Addendum No. 1 - RFP 2025010.pdf

DEP Solicitation No. 2025010 Addendum No. 1 Page 1 of 4

ADDENDUM No. 1

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

DEP Procurement Section

3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000

April 28, 2025

Addendum To: DEP Solicitation No. 2025010, entitled “Osborne Reef Restoration Waste Tire Abatement Services”

The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

1.

Please confirm the renewal term pricing is for each year after the initial 7 year term is completed.

Yes.

2.

What is the previous contract award amount for this project? (I went to the FD page at https://facts.fldfs.com/Search/ContractAdvancedSearch.aspx) - I couldn't find any information regarding previous awards for the work - it seems unless you have award info or PO - you cannot find

it. There are no 'Title' search parameters as far as I could tell.

There is not a current contract for the requested services under this solicitation. A similar contract award amount can be accessed from the link below.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=370 000&ContractId=SW348

3.

Is there a current contractor for this project? is so, who is the current contractor?

No, there is no current contract for these services.

4.

Are the existing permits renewable or does the contractor need to pursue an entirely new permit process? Our experience with USACE in the past leads us to believe it would be a multi-month process just waiting for reviews and responses to a permit application. Does FDEP have a streamlined process for permitting?

The Contractor will need to obtain all applicable permits. DEP will help support the Contractor through the required application processes.

5. - - Approximately how many tires are in "shallow water" verse "deep water"?

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=370000&ContractId=SW348 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=370000&ContractId=SW348

Addendum No. 1 Page 2 of 4

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

The total number of tires that was estimated in the Restoration Plan is approximately 521,000 unburied and visible tires. DEP estimates that there are at least 31,000 tires deeper than 80 ft.

6.

What is the anticipated annual budget allotted for this project?

There is no annual budget. The project is being funded by the Legislature based on recommendations made in the “Osborne Tire Reef Restoration Plan – Fiscal Year 2023-24”. See below link:

https://floridadep.gov/waste/permitting-compliance-assistance/documents/osborne-tire-reef-restoration-plan-fiscal-year-2023.

7.

Please confirm the definition for site mobilization (i.e. each time vessel is deployed from land or dock)?

Site mobilization is a one-time only lump sum for the life of the contract, not each time vessel is deployed.

8.

Would the agency consider allowing the awarded contractor to conduct "reef restoration / removal" as and additional services while on-site to optimize project efficiency?

No, not under this contract. Reef restoration/removal is addressed under separate agreements.

9.

As other entities are removing Biomass forms from the tires on the reefs, will there be specific 'zones' where we know we can just jump in and rig up tires from removal - or is is going to be a process where we need to inspect them individually... it doesn't take long for marine growth to return, if its been a while since they were cleaned - plus any permitting delays before the contractor can get to those sites that have been processed. Seems to be a critical point as the payment is based on the salvage, recovery and disposal per tire. If we brought one back in for disposal that was approved for disposal - but now has additional growth - does it have to be replaced on the reef for future cleaning?

DEP will provide a list of grid cells that are authorized and ready for tire removal from reef habitat. If, during the tire removal process, tires with scleractintian corals are found, their location should be recorded and marked. DEP will coordinate with a separate team to remove those corals, after which the tire can be removed.

10.

- 21

At the bottom of page 21, the RFP states that “This RFP does not include services for coral removal from tires…” and that coral removal will be conducted by a “separate entity”.

Is there a separate RFP that has been issued or that will be issued for the coral removal work or has another company already been awarded this work?

A Grant agreement has been awarded for the coral removal work.

https://floridadep.gov/waste/permitting-compliance-assistance/documents/osborne-tire-reef-restoration-plan-fiscal-year-2023 https://floridadep.gov/waste/permitting-compliance-assistance/documents/osborne-tire-reef-restoration-plan-fiscal-year-2023 https://floridadep.gov/waste/permitting-compliance-assistance/documents/osborne-tire-reef-restoration-plan-fiscal-year-2023

Addendum No. 1 Page 3 of 4

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

11.

- 21

If there is a separate RFP for the coral removal work, would you please send it to me?

See answer to question 10.

12.

Department-Provided containers at Port:

Size and number of containers- Open 30- or 40-yard containers or DOT Closed box containers.

Are the containers able to be stored on a barge to load tires prior to embarkation at port for offloading.

Will a shoreside crane be available for unloading tires. If not what resources?

DEP’s transport/container Contractor, Big Dog Express of South Florida, provides the current container services. Per DEP’s contract for transport/container placement there are up to three (3) open 30 or 40-yard containers available for tire placement. Placing containers on a barge to be stored on a barge to load tires is outside of DEP’s transport/container Contractor’s current scope of work.

There will not be a shoreline crane, the Contractor will have to provide their own if an onshore crane is utilized in the Contractor’s scope of work.

13.

3.1 22

Are there specific turbidity thresholds or guidelines established by FDEP for operations within the Osborne Reef project area, and does the Department require continuous or periodic turbidity monitoring?

Turbidity thresholds or guidelines will be established in the Contractor’s Environmental Resource permit. Please contact DEP’s Environmental Resource Permitting Program to address your concerns.

14.

4.1 19

Looking for confirmation that the contract scope is for at least an estimated 450,000 - 550,000 tires to be removed See answer to question 5.

15.

4.2.i 20

Is the FDEP able to provide actual survey depths for areas in which the remaining tires are to be removed?

DEP does not have survey depths for specific locations. The eastern limit of the 2024 tire survey was set to the 100-ft contour. General depth information can be found in the Habitat Overview section of the Status Report:

https://floridadep.gov/sites/default/files/StatusReport_TireReef_FI NAL.pdf

16.

3.1 22

Will the contractor awarded this project be responsible for coordinating with separate coral relocation teams (e.g., Nova Southeastern University or similar)? If so, could the Department https://floridadep.gov/sites/default/files/StatusReport_TireReef_FINAL.pdf https://floridadep.gov/sites/default/files/StatusReport_TireReef_FINAL.pdf

Addendum No. 1 Page 4 of 4

Question Number

Solicitation Section

Solicitation Page Number Question / Answer clarify roles, responsibilities, and anticipated coordination expectations?

The Contractor will be responsible for coordinating with DEP’s Contract manager.

17.

3.1 22

Is there a compliance document associated with the removal of non-hard coral organisms that FDEP could provide for review and reference?

No, DEP does not have a compliance document associated with the removal of non-hard coral organisms.

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