaranty in the amount of no less than five percent (5%) of the TOTAL BID AMOUNT.

Roofing Certifications, if applicable.

All bidders are now required to be registered and active on our Vendor Self Service website https://vss.ky.gov/vssprod-ext/Advantage4

FINANCE AND ADMINISTRATION CABINET

SWORN STATEMENT REGARDING CAMPAIGN FINANCE LAWS

PURSUANT TO KRS 45A.110 AND KRS 45A.115

The following form (page 5) relative to Campaign Finance Laws shall be completed in total, notarized and returned with your bid.

Responsibility of a bidder or offeror for a contract award shall not be made until the bidder or offeror provides this sworn statement.

https://secure.kentucky.gov/sbc/default.aspx https://mwbe.ky.gov/Pages/default.aspx https://finance.ky.gov/initiatives/sdvosb/Pages/default.aspx http://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx http://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx mailto:Finance.ContractCompliance@ky.gov http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm http://www.msdlouky.org/insidemsd/diverse/find.html

Rev. 9-16-22

Required Affidavit for Bidders, Offerors and

Contractors

(KRS 45A.110 & 45A.115)

Affidavit Effective for One (1) Year from Date of Execution

Instructions: Pursuant to KRS 45A.110 and 45A.115, a bidder, offeror, or contractor (“Contractor”) is required to submit a Required Affidavit for Bidders, Offerors, and Contractors to be awarded a contract, or for the renewal of a contract. An authorized representative of the contracting party must complete the attestation below, have the attestation notarized, and return the completed affidavit to the Commonwealth.

Attestation

As a duly authorized representative for the Contractor, I swear and affirm under penalty of perjury, that that the Contractor has not knowingly violated campaign finance laws of the Commonwealth of Kentucky and that the award of a contract will not violate any provision of the campaign finance laws of the

Commonwealth. For purposes of this attestation, "Knowingly" means that the bidder or offeror is aware or should have been aware of the existence of a violation. The bidder or offer understands that the

Commonwealth retains the right to request an updated affidavit at any time.

Signature Printed Name

Title Date

Bidder or Offeror Name: __________________________________________________________

Address: __________________________________________________________

Commonwealth of Kentucky Vendor Code (If known):

Subscribed and sworn to before me this day of , .

State of: Notary: __________________________________________

County of: My Commission Expires: ____________________________ https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=22348 https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=22349

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS CLAIMING RESIDENT BIDDER STATUS

FOR BIDS AND CONTRACTS IN GENERAL:

The bidder or offeror hereby swears and affirms under penalty of perjury that, in accordance with KRS 45A.494(2), the entity bidding is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

1. Is authorized to transact business in the Commonwealth;

2. Has for one year prior to and through the date of advertisement

a. Filed Kentucky income taxes;

b. Made payments to the Kentucky unemployment insurance fund established in KRS 341.49; and

c. Maintained a Kentucky workers’ compensation policy in effect.

The BIDDING AGENCY reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination.

Company Name

Address

Subscribed and sworn to before me by

(Affiant) (Title) of this _____day of ____________,20___.

(Company Name)

Notary Public

[seal of notary] My commission expires:

VENDOR REPORT OF PRIOR VIOLATIONS

ON CONSTRUCTION SEALED BIDS

This form is applicable to all sealed bids for construction projects issued by the Finance and Administration Cabinet, Division of

Engineering and Contract Administration (DECA) in accordance with KRS 45A.080.

The Prime Bidder on any construction sealed bid shall provide the required information attached, for the Prime Bidder, as an attachment to the bid.

The information required is specifically - any violations issued within the last five (5) calendar years of the following:

1. Violations of KRS Chapter 136 (Corporation and Utility Taxes);

1. Violations of KRS Chapter 139 (Sales and Use Taxes);

2. Violations of KRS Chapter 141 (Income Taxes);

3. Violations of KRS Chapter 337 (Wages and Hours);

4. Violations of KRS Chapter 338 (Occupational Safety and Health of Employees);

5. Violations of KRS Chapter 341 (Unemployment Insurance);

6. Violations of KRS Chapter 342 (Workers Compensation); and

7. Violations of Occupational Safety and Health Laws in any other states and at the federal level.

If there are no violations for a particular category, vendor should attach a statement to that effect.

If there are violations for a particular category, the vendor should list them and provide the following information for each: the date of the violation, a short description of the violation (including statutory citation), the name of the governmental enforcement agency involved, and the amount of any penalties imposed as a result of the final determination.

Please note that this information may be provided to other governmental agencies, such as the Kentucky Labor Cabinet, as part of the bid process. DECA reserves the unqualified right to disqualify any vendors from participating further in this bid process.

In addition, the successful prime bidder and subcontractors shall remain in continuous compliance with KRS 45A.485 during the life of any contract awarded, and shall notify DECA of any new final determinations of violations in any of the above-mentioned categories, which occur after contract award, and during the life of any contract awarded. Failure to comply with these requirements may result in the bidder and subcontractors being disqualified from participating in future bid opportunities for the Commonwealth.

COMPANY NAME: ____________________________________________

TAX PAYER ID #: ____________________________________________

THIS VENDOR VIOLATION FORM MAY BE SENT TO THE LABOR CABINET FOR VERIFICATION. PLEASE MAKE SURE

ALL YOUR VIOLATIONS ISSUED WITHIN THE LAST FIVE (5) YEARS ARE LISTED. IF YOU LIST “NONE” BUT THE

LABOR CABINET’S RECORDS SHOW OTHERWISE, YOUR BID MAY BE REJECTED. FOR A LIST OF YOUR VENDOR

VIOLATIONS, YOU CAN FAX OR EMAIL THE LABOR CABINET WITH YOUR REQUEST.

FAX NUMBER IS (502) 696-1984 OR EMAIL: wages@ky.gov .

Violation Category Date Description Govt. Enforcement

Agency

Amount of Penalties mailto:labor.wages@ky.gov

BIDDER’S QUALIFICATIONS

The Bidder’s Qualifications are required by the owner to be submitted as set forth herewith:

1. This firm is a Corp.________, Partnership________, or Proprietorship________.

2. A permanent place of business is maintained at:

STREET CITY STATE ZIP CODE

TELEPHONE NUMBER

3. The following construction plant and equipment will be made available for use on this contract:

4. In the event the contract is awarded the undersigned, surety bonds will be furnished by:

5. Experience of Contractor on other similar work:

6. We now have the following jobs under contract and bonded:

JOB TOTAL CONTRACT PERCENT COMPLETED

P-2

DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION

1.01 CERTIFICATION OF DBE: Any DBE utilized pursuant to this Section shall be certified as a DBE by one of the following: Kentucky Finance and Administration Cabinet, Kentucky Transportation Cabinet or other state

Transportation agencies, the Louisville/Jefferson County Metropolitan Sewer District, the Tri-State Minority

Supplier Development Council or other state Minority Supplier Development Councils, the Ohio River Valley

Women’s Business Council, the Women’s Business Enterprise National Council, the National Women Business

Owners Council, or the Small Business Administration.

1.02 OBLIGATION OF BIDDER/CONTRACTOR: Bidder/Contractor shall make a good faith effort to meet the

DBE contract goal set by the Commonwealth by including DBE’s as subcontractors and/or material suppliers on

10% of the total estimated cost of the Contract. The failure to meet the foregoing goal shall not result in disqualification from bidding or being awarded a contract. However, Bidders/Contractors not meeting the DBE goal shall be expected to provide written proof of their good faith efforts. Award of the contract shall be conditioned upon satisfaction of the requirements established by this section. The Bidder/Contractor shall attempt to divide the work in the contract to facilitate use of DBE’s (however, there is no requirement that the work be artificially divided or divided in a way that raises the bid price of the Bidder/Contractor).

1.03 PROOF REQUIRED: Each bidder shall furnish written proof in their bid package that they reached the DBE participation goal for this Contract, or of their good faith efforts to meet the DBE participation goal. A copy of each participating DBE’s certification shall accompany the required forms. All submissions shall be subject to verification of the Commonwealth.

A. Proof that the apparent successful bidder reached the DBE goal shall consist of the following and shall be made on form DB-2-A, attached hereto:

1. The names and addresses of DBE firms that will participate in the contract;

2. A description of the work each named DBE firm will perform;

3. The dollar amount of participation by each named DBE firm;

4. The percentage amount of participation by each named DBE firm;

B. Proof that the apparent successful bidder made a good faith efforts to meet the DBE participation goal may include the following:

1. Advertisement by the Bidder/Contractor of DBE contracting opportunities associated with this contract in at least one of each of the following periodicals: a periodical in general circulation throughout the Commonwealth, a trade periodical focused on DBE contractors/suppliers in general circulation throughout the Commonwealth, and a minority-focused periodical in general circulation throughout the Commonwealth. The Bidder/Contractor shall include copies of the dated advertisements in his bid package;

2. Written notice of DBE opportunities in this contract to at least five pertinent DBE’s at least seven days prior to the bid opening date. Copies of the written notices shall be included in the bid package;

3. The Bidder/Contractor’s response(s) to those DBE’s who requested plans, specifications and/or contracting requirements. Copies of said responses shall be included in the bid package;

4. Documentation on form DB-2-B of good faith negotiations with at least three DBE’s, with no rejection of a qualified DBE without sound reason, including price quotes that are above other subcontractor’s price quotes;

5. Utilization of the Finance and Administration Cabinet’s Office of Equal Employment Opportunity and Contract Compliance for referrals to organizations that assist in locating DBE's. Proof of use of such referrals and contacts made as a result thereof shall be included in the bid package.

DB-2-A

DISADVANTAGED BUSINESS AVAILABILITY VERIFICATION

____________________________________________________________ does commit itself that on the following project:

NAME OF COMPANY

PROJECT NAME REQUEST FOR BID NUMBER

The Bidder agrees to furnish information required by the Commonwealth of Kentucky to indicate the Disadvantaged Business which it intends to utilize. Breach of this commitment constitutes breach of the Bidder’s contract if awarded.

NAME OF DISADVANTAGED BUSINESS TELEPHONE TYPE OF WORK

DOLLAR VALUE PERCENT DISADVANTAGED CLASSIFICATION

The undersigned shall enter into a formal agreement with the Disadvantaged business firms for work listed in this schedule conditioned upon execution of a contract with the Commonwealth of Kentucky.

Disadvantaged business firms listed above by the Bidder and accepted by the Owner and the Architect/Engineer shall be used on the work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and the

Architect/Engineer. The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the Bidder to the commitment herein set forth.

Signature and title of authorized official of the company and the data shall be properly executed on this document or the bid will be deemed nonresponsive.

NAME OF AUTHORIZED OFFICER TITLE

SIGNATURE DATE

If you are bidding as a General Contractor on this project i.e. direct bidding and a Disadvantaged as defined herein, please provide a copy of your DBE Certification.

Submit with Bid.

(Please copy additional Disadvantaged Business Availability Forms as necessary.)

DB-2-B

DISADVANTAGED BUSINESS UNAVAILABILITY VERIFICATION

I, ________________________________________________________________________, _______________________________

(TITLE)

of _______________________________________________________________________________________________________

(PRIME BIDDER)

certify that on ______________________ I contacted the following Disadvantaged owned business by: (circle one) Certified Mail, Phone, In Person to obtain a bid for work items to be performed on the Contract.

DISADVANTAGED FORM OF BID SUPPORT

CLASSIFICATION WORK ITEMS (I.E., UNIT PRICE, MATERIALS

(IE. WBE, MBE, DBE, SDVOSB) CONTRACTOR SOUGHT LABOR & LABOR ONLY)

To the best of my knowledge and belief, said Disadvantaged owned business was unavailable (exclusive of unavailability due to lack of agreement on price) for work on this project, or unable to prepare a bid, for the following reason(s):

SIGNATURE ______________________________________

DATE ____________________________________________

______________________________________________________________________________________________ was offered an

(NAME OF DISADVANTAGED BUSINESS)

opportunity to bid on the above-identified work on _______________________________________________________________by

(SOURCE)

The above statement is a true and accurate account of why I did not submit a bid on this project.

(SIGNATURE OF DISADVANTAGED BUSINESS)

(TITLE) (DATE)

Submit with Bid if Applicable.

(Please copy additional Disadvantaged Business Unavailability Forms as needed.)

OFFICIAL BID DOCUMENT

FOR

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

LIST OF UNIT PRICES: (ALL BLANKS MUST BE FILLED IN)

Unit prices shall include the furnishing of all labor, materials, suppliers, services and shall include all items of cost, overhead and profit for the Contractor and any Subcontractor involved, and shall be used uniformly without modification for either additions or deductions. The Unit Prices as established shall be used to determine the equitable adjustment of the Contract Price in connection with changes or extra work performed under the Contract. Failure to completely fill out all unit prices requested may result in bid rejection.

DESCRIPTION OF WORK

UNIT PRICE

UNIT OF

MEASURE

1. Repair of plaster, 1” thickness. $ square feet

OFFICIAL BID DOCUMENT

FOR

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

LIST OF PROPOSED SUBCONTRACTORS:

(Must be submitted with Bid)

The following list of proposed subcontractors is required by the owner to be executed, completed, and submitted with the Bidder’s

Proposal. All subcontractors are subject to approval by the Division of Engineering and Contract Administration, Department of

Facilities and Support Services, Frankfort, Kentucky. Failure to submit this list, completely filled out, may result in bid rejection.

If certain branches of work are to be done by the Prime Contractor, so state. Review/evaluation of subcontractors will occur on the bid opening day. If the Commonwealth requests replacement of a subcontractor, on bid opening day, then the apparent low bidder will provide a replacement subcontractor prior to close of the Commonwealth’s business day on that day. Failure of the apparent low bidder to comply with the preceding sentence may result in bid rejection. If subcontractor review/evaluation is not completed on the bid opening day, then procedures for any replacement will be issued based on the uniqueness of each situation. The responsibility for selection, offering of qualified, competent subcontractors to accomplish the work intended is solely the responsibility of the bidder to the Commonwealth.

ALL BLANKS MUST BE FILLED IN. IF PERFORMED BY THE BIDDER, STATE PRIME/GENRAL

CONTRACTOR.

BRANCH OF WORK NAME OF SUBCONTRACTOR

1. Plaster

2. Acoustical Ceilings

3. Electrical

OFFICIAL BID DOCUMENT

FOR

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

LIST OF MATERIALS AND EQUIPMENT (MUST BE COMPLETELY FILLED OUT WHEN BID IS SUBMITTED):

Every item listed under the different phases of construction must be clearly identified so the Owner will know what the bidder proposes to furnish. Bidders be hereby advised that this list is required by the owner to be executed, completed, and submitted with bid.

The use of the manufacturer’s dealer’s name only, or stating “as per plans and specifications”, will not be considered as sufficient identification.

Where more than one “Make or Brand” is listed for any one item, the Owner has the right to select the one to be used.

Failure to submit a proper list may result in rejection of the bid.

MATERIAL AND/OR EQUIPMENT: MANUFACTURER AND BRAND NAME:

1. Acoustical Ceilings

2. Plaster Materials

3. Lighting Fixtures

FINANCE AND ADMINISTRATION

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

REQUEST FOR BID NO. RFB-178-24

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

DEPARTMENT OF CORRECTIONS

EDDYVILLE, KENTUCKY

Agency: 527 Fund: CA8A

INDEX

BUILDING REPAIRS- CEILING

ADMINISTRATION BUILDING

KENTUCKY STATE PENITENTIARY

INDEX

VSS - HOW TO SUBMIT AN ONLINE RESPONSE

OFFICIAL BID DOCUMENT

NOTICE TO CONTRACTORS

PART I ADVERTISEMENT FOR BIDS

PART II INSTRUCTIONS TO BIDDERS

PART III GENERAL CONDITIONS

PART IV PAYMENT BOND

PART V PERFORMANCE BOND

PART VI AGREEMENT BETWEEN OWNER AND CONTRACTOR

SPECIAL CONDITIONS

SPECIFICATIONS

IMPORTANT: Please follow current state health and safety guidelines for all Commonwealth of Kentucky construction projects. All information and/or instructions will be in the Notice to Contractors and Advertisement for Bids.

Contractors must electronically submit their Bid Documents under the corresponding Solicitation in Vendor Self Service VSS for it to be received.

HOW TO SUBMIT AN ONLINE RESPONSE THROUGH THE KENTUCKY

VENDOR SELF SERVICE (VSS) FOR CAPITAL CONSTRUCTION

OFFICE OF FACILITY DEVELOPMENT AND EFFICIENCY

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

Go to http://vss.ky.gov

From the Home page, navigate to the Published Solicitations in one of the following ways:

i) Click the Published Solicitations icon.

http://vss.ky.gov/

Locate the desired solicitation.

• You may search by the following fields:

o Show Me (Open, Closing Soon, Recently Published, Recent Amendments, Recent Awards) o Category (Agricultural, Animal Related, Clothing, etc.) – this is not required and may not always be available o Type (P3 Notice, Request for Bids, Request for Information, Request for Proposals, Request for Quotes) o Keyword Search (can search by Solicitation ID, Solicitation Description, Agency, and Buyer) o Status (Awarded, Closed, Amended, Open, Reopened, Cancelled)

In the Solicitation Number / Type / Category column, click the solicitation number link to view the details of the solicitation.

Review the solicitation details. Make certain to review each tab, especially the Attachments tab, and check the requirements and documentation associated with the bid requirements. There may be documents that must be completed and uploaded in order for your bid to be deemed responsive.

Click Respond Online to create a Solicitation Response.

Step 1. Select Lines

On the Select Lines Step, there will only be one line for Construction Solicitations, and you will select that line and click Continue.

Step 2. Respond to Lines

All construction solicitations will be for a line type requesting a Contract Amount. You will enter $0.00 (zero) in the Contract Amount. Your Lump Sum Bid Amount and Alternates (if required) will be recorded on the Official Bid Document (located at www.stateofkyprojects.com ) and uploaded as an attachment as instructed under “Step 5. Add Attachments”. No other fields will be required. Click Continue.

Step 3. Checklist/Scoring Criteria

Not Applicable for Construction Bids. Click Continue.

Step 4. Enter General Comments

Not Applicable for Construction Bids. Click Continue.

Step 5. Add Attachments

• Click Add Attachments.

http://www.stateofkyprojects.com/

• Click Browse on the Attachments page to locate your Completed Official Bid Documents and 5% Bid Bond (if Required) Once all files are selected, click Upload. Documents are limited to ten (10) at one time.

• Maximum Attachment Size per file is 65000 KB

• Verify the “Successfully Uploaded File” message displays. Click Close.

• Review the attached file(s). Click Add Attachments to add a new file. Click Delete to remove a file.

• If all files are attached, click Continue to proceed to the next step.

Step 6. Review and Submit

Review all information entered. If all information is correct, click Submit Response.

Verify the “Thank you for your response. It has been successfully submitted.” message displays.

All responses will be listed. If you do not see your solicitation ID listed, you may enter the solicitation ID in the Keyword Search. A successful submission will have a Response Status of Accepted.

An email notification will be sent to verity that your response was accepted.

If you do not receive an email notification, you may still check the status of your bid submission by following the steps as listed in the following section, “Solicitation Responses.”

If your submission was not successfully submitted, you may reach out to the Customer Resource Center help desk for assistance by email at Finance.CRCGroup@ky.gov or by phone at 502-564-9641 or toll-free at 877-973-4357.

SOLICITATION RESPONSES

Responses may be viewed on the My Responses section. Additional information may be found in the How to Locate a Response for a Business Opportunity guide (available on the VSS website under Download Vendor Forms).

How to View Your Responses Log in to VSS.

From the Home page, use one of the following methods to access the My Responses page

i) On the Home page, click My Reponses.

The My Responses page displays all the responses for your vendor code.

The Link to Response column has a link to view the response. Click the link to view.

The Response Status column shows the status of your responses. Only Accepted statuses are successfully submitted responses.

1. Click My Responses from the Home Page 2. Click the Highlighted SR Link for the corresponding response. 3. Click Withdraw Response or Discard from within the 3 Dot Menu.