Addendum No. 1 to Solicitation.pdf

This Addendum No. 1 modifies the Request for Proposals issued by the Virginia Community College System (VCCS) Shared Services Center on behalf of Mountain Empire Community College (MECC) for Cafe Services (RFP #VCCS-MECC-26-112254). The addendum removes the mandatory pre-proposal meeting requirement that was originally scheduled for April 1, 2026, allowing potential offerors to submit proposals without attendance. The solicitation seeks comprehensive cafeteria and restaurant services to operate a cafe facility serving students, faculty, and staff at the MECC campus in Big Stone Gap, Virginia. The cafe will operate Monday through Thursday from 10:00 AM to 3:00 PM, with potential for modified hours by mutual agreement. The contractor must provide all labor, materials, supplies, and equipment necessary for operations, while the college supplies the facility, utilities, and specified commercial kitchen equipment. The contract has an initial one-year term with nine optional one-year renewals for a potential ten-year engagement. Sealed electronic proposals through eVA are due April 20, 2026, at 2:30 PM local time.

Evaluation criteria are weighted at 100 percent total and include menu and product selection with prices (20 percent), proposed methodology and service plans (20 percent), company and personnel experience and qualifications (20 percent), overall pricing proposal (20 percent), and small business subcontracting plan (20 percent). The solicitation requires PCI Level 1 compliance for payment processing, comprehensive insurance coverage including $1,000,000 commercial general liability, and compliance with all federal, state, and local food service regulations and health codes. No guaranteed minimum or maximum service volume is specified, meaning award value depends on actual patron demand and pricing proposed by the selected contractor. Price increases at renewal periods may be negotiated but cannot exceed the Services category increase of the Consumer Price Index for the preceding twelve months. Offerors must submit a signed acknowledgement of this addendum with their proposal, separate from the original proposal document signature.