Addendum Non-Digital Amazon Gift Cards SWVCC.pdf
PDF 129 KB Posted
- Solicitation number
- QQ-130702
- Issued by
- Brunswick County, Chatham Town, Virginia
About this file
This addendum to a sealed bid solicitation was issued by the Virginia Community College System (VCCS) Procurement Office on behalf of Southwest Virginia Community College to clarify requirements for the procurement of 350 non-digital Amazon gift cards valued at $50 each. The solicitation, referenced as number 130702 under commodity code 03723 for greeting and gift cards, seeks qualified vendors to furnish and deliver the gift cards to the college. The cards are intended for distribution to community college students within various programs. The original bid submission deadline has been revised to November 5, 2026, with delivery required by November 13, 2026. Questions from interested bidders were to be received by October 27, 2026, at 2:00 p.m. local time. Bidders are not required to provide delivery timeframe information in the "Monday-Friday calendar days after receipt of order" field, though they should propose a number of calendar days to meet the November 13 delivery deadline.
The addendum clarifies that the supplier is responsible for coordinating delivery and ensuring all requirements are met, including verification that all 350 cards are activated and immediately usable. Direct shipment from an approved gift card supplier to the college on the supplier's behalf does not require prior written consent under subcontracting provisions. Small business subcontracting plans and related documentation are not applicable to this procurement. A signed acknowledgment of the addendum must be submitted in eVA attached to the bid, with inquiries directed to Megan Mills, Lead Buyer Specialist, at the Virginia Community College Shared Services Center.
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Other files
| File | Type | Posted |
|---|---|---|
| 130702_SWVCC Non-Digital Amazon Gift Cards_Terms.pdf |
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Text version
ADDENDUM NO. 1 TO ALL BIDDERS:
Reference: 130702
Date: 10/27/2026
Commodity: 03723 - Cards, Greeting and Gift (Including Recycled Types)
Issuing Agency: Virginia Community College System (VCCS)
Bid Due:
The VCCS Procurement Office seeks to provide an addendum to the above named Unsealed Bid in order to answer questions from interested parties and to provide clarifications.
1. Intended distribution: What recipient group and program will receive the cards? This information is needed to confirm that our supplier’s written resale authorization covers the college’s intended use.
Community College students within various programs.
2. Direct delivery: May our approved gift-card supplier ship directly to the college on our behalf? Would that arrangement require prior written consent under the subcontracting provision?
N/A
3. Receiving and verification: Who will coordinate receipt and the advance delivery notification? What documentation will the college accept to verify that all 350 cards are activated, each contains $50, and each is immediately usable?
The supplier shall coordinate delivery and shall be responsible for ensuring all requirements within the solicitation are met.
4. Required bid documents: In addition to the detailed quote and eVA response, please identify all required forms, including the SCC identification/exemption form and any applicable small-business subcontracting plan. Where no subcontracting is proposed, should the plan be submitted with that notation?
N/A
5. Delivery schedule: The solicitation requires delivery by November 13, 2026, while Special Term II.I lists “Monday-Friday calendar days ARO” as the desired delivery time. Please confirm that bidders should enter their proposed number of calendar days after receipt of order while meeting the November 13 deadline.
Bidders are not required to enter information in the “Monday-Friday calendar days ARO” field.
6. Clarification deadline: The solicitation lists October 27, 2026, at 2:00 p.m. local time as the questions deadline, while General Term I references five working days before bids are due.
Please confirm that the expressly stated October 27 deadline governs.
Questions were to be received by October 27th, 2026. Please see the updated solicitation which includes the new bid submission deadline of November 5th, 2026.
Name: Megan Mills
Title: Lead Buyer Specialist
Phone: 540-591-4000 Email: Mmills@ssc.vccs.edu
Note: A signed acknowledgment of this addendum must be submitted in eVA attached to your bid. Signature on this addendum is required.
Signed Acknowledgment
Name of Firm ____________________________________
Signature Date Signed
Printed Name Title
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