Addendum_One_12A2282.pdf

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1727 30th STREET, MS-65

SACRAMENTO, CA

95816

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and- contracts/

March 20, 2025

Addendum No. 1 Invitation for Bid (IFB) #12A2282

Encampment Site Waste Removal and Cleanup Services in Orange County

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

The following are changes for this IFB:

IFB, Item C.11 and Attachment 4, Proposed Form of Agreement, Exhibit A, Item 12.A.1 have been revised to the following:

12. Contractor’s Licensing, Certification, and Permit Requirements A. The prime Contractor shall maintain the following trainings, permits and licenses for the duration of this Agreement:

1) A Class A – General Engineering Contractor License and a Hazardous

Substance Removal (HAZ) Certification from California Contractor’s State License Board (CSLB).

Please see new Attachment 4, Proposed Form of Agreement attached to the end of this Addendum.

All other terms and conditions set forth in the IFB remain in full force and effect.

Sincerely, JoAnna Nevarez

Contract Analyst

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/

Contractor’s Name TBD Agreement Number 12A2282

Exhibit A

Encampment Services–State

Rev. 03/03/2025

Scope of Work

1. The purpose of this agreement is to set forth the terms and conditions under which each Contractor agrees to provide Encampment Site Waste Removal and Cleanup Services in Riverside County to the California Department of Transportation (Caltrans) on an on-call, as-needed, and/or urgent basis.

A. Contractor shall collect, remove, transport, and legally dispose of environmentally regulated, biological and hazardous waste (HazWaste), contaminated materials, and/or debris, waste and other substances including but not limited to those stated in Exhibit A, clause titled Contractors HazWaste Responsibilities (collectively the "HazWaste Materials") at the sites identified on the Service Request, Attachment 3. Contractor shall also clean the sites so that no HazWaste Materials and other debris remains. For safety reasons, hand and/or mechanical equipment will be used whenever possible, to grab, remove, clean, and load HazWaste materials. Contractor shall provide services as specified on the Service Request, Attachment 3, and as described below. All services will include the collection of Personal Property as stated in Item 2, below.

1) HazWaste Materials – Contractor shall collect, remove, transport, and legally dispose of all

HazWaste Materials at the sites set forth in Service Request, Attachment 3, and also clean the sites so that no HazWaste Materials remains on the site. The HazWaste Materials include, but are not limited to, contaminated debris, biological waste, environmentally regulated substances, tires, and hazardous waste, including the HazWaste Materials in confined spaces. Biological waste is any material that contains, has been contaminated by, or may be contaminated by a biohazardous agent (risk to human health or the environment), and it includes, but it is not limited to, syringes, needles, blood, vomit, urine, and feces. See details in Exhibit A, clause titled Contractors HazWaste Responsibilities. As part of the HazWaste services, Contractor shall furnish all labor, Hazardous Waste Operations and Emergency Response (HAZWOPER) trained employees, tools, hand tools, materials, bags, supplies (including disinfectant), Personal Protective Equipment (PPE), equipment, incidentals, travel, and legal disposal services necessary for the cleanup and removal of all HazWaste Materials and debris at the site. Disposal Services shall include all costs related to the collection, removal, disposal, and transportation of HazWaste materials and all other debris collected at the Service Request job site(s) to the appropriate disposal site(s). The site includes, but it is not limited to, the landscaped areas of the freeways, State highways, structures, bridges, and the confined spaces within the structures and bridges, and right-of way.

2) Contractor shall log, collect, bag, and label all personal property and other materials that have apparent value that are not HazWaste Materials, as described in clause titled Contractor Responsibilities.

3) Disposal of waste shall include all costs related to the collection, removal, disposal costs, and transportation of HazWaste materials and other debris collected at job sites to the appropriate disposal facility.

4) Urgent Services are services that are determined necessary by Caltrans Contract Manager and shall include but is not limited to encampments or the remainder of, which needs immediate response due to circumstances that exist when an encampment poses an imminent threat to life, health, safety or infrastructure, impacts the operation and/or maintenance of the highway and/or facilities, where encampments pose unsafe conditions for the persons experiencing homelessness, the traveling public, adjacent neighborhoods, Caltrans staff and first responders and may include preventive work to prevent flooding, fires, Exhibit A

Encampment Services–State

Rev. 03/03/2025 slope failures, contamination of waterways and any other critical condition determined to be urgent by Caltrans Contract Manager.

5) An urgent Service Request will be verbally initiated via phone call and will be followed up with the written Service Request as soon as possible and as conditions permit. Once verbally contacted for urgent services, Contractor shall have five (5) hours to report to the encampment site.

2. Notwithstanding the terms of this Agreement, subcontracting is ONLY permitted for the Spray Technician under this Agreement. The Prime Contractor shall supply all other items necessary to complete the work as described in this agreement. All labor shall be performed by the employees of the prime Contractor and/or subcontractor performing any element of work as described in this Scope of Work.

3. All references to Caltrans Contract Manager shall include designee.

4. The services shall be performed along various State Routes throughout the county of Orange.

5. This Agreement will commence on July 18, 2025 (estimate) or upon approval by the Department of

General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on July 17, 2028 (estimate). The services shall be provided during normal working hours of 6:00 a.m. to 2:30 p.m., Monday through Friday. Contractor may be required to provide services outside of normal business hours, including on weekends and holidays, to complete urgent services, as determined by and left to the sole discretion of Caltrans Contract Manager. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor’s Name TBD Section/Unit: District 12/Maintenance

Caltrans Contract Manager: TBD Project Manager:

Address: 691 South Tustin Street Orange, CA 92865 Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Work under a Service Requests will be assigned first to the lowest ranked bidder.

B. If Caltrans Contract Manager determines that the lowest ranked bidder is unable to accept any additional work or is unable or refuses to perform the work as requested in the Service Request, a subsequent bidder will then be called in ascending order (lowest to highest) of their bid amount, up to a total of two (2) bidders. Contractor’s ability to accept any additional work will be measured according to Contractor’s available resources and the time requirements set by

Exhibit A

Encampment Services–State

Rev. 03/03/2025

Caltrans Contract Manager for response and completion of work.

C. Any Contractor who accumulates a backlog of two (2) Service Requests for which work has not commenced by the date set in the Service Request will not receive any additional Service Requests from Caltrans Contract Manager until the backlog of work is completed. All new Service Requests for services will be issued to Contractor with the next lowest bid.

D. Any Contractor who is consistently behind schedule is subject to having their contract terminated for Default, per Exhibit D, Section 2.

Rank Contractor Bid Amount

1. TBD $TBD

2. TBD $TBD

8. Contracting Work Through Service Request A. Specific work, equipment and personnel requirements will be assigned by Caltrans Contract

Manager to Contractor through issuance of Service Requests, describing in detail the services to be performed. Caltrans Contract Manager has the sole authority and responsibility to manage, track and approve the schedule, cost and/or deliverables in a Service Request, see Service Request, Attachment 3.

B. Contractor shall review, sign and return a routine Service Requests within 24 hours of issuance.

C. An urgent Service Request will be verbally initiated via phone call and will be followed up with the written Service Request as soon as possible and as conditions permit. Once verbally contacted for urgent services, Contractor shall have five (5) hours to report to the encampment site.

D. Contractor shall provide a phone number that will be answered 24-hours a day, seven (7) days a week. If a message is left at the phone number given by Contractor, Contractor must return the call within one (1) hour.

E. Caltrans Contract Manager will coordinate with California Highway Patrol (CHP) and Contractor, in the removal effort, and will set the time and date of work for each Service Request and walkthrough. Caltrans Contract Manager has the sole discretion to determine walkthrough dates and times. Caltrans Contract Manager will notify CHP to assist Caltrans in posting Encampment Notice to Vacate signs, in accordance with the templates, Attachment 4 in both English and Spanish, in conspicuous areas of the encampment 48 hours prior to cleanup to give adequate notice for occupants to remove their personal belongings. Templates may be provided in additional languages based on the regional needs.

F. All costs related to the urgent cleanup shall be at the rates included on the Bid Proposal Attachment 1. Urgent Services will not require posting of Notice to Vacate posters unless otherwise directed by Caltrans Contract Manager.

G. Service Requests may not be used to amend the Agreement to extend beyond the termination date of this Agreement, or to exceed the scope of work under this Agreement.

H. Scheduled Walk Through

1) Prior to issuance of a Service Request, excluding an urgent situation, Caltrans Contract

Manager will schedule a date and time for a walk through. Caltrans Contract Manager and

Exhibit A

Encampment Services–State

Rev. 03/03/2025

Contractor Project Manager shall walk through and photograph each encampment site(s) to be included in the Service Request.

2) The scheduled walk through shall establish the Service Request deliverables, including the makeup of the crew to clean up the site(s), the amount of work hours (for staff and equipment) to execute the Service Request, the required equipment (including the number of bins and containers), supplies, materials, and number of locations and days needed. Caltrans Contract Manager will determine the staging location, size of crew, estimated work hours, number of days, locations and equipment required. After the walkthrough, Caltrans Contract Manager will provide the Service Request to Contractor within 24 hours of the walkthrough.

For the purpose of this agreement, the term staff includes the personnel listed on Bid Proposal, Attachment 1 and Service Request, Attachment 3.

I. Prior to commencing any item of work, a written Service Request shall be prepared for the specific work to be accomplished. Each Service Request shall be agreed to, and signed first by, Contractor’s Project Manager and then by Caltrans Contract Manager prior to commencing any item of work other than the initial walkthrough.

J. Caltrans will identify all work to be performed under this Agreement through the preparation of a Service Request. The Service Request will specifically identify:

1) Service Request number

2) Agreement number 12A2282

3) Date of request

4) Contractor and Project Manager names

5) Requester’s name

6) Performance period, to include start day(s) and time(s)

7) Date of initial walk through

8) Project Manager hours used during initial walkthrough

K. Caltrans Contract Manager will issue a Service Request that will identify, along with the above items, the specific location(s) of each encampment site, the estimated number of days required to complete the Service Request, the specific size and makeup of the crew(s) to complete the work which includes the specific equipment and materials along with the size and number of bins. There will only be one Service Request per day, per crew, regardless of the hours worked and/or the number of sites cleaned. Each Service Request may include multiple job sites and will include services needed for the day regardless of the number of hours and may be less than eight (8) hours and shall not be more than eight (8) hours per day. Service Requests may require multiple days and/or sites. When more than one (1) crew is used, a separate Service Request will be issued.

L. Contractor shall promptly acknowledge receipt of the Service Request requiring services.

Contractor shall review, sign and return the Service Request, within 24 hours after receipt. Upon the return of Contractor’s signed Service Request, Caltrans Contract Manager will sign the Service Request. It will be the sole discretion of Caltrans Contract Manager to determine the size, makeup and needed equipment, materials, and bins to complete a Service Request.

M. Contractor shall promptly schedule and complete services under this Agreement in

Exhibit A

Encampment Services–State

Rev. 03/03/2025 accordance with the written instructions in the Service Request(s), including begin work on date(s) posted on permanent signs and/or paper notices at the sites(s) designated on each executed Service Request. Caltrans recognizes Contractor's desire to maintain flexibility in scheduling work, however, Contractor’s undue delay in completing Service Requests alone shall be cause for termination of this Agreement per Exhibit D, Termination. When requested by Caltrans Contract Manager, Contractor shall show proof of proper scheduling.

N. The cost estimate shall be in the format prescribed in the Service Request. The finalized Service Request shall be signed by both Caltrans Contract Manager and Contractor.

O. Service Requests are not valid until approved by Caltrans Contract Manager and subsequently signed by both parties. No payment will be due or made for any work performed on an unsigned Service Request, and Caltrans will not pay for any work described on the unsigned Service Request.

P. Contractor shall not commence performance of work or services on a Service Request until it has been approved by Caltrans Contract Manager and notice to proceed has been issued by Caltrans Contract Manager. Once Caltrans Contract Manager issues the notice to proceed (begin work), changes in Personnel, Equipment, Materials and Bins, Miscellaneous Items and Mid-shift Disposals are not allowed unless approved by Caltrans Contract Manager, in advance and in writing. Unapproved changes made by Contractor will not be compensable by Contractor.

No payment will be due or made for any work performed prior to approval or after the period of performance of the Service Request.

Q. If Contractor fails to satisfactorily complete a deliverable according to the schedule set forth in a Service Request, no payment will be made on that deliverable until it has been satisfactorily completed.

R. Contractor shall only perform work that is authorized and described on a written Service Request that is signed by both Caltrans Contract Manager and Contractor. Contractor shall maintain a complete project file with each Service Request performed under the Agreement. This file shall be made available to Caltrans Contract Manager during normal work hours and shall be transferred to Caltrans upon completion of work under the Service Request.

S. Normal working hours and days does not guarantee or imply an eight (8)-hour work-shift or five (5)-days of work each week. Total work-shift hours and number of planned days of work will be determined by Caltrans Contract Manager. Caltrans Contract Manager may change the working hours to accommodate environmental changes including but not limited to cold or hot weather, daylight availability, and weather-related events such as inclement weather or any other condition effecting the working hours, including but not limited to closures.

T. Unless directed otherwise, in writing by Caltrans Contract Manager on an executed Routine Service Request, Contractor shall begin cleanup and removal of each site identified in the Service Request within four (4) hours following the date and time stated on a permanent sign(s) at the site, or if paper notices are utilized, removal work shall begin on the date written on the Notice to Vacate and shall begin no earlier than the time written on the Notice to Vacate. If Contractor is prevented from commencing its services under this Agreement at a site(s) designated on the Service Request because of protests, hostility, refusal to vacate or remove possessions, or any other actions of persons at the site, Contractor shall immediately notify Caltrans Contract Manager and unless otherwise directed by Caltrans Contract Manager, shall vacate the area, and return once CHP resolves the situation and restores access.

Exhibit A

Encampment Services–State

Rev. 03/03/2025

9. Compensation Provisions A. Work performed by Contractor (including work performed by each individual staff and equipment of prime and all subcontractors) at sites listed in the Service Request shall not exceed eight (8) work hours in one (1) day unless approved in writing in advance by Caltrans Contract Manager.

Travel to the first site and travel from the last site on each day work as assigned by Caltrans for all staff and equipment shall not be considered part of the eight (8) work hours per day.

Contractor’s billable work hours will start when Contractor arrives and starts work at the designated encampment site; and ends when Contractor finishes and leaves the last encampment site at the end of each workday. Travel time between the sites within the same day when work is assigned for the cleanup of multiple sites in one day (except travel to the first site and travel from the last site, and/or Mid-shift Disposal Services (See Item O, below)) shall be considered part of the eight (8) work hours per day. Lunch breaks will not be considered part of the eight (8) hour workday and will not be compensated.

B. Any work stoppages and/or delays caused at sites prior to start of work or during the performance of work due to Contractor’s fault shall not be considered part of the eight (8) work hours per day. Such work stoppages or delays include but not limited to Contractor’s staff and/or equipment not reporting on time at sites, any required staff, equipment, materials, bins, etc. not present at sites when required, failure or breakdown of any of Contractor’s equipment, materials, bins, etc. at sites for any reason except Caltrans’ fault or negligence. Work stoppages prior to Caltrans Contract Manager’s approval to start work, due to contractor’s fault, will not be compensated and shall not include the four (4) hour minimum as described in Exhibit A, Section 9.S. Work stoppages after Contract Manager’s approval to start work, due to contractor’s fault will be compensated for actual hours worked by Contractor’s staff and equipment respectively and shall not be subject to the four (4) hour minimum as described in Exhibit A, Section 9.S.

C. Contractor shall report to the meeting location on the day listed in the Service Request. The meeting location listed on the Service Request may not be the encampment site where cleanup work is to begin that day. Instead, it may be a rendezvous point for all stakeholders (Caltrans, CHP, Contractor, other state, federal or local agency staff, any other applicable stakeholders) or a location to conduct a safety meeting with stakeholders prior to heading to the first encampment site for the day. The compensable time for Contractor shall begin at the reporting time listed in the Service Request (provided all Contractor’s required staff and equipment are present at the first site) or when all Contractor’s required staff and equipment are present at the first site, whichever is later. Caltrans Contract Manager will determine the location of the first site. Travel to the meeting location and to the first site shall not be considered part of the eight (8) work hours per day.

D. Bid Proposal, Attachment 1, lists all compensable items required for this Agreement including Personnel, Equipment, Materials, Bins, Miscellaneous Items and Mid-Shift Disposal.

Descriptions, sizes, and other specifications and requirements for Personnel, Equipment, Materials, Bins, Miscellaneous Items and Mid-Shift Disposal are listed throughout this Agreement and cannot be substituted during the term of this Agreement. Quantities listed on Bid Proposal, Attachment 1, are estimates only and are given as a basis for comparison of bids, no guarantee is made or implied as to the exact quantity that will be needed. Items listed on Bid Proposal, Attachment 1 may be needed at any time during this Agreement and are required to be available when requested on Service Requests. Failure to provide items listed on the Service Request shall be cause for termination per Exhibit D, Termination. Caltrans Contract Manager

Exhibit A

Encampment Services–State

Rev. 03/03/2025 has the sole discretion and responsibility to select items needed for each Service Request based on, but not limited to cleanup site needs, safety, available room at cleanup site, terrain, weather, costs, clearances, and proximity to traffic. Any items used by Contractor not listed on Bid Proposal, Attachment 1, shall be considered incidentals. All incidental costs shall be included in the labor rates on Bid Proposal, Attachment 1. No additional compensation will be made for the incidentals required to complete the approved Service Request.

E. Periodic internal and external audits will be conducted on Contractor’s billing invoices to determine allowable individual items of costs as listed on Bid Proposal, Attachment 1, and as stated in this Agreement. Any overpayments made to Contractor that are determined by subsequent audit are subject to repayment by Contractor to Caltrans. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

F. It shall be Contractor’s responsibility to ensure the work performed by any staff and equipment for Caltrans at one (1) or multiple sites in one (1) day including applicable travel time between sites within the same day when work is assigned for the cleanup of multiple sites in one (1) day does not exceed eight (8) work hours as defined in this section.

G. When equipment and/or work performed by Contractor’s staff is less than eight (8) work hours, Contractor shall be compensated for only the actual hours worked for each individual staff and equipment respectively. Staff and equipment on stand-by will not be compensated.

H. Contractor’s costs for travel of its staff and equipment to the first encampment site and travel from the last site each workday as assigned by Caltrans Contract Manager shall be considered part of the rates listed on Bid Proposal, Attachment 1. No additional compensation will be made for travel time (except Mid-Shift Disposals), over time, holiday pay, per diem, or any other related charges for staff and equipment.

I. When work is assigned for the cleanup of multiple sites in one (1) day, the travel time between the sites within the same day, except travel to the first site for that day and travel from the last site for that day, will be compensated at the hourly rates listed on Bid Proposal, Attachment 1.

No additional compensation will be made for travel time (except Mid-Shift Disposals), over time, holiday pay, per diem, or any other related charges for staff and equipment.

J. When Contractor’s staff perform more than one (1) job classification during a shift, the billing invoice and payrolls shall reflect each appropriate Department of Industrial Relations (DIR) craft/classification and actual hours worked for each classification. For example, if a Skid Loader Operator works for four (4) hours performing Skid Loader work and four (4) hours performing the Technician/Bio-hazard Personnel work within the same shift, each classification (Operator and Technician/Bio-hazard personnel) shall be itemized on the billing invoice and payrolls showing each craft/classification as working four (4) hours in each of the specific classifications.

K. All personnel, equipment, materials and bins are required to be available on the dates and times listed on Service Request(s). Compensation for personnel and equipment shall be for actual hours worked. Personnel and equipment on stand-by will not be compensated.

L. Contractor Project Manager rates listed on Bid Proposal, Attachment 1 shall apply for hours approved by Caltrans Contract Manager and worked by Contractor Project Manager for approved initial walkthrough of sites of any kind, except if urgent, with Caltrans Contract Manager. Contractor Project Manager rates shall be inclusive of all costs for initial walkthrough and no additional compensation shall be made for travel time, overtime, holiday pay, per diem, or any other related charges for Project Manager. Only one (1) Contractor’s staff shall be

Exhibit A

Encampment Services–State

Rev. 03/03/2025 compensated per walkthrough at the Project Manager rate listed on Bid Proposal, Attachment 1.

M. Hourly rates listed on Bid Proposal, Attachment 1, for all staff and equipment, except Project Manager, shall apply when approved work is being performed on sites during the work hours listed in Service Requests and for approved travel between sites during the same day as defined in this section and stop when work stops each day. Staff and equipment on stand-by will not be compensated. No additional compensation will be made for travel from the final site of the day to the disposal facility.

N. Material rates listed on Bid Proposal, Attachment 1 shall apply for all approved materials used and listed in Service Requests on a per day basis irrespective of whether Service Requests are for one day or multiple days of work at one site or multiple sites. Materials on stand-by or not used will not be compensated. The rates listed for materials on Bid Proposal, Attachment 1 shall be inclusive of all applicable charges (such as transport to and from the sites, maintenance, storage, disposal, disposal costs and any other related charges). No additional compensation will be made for approved materials.

O. Bin Rates listed on Bid Proposal, Attachment 1, are compensated at a per bin disposal service basis. Bin(s) containing a full or partial load of approved debris at the end of a shift shall be compensated as a disposal service, empty bin(s) at the end of a shift will not be compensated.

No compensation for personnel or equipment will be paid for disposal services made before shift begins or after shift ends.

Mid-shift disposal services may be compensated for Driver and Transport Truck and/or Rear Load Packer, if approved by Caltrans Contract Manager, in writing and in advance to the mid-shift disposal service. Caltrans Contract Manager may decide at the time of the Walkthrough, during the performance of the cleanup via email, or prior to the start of work. Mid shift disposal services must be completed, and driver and equipment must be able to return to cleanup jobsite to continue services and before the ending time noted on the Service Request. Mid shift Disposal Services will only be compensated for actual travel time up to a maximum of 2 (two) hours starting from the time leaving the worksite. Unapproved mid-shift disposals will not be compensated. Bins must be filled to compacity and covered or tarped. If approval is given to perform mid-shift disposals and the driver doesn’t return to the job site by the end of the shift, Contractor’s Driver and Transport Truck and/or Rear Load Packer compensation shall end at the time Driver left the worksite to make the mid-shift disposal.

P. Additional Rear Load Packer rates will be paid for approved mid-shift disposal services as stated above for mid-shift bin disposal services. Bid rate for Rear Load Packer Truck listed on Bid Proposal, Attachment 1 includes the cost of one (1) disposal service. Should subsequent disposals be required, compensation shall be at the rate listed on Bid Proposal, Attachment 1, Item F01.

Q. All incidental costs (such as travel, labels, manifests, packing absorbents, tools, PPE, bags, small testing equipment, hand truck, sprayers, disposal costs, lab, analysis, or any item used by contractor during the cleanup removal services not listed on Bid Proposal, Attachment 1, etc.)

shall be included in the labor rates on Bid Proposal, Attachment 1. No additional compensation will be made for the incidentals required to complete the approved Service Request.

R. If updates are needed to an approved Service Request, Contractor shall submit a written request to Caltrans Contractor Manager for proposed updates with sufficient substantiation. If approved

Exhibit A

Encampment Services–State

Rev. 03/03/2025 by Caltrans Contract Manager, the Service Request shall be updated accordingly, signed by both parties, and replace the previous corresponding Service Request. If not approved by Caltrans Contract Manager, Contractor shall perform the work as specified in the original Service Request. All documentation including original Service Request, proposed updates and substantiating information, Caltrans Contract Manager’s approval or denial and any other applicable correspondence and information shall be included Contractor’s Project File.

S. If Caltrans cancels work on scheduled workday, Caltrans Contract Manager will provide notice to Contractor. If the notice is provided at least one (1) hour prior to the scheduled start time, no compensation shall be provided to Contractor. If less than one (1) hours’ notice is provided, Caltrans will compensate Contractors scheduled staff and equipment for four (4) hours on-site work. No additional compensation will be made for cancelled work. A completed Certified Payroll and Statement of Compliance showing that Contractor’s staff was paid four (4) hours for the canceled day must be included with the billing invoice. If Caltrans cancels work due to staff not showing or being late to job site, or equipment not on site at start time, no compensation will be made.

T. Separate invoices shall be submitted for each approved and completed Service Request during a billing period. Invoices shall be due no later than 30 days of completion of each Service Request. Each invoice shall include all required information and supporting documentation.

Service Request in progress shall not be invoiced until all work specified in the Service Request has been completed and accepted by Caltrans. Multiple Service Requests shall not be combined into a single invoice. Work or services performed under each individual Service Request shall be submitted as a separate invoice.

U. It is anticipated for this agreement, the hours per day will not be less than four (4) work hours required for approved staff and equipment in any Service Request. Work stoppages due to contractor’s fault will be compensated for actual hours worked by Contractor’s staff and equipment respectively and shall not include the four (4) hour minimum as described in this paragraph and Exhibit A, Section 9.S.

10. Contractor Responsibilities A. Personal property, items that have apparent value and are not fouled with human waste, and deemed not to be HazWaste Materials, encountered by Contactor at site will be collected, bagged, and labeled with tags by Contractor. Apparent value will be as determined by and left to the sole discretion of Caltrans Contract Manager. Due to the exigent circumstances surrounding urgent removals, it may not be possible to collect, label and store items. Contractor shall coordinate with Caltrans Contract Manager to remove and transport items collected (i.e., glasses, photos, medication, strollers, etc.) to a storage location. All costs associated with any collecting, bagging, labeling and any other associated activities by Contactor shall be deemed included in the rates set forth in Bid Proposal, Attachment 1.

B. Contractor shall be responsible for examining, opening, collecting or disposing of all backpacks and closed containers encountered by Contractor on Caltrans right-of-way. Contractor shall determine whether each backpack and closed container found in performance of their services is safe to collect and store. If Contractor determines that a particular backpack is safe to collect and store, Contractor shall collect, bag, photograph, label with tags and transport each backpack or closed container to a storage location provided by Caltrans Contract Manager. All costs associated with any collecting, bagging, labeling, transporting, and any other associated activities by Contactor shall be deemed included in the rates set forth in Bid Proposal, Exhibit A

Encampment Services–State

Rev. 03/03/2025

Attachment 1.

C. Contractor shall prepare a completed log on the form template(s), see Sample Personal Items

Log, Attachment 5, provided or approved by Caltrans Contract Manager, documenting all personal property collected, deemed by Caltrans Contract Manager not to be HazWaste Materials at each site, with item description(s), location, condition, and date of collection.

Contractor shall photograph each item collected. Contractor shall provide an electronic copy of a completed log and photographs documenting items collected for each site to Caltrans Contract Manager no later than five (5) days after Contractor completes provision of services on a Service Request. All costs associated with providing same, shall be deemed included in the rates set forth in Bid Proposal, Attachment 1.

D. Caltrans Contract Manager will provide tags to Contractor to label and bag personal property found during the provision of the services under this Agreement, deemed by Caltrans not to be HazWaste for storage. The storage location shall be designated by Caltrans Contract Manager.

Tags shall include tag number, date bagged, logged by name, location (County/Route/Postmile), and list of items in bags. Refer to Sample Personal Items Log, Attachment 5.

E. Contractor shall be responsible for all costs associated with Personal Protective Equipment (PPE) (Level C and D) for its employees and/or subcontractors, including, but not limited to hard hats, vests, gloves, respirators, dusk masks, coveralls/suits, and boots. All costs of PPE for Contractor’s employees and/or subcontractors shall be deemed included in the rates set forth in Bid Proposal, Attachment 1.

F. Immediately upon sighting, Contractor shall report, by phone and email, any discovered weapons or explosive devices to the CHP and Caltrans Contract Manager, including a brief description of any such weapon(s) or explosive device(s), the time and date any such weapon(s) or explosive device(s) were discovered, photograph of the weapon(s) or explosive device(s) as found, the full name of the person who discovered any such weapon(s) or explosive device(s), and a brief description of the location of any such weapon(s) or explosive device(s) when discovered. Contractor shall not, under any circumstances, touch, disturb, or move any such weapon(s) or explosive device(s).

G. Contractor methods will be monitored on an on-going basis to ensure the most efficient and cost-effective methods and practices are being utilized. Large, bulky non-HazWaste trash and/or self-contained trash shall not be bagged. These items shall be directly disposed of into bin or truck.

For the most economical method, non-HazMat trash should be picked up by equipment, or in areas where equipment use is not practical, dragged or pulled by tarp, wheelbarrow, or similar, to be disposed of into bin or truck. Contractor shall furnish to Caltrans Contract Manager, a per site report of expenditures and quantities of waste categorized by the California Environmental Protection Agency (CAL/EPA) waste stream codes, and all HazWaste not covered in the CAL/EPA waste stream codes including but not limited to tires, medical waste, sharps containers, batteries, paint, aerosol containers, etc. Report format shall be subject to approval by Caltrans Contract Manager. All costs associated with providing same, shall be deemed included in the rates set forth in Bid Proposal, Attachment 1.

H. Contractor shall ensure all vessels, bins and vehicles used to collect and/or containerize debris is empty at the start of each new Service Request.

I. All required training, licensing, certification, and permits required for this agreement will be confirmed prior to the start of work. Contractor agrees to promptly provide additional information

Exhibit A

Encampment Services–State

Rev. 03/03/2025 regarding licensing, permits, training and certification, including but not limited to providing copies and/or updated copies of licensing, certification, training and permits, and providing contact information of the certificate, licensing, training, and permit provider(s) when requested by Caltrans Contract Manager.

J. Contractor shall take all the necessary precautions to prevent injury or hazard to Contractor’s employee(s), subcontractor(s), Caltrans employee(s), invitee(s) and the general public.

Contractor shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

K. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor's operation creates a condition hazardous to Caltrans property, its occupants, or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor's own expense and without cost to Caltrans.

L. Contractor shall ensure that their staff has valid identification while working on Caltrans property.

Identification may be checked by Caltrans Contract Manager before the start of work shifts, during Labor Compliance/Equal Employee Opportunity (EEO) employee interviews and anytime there is a question of identity.

M. Contractor shall exercise every reasonable precaution to protect streams, lakes, reservoirs, bays, and coastal waters from pollution with fuels, oils, bitumen, calcium chloride and other harmful materials. Contractor shall conduct and schedule all operations so as to avoid or minimize muddying and silting of said streams, lakes, reservoirs, bays and coastal waters.

Care shall be exercised to preserve roadside vegetation beyond the limits of the work.

N. Contractor is responsible to provide transportation for their staff to job sites listed in Service Requests. Parking of private vehicles at the job site(s) and within the right of way is not permitted. Personal vehicles of Contractor or its employees shall not be parked on the travel way or shoulders, including any areas closed to public traffic.

O. Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.

P. Storage of Contractor’s equipment, vehicles (Contractor’s or personal vehicles of staff), materials, bins, debris, all types of wastes, including vehicles, equipment or staff belonging to Contractor’s, subcontractor or staff is not allowed on State property and within the state right of way.

11. Contractors HazWaste Responsibilities A. Contractor shall perform the HazWaste Services, and thereby identify, collect, remove, transport, and legally dispose of all HazWaste Materials from the sites set forth in the Service Request, and also cleanup and disinfect the sites as required in this agreement and in accordance with all applicable Federal, State, and Local regulations and industry standards so that no HazWaste materials remain on the site. HazWaste Materials shall include, but is not limited to contaminated debris, biological waste, environmentally regulated substances, tires, aerosol cans containing product or propellent, disposable lighters, treated wood, chemical and pesticide containers, explosives, flammables which will include tools, equipment, containers and any vessels containing fuel or liquid petroleum, any containers that contain any product under pressure, burnt debris, soil and debris contaminated with the same and will include HazWaste Materials in confined spaces including but not limited to bridge cells, culverts, drainage boxes, pumping

Exhibit A

Encampment Services–State

Rev. 03/03/2025 plants, stormwater structures above and below ground etc. Biological waste is any material that contains, has been contaminated by, or may be contaminated by a biohazardous agent (risk to human health or the environment), and it includes, but is not limited to, syringes, needles, blood, vomit, urine, and feces.

B. As a part of the services they perform, Contractor shall furnish all labor (Hazardous Waste Operations and Emergency Response (HAZWOPER) trained employees), tools, materials, supplies, bags, equipment, incidentals, travel, PPE, and disposal services necessary for the cleanup and removal of all HazWaste Materials at the site. The site includes, but it is not limited to, the landscaped areas of the freeways, highways, structures, confined spaces, and rights-of ways.

C. Contractor shall record and report the amount of HazWaste Materials collected daily. Periodic checks will be made of quantities collected and disposed of at county or city local landfills by Caltrans Contract Manager. These quantities will be checked against Contractor’s reports and disposal site receipts. Once Contractor collects materials for disposal, Contractor shall possess ownership of such materials until such materials are lawfully disposed of by Contractor.

D. Contractor shall provide the required Materials listed in Section C of Bid Proposal, Attachment 1, to properly collect, containerize, transport, and dispose of the HazWaste. Materials listed in Section C of Bid Proposal, Attachment 1 can be new or reconditioned and shall include all costs related to Disposal Services.

E. Sampling and sample management shall be in accordance with the sampling, planning, methodology and equipment and the sample processing, documentation and custody procedures specified in CCR, Title 22, Division 4.5, Chapter 11, Article 3: Characteristics of Hazardous Waste, Section 66261.20 [22 CCR 66261.20].

1) In the event sampling and testing are required to determine the appropriate handling and disposal methods, the following shall apply.

A. Any sampling and testing shall be approved and coordinated by Caltrans Contract

Manager.

B. Sampling and management of waste samples shall comply with local regulatory requirements, if any.

C. Each laboratory that performs hazardous waste analysis for the specific hazardous waste analysis performed, shall be certified by the Cal/EPA, Department of Toxic Substances Control (DTSC). Laboratories not certified shall not perform hazardous waste testing.

D. For each sample taken, the laboratory test result shall list the test methods used and limits of detection.

E. The laboratory that performs hazardous waste analysis shall store the samples for a minimum of 90 calendar days.

2) A copy of the lab results shall be provided by Contractor to Caltrans Contract Manager when received.

F. Contractor shall make its own arrangements for the lawful disposal of materials and shall pay all costs involved. Contractor will not be reimbursed for the cost of disposal of the HazWaste Materials. The cost of disposal for debris and HazWaste shall be included in the cost of https://dtsc.ca.gov/title22/ https://dtsc.ca.gov/title22/

Exhibit A

Encampment Services–State

Rev. 03/03/2025 each item listed under Equipment, Materials, Bins, Miscellaneous Items and Mid-Shift Disposal on Bid Proposal, Attachment 1.

G. Contractor shall comply with all applicable State and Federal regulations for worker and public safety and will retain responsibility for compliance with guidelines and appropriate regulatory agencies.

H. Contractor shall provide and review all information necessary for completing a Uniform Hazardous Waste Manifest and furnish copies to Caltrans Contract Manager. The onsite Caltrans representative shall sign all Uniform Hazardous Waste Manifests prior to transporting waste off Caltrans property. Contractor shall be responsible for ensuring all Uniform Hazardous Waste Manifests are complete and contain accurate information.

I. Contractor shall be responsible for transporting and legally disposing of the HazWaste Materials.

J. Contractor shall conform to all Federal, State and Local laws and regulations pertaining to lawful management and hauling of biological waste and hazardous material to a disposal site or treatment facility licensed by the California Environmental Protection Agency, and the Department of Toxic Substances Control, or equivalent state regulatory agency if the HazWaste Materials are transported out of state for processing and disposal.

K. If biological waste or hazardous material, such as used syringes, or unidentifiable substances are encountered, Contractor shall notify Caltrans Contract Manager before Contractor proceeds to cleanup such waste.

L. If bird or animal waste (including feces) is present, Contractor shall remove the waste that is located in or among the structures, bridges, and confined spaces; transfer the waste into bulk packaging; dispose of waste in the most economical method; and, once the waste is removed, clean and spray all contaminated surfaces with disinfectant in accordance with California Occupational Safety and Health Agency (Cal/OSHA) requirements (including liquid runoff).

Contractor shall provide all the services, materials, supplies, disposal services and equipment required to complete the foregoing service.

M. Contractor shall be required to collect and legally dispose of biological waste and hazardous waste including, but not limited to, all items listed in this Agreement, according to Federal, State and Cal/OSHA laws, rules, and regulations. In addition, Contractor shall have any current license and/or permits that are required for the handling, hauling and legal disposal of biological and hazardous waste.

N. Contractor’s Spray Technician shall apply a disinfectant prior to start of work for all Service Requests sites and reapply as needed, or as requested by Caltrans Contract Manager, during and after removal and cleanup to sanitize areas contaminated with biological waste including but not limited to feces, urine, vomit, blood, body fluids, rotting, or decomposing animals or foods etc. in accordance with Cal/OSHA, State and local Health Departments, Department of Pesticide Regulations, and County Agricultural Commissioner’s Office within the county work is being performed. The disinfectant to be used for sanitization shall be sodium hypochlorite at a dilution rate of 5000 parts per million or at the maximum rate listed on the product specimen label. A partial list of approved sodium hypochlorite disinfectant products can be obtained from DPR: https://www.cdpr.ca.gov/docs/county/cacltrs/exec/2017/ppd/ppd1702.pdf.

O. Personal property and other materials that are not HazWaste Materials, and that have apparent value, will be collected, bagged, and labeled by Contractor as described in this Agreement.

http://www.cdpr.ca.gov/docs/county/cacltrs/exec/2017/ppd/ppd1702.pdf

Exhibit A

Encampment Services–State

Rev. 03/03/2025

P. Except as otherwise provided in this Exhibit A, Scope of Work, Contractor shall comply in all respects with the requirements of Caltrans’ Maintenance Manual, Volume 1, Section 1.07.3 “Handling of Privately Owned, Lost, Discarded, Wrecked, Abandoned and Stolen Property on the State Right of Way” or as directed otherwise, in writing by Caltrans Contract Manager on an executed Service Request.

12.Contractor’s Licensing, Certification, and Permit Requirements A. The prime Contractor shall maintain the following trainings, permits and licenses for the duration of this Agreement:

1) A Class A – General Engineering Contractor License and a Hazardous Substance

Removal (HAZ) Certification from California Contractor’s State License Board (CSLB).

2) Hazardous Materials Certificate of Registration issued by U.S. Department of

Transportation Pipeline and Hazardous Materials Safety Administration.

3) Hazardous Materials Transportation License issued by CHP.

4) Trauma Scene Waste Management Practitioner Certificate from State of California

Department of Public Health, Medical Waste Management Program.

5) Waste Tire Hauler Registration Decal for each vehicle with effective and expiration dates issued by Cal Recycle.

6)…