Addendum_No._2.pdf
PDF 191 KB Posted
- Solicitation number
- BPM050963
- Issued by
- Maryland
About this file
This document is Addendum No. 2 for UMBC's Bookstore Point of Sale (POS) & Inventory Management Solution solicitation (BC-21433-B), issued on May 23, 2025. The addendum provides responses to 13 detailed questions about the university's current bookstore technology environment and specific requirements for the new POS system. Key details include a technical bid due date of Thursday, May 29, 2025, at 2:00 p.m. EDT, with the university seeking a solution that requires 6 fixed and 2 mobile POS registers. The solution must support in-store and online transactions, including an e-commerce platform with secured checkout, guest checkout options, and cart abandonment email reminders.
The addendum reveals UMBC's current technological ecosystem, including Worldpay/Omniflex as the credit card gateway for POS, Paymetic for e-commerce, and CBORD CS Gold version 8.0.15.29 for campus ID cards. The bookstore uses VitalSource for digital book distribution and has an in-house Inclusive/Equitable Access program. Additional system requirements include processing transactions with various tender types, using discount codes, handling rental inventory, and supporting multiple item identification methods (SKU, UPC, ISBN). The solution must also support flexible use cases like outdoor athletic concessions and book signings, demonstrating the university's need for a robust, adaptable POS system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP_Template_BookstorePOS_Issued_4.28.2025.pdf | ||
| Addendum_No._1.pdf | ||
| POS_and_Inventory_Management_System_Requirements_Workbook.xlsx | XLSX spreadsheet | |
| Higher_Education_Community_Vendor_Assessment_Tool.xlsx | XLSX spreadsheet | |
| RFP_Template_BookstorePOS_Issued_4.28.2025.pdf | ||
| POS_and_Inventory_Management_System_Requirements_Workbook.xlsx | XLSX spreadsheet |
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Text version
Solicitation Name: Bookstore POS & Inventory Management Solution Solicitation Number: BC-21433-B
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DATE: May 23, 2025
TO: All Prospective Offerors Cc: Procurement File
FROM: Rosetta Butler, Executive Director of Procurement
RE: Bookstore Point of Sale (POS) & Inventory Management Solution
BC- 21433-B
ADDENDUM # 2
The following amends the above referenced solicitation documents. Receipt of this addendum must be acknowledged by completing the enclosed "Acknowledgement of Receipt of Addenda" form and submitting it along with your response to the University.
The due date and time for the response to be submitted to the University is THURSDAY, MAY 29, 2025, by 2:00 p.m. (EDT) to the issuing office.
I. The following questions were submitted for a response.
1. Question - Who is your current credit card gateway for POS?
Response: Worldpay/Omniflex.
2. Question - Who is your current credit card gateway for eCommerce? (If different from POS).
Response: Paymetic.
3. Question - Do you have a campus ID card that students can load value to and use as a tender in the store? If so who is the provider of that card and what version does the campus use?
Response: Yes. Currently with CBORD, running CS Gold version 8.0.15.29
4. Question - Can students use excess student aid as a tender at the store? What types of aid do students have and where does the student award data reside?
Response: Yes. We use Financial Aid and scholarships. We have a file we receive from The Office of Financial Aid that we dropped into the system, and it updates the information. For scholarships, we receive that information from Student Business Services and manually enter that into the SFA system of our current POS.
5. Question - Do students, or other customers, have open charge accounts for purchases other than student aid related?
Response: We have a deferred partial payment program. We are tracked by using the SFA system in our current POS. Also use the current POS SFA system for department charges.
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6. Question - Who is your primary digital book provider?
Response: VitalSource.
7. Question - Do you have an in-house Inclusive/Equitable Access program, or do you partner with a 3rd party? If so, whom?
Response: We have an in-house program with contracted pricing but use Vital Source for ebook distribution and tracking.
8. Question - Do you have serialized inventory?
Response: No. We use barcodes and SKUs.
9. Question: Are you an Apple Authorized Reseller?
Response: No.
10. Question - If so, do you offer Device Enrollment Program (DEP) to your campus customers?
Response: No.
11. Question - Didn’t find a specific number of POS for this RFP. Do you have any information about this?
Response: If this asks us the number of registers, we will need 6 fixed and 2 mobiles.
12. Question - In the requirements I found the following wording “The proposed solution shall be capable of processing in-store and online transactions”. Please advise what is meant under “online transactions”?
Response: The provider will also have an online store model. Transactions processed through an e-commerce platform (Bookstore website). Secured check-out with guest check-out option and cart abandonment email reminder options.
13. Question - Do you have any additional requirements to POS software and/or use cases for this solution.
Response: Ability to process in-store transactions and robust mobile capabilities (use case: outdoor athletic concessions, book signings, etc.). Use cases include standard retail POS functionality: ability to sell, return, exchange merchandise using a variety of tender types. Ability to use discount codes and manual discounts. Ability to process rental inventory. Ability to build non-merchandise codes not tied to SKUs. Ability to process items using SKU, UPC, or ISBN.
END OF ADDENDUM #2, DATED 05/23/2025
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PROPOSAL NO.: BC-21433-B
TECHNICAL BID DUE DATE: THURSDAY, MAY 29, 2025, by 2:00 p.m. EDT
BID FOR: Bookstore Point of Sale (POS) & Inventory Management Solution
NAME OF BIDDER: ___________________________________________
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
The undersigned, hereby acknowledges the receipt of the following addenda:
Addendum No. 1 dated 5/13/2025
Addendum No. 2 dated 5/23/2025
Addendum No. dated _________
As stated in this Addendum, this form is to be returned with your response.
Signature
Printed Name
Title
Date
SUBMIT THIS FORM WITH BID/PROPOSAL
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