Addendum No. 2 IFB 26131-JT.pdf

Addendum No. 2 to Invitation for Bid 26131-JT is issued by the City of Suffolk, Virginia, Department of Public Utilities for meter reading services covering approximately 30,000 water meters monthly. The contractor must read both manual read meters (estimated 16,500 monthly) and touch read meters (estimated 13,500 monthly), with separate pricing required for each meter type. Service delivery consists of six routes read daily, Monday through Friday, for approximately 18 work days per month, with individual routes containing 250 to 400 meters each. The city maintains a 28- to 32-day billing cycle that the contractor must support. Electronic proposals must be submitted to proposals@suffolkva.us by 3:00 p.m. on May 12, 2026. The contract term runs from August 1, 2026, through July 31, 2027, with automatic renewal provisions for up to four additional one-year periods through July 31, 2031. The contractor must be capable of commencing service within 30 days of contract award and is responsible for all equipment, uniforms, training, transportation, and supervision.

Qualified contractors must demonstrate a minimum of three years' experience in contract meter reading and provide three client references with at least one year of experience with the vendor. Contractor employees must possess valid driver's licenses, pass criminal background checks and drug screening, and wear standardized uniforms with identification badges. Evaluation criteria weight experience and capabilities at 25 percent, quality of service and references at 25 percent, price at 30 percent, and proposal quality and completeness at 20 percent. The contractor bears full responsibility for all damage claims to customer property. Penalties are assessed for backreads ($10 per instance plus $10 per day for incomplete reads) and miss-reads ($10 penalty with no payment for the initial reading). The specific award value or budget range was not disclosed in the available documentation. No set-aside designations, bidder type restrictions, or disadvantaged enterprise requirements were indicated, and no bidders' conference or mandatory site visit was scheduled.