Addendum No.1 - ITB 22-182-S.pdf

Rev 4-21-20

December 6, 2022

ADDENDUM #1

On-call Tree Maintenance Services

ITB 22-182-S

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Description of Change(s)

1. Section 4 - Minimum Qualifications has been revised and replaced with the attached.

CLOSING DATE AND TIME

All references to the closing date and time are changed to the following:

Bid Submission no later than: 2:00 p.m. (PST) – Thursday, December 15, 2022

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Wendy Lopez, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

4. MINIMUM QUALIFICATIONS (PASS/FAIL) - REVISED

Following are the Minimum Qualifications that shall be met by all Bidders. Bidders shall respond to each of the Minimum Qualifications in writing in a brief and concise manner and include the responses in their bid package.

Response to the Minimum Qualifications will be evaluated on a pass or fail basis. Only Bidders that meet all of the Minimum Qualifications will be eligible for award. EWEB does not pre-qualify Bidders; your bid must show that your firm meets the requirements. EWEB will attempt to answer questions or clarify the requirements if needed.

A. Requirements

1. Contractor must have been in business providing tree removal services continuously for at least

5 years four (4) years.

2. Contractor should not have had a contract terminated for default or breach in the last 5 years four (4) years. Termination for default is defined as notice to stop performance that was delivered to the Bidder due to the Bidder’s non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the Bidder, or (b) litigated and determined that the Bidder was in default.

3. NOTE: If a Bidder has had a contract terminated for default in this period, then the Bidder shall submit full details including the other party’s name, address and phone number. EWEB will evaluate the facts and may, at its sole discretion, reject the bid on the grounds of Bidder’s past performance.

4. Contractor must submit a minimum of 3 client references for past contracts within the last 5 years four (4) years, similar in nature to the requirements specified and required for this bid, that will indicate quality performance, especially based on quality of deliverables and follow-through.

5. All personnel shall wear the appropriate safety clothing and footwear, and shall use all necessary safety equipment (including, but not limited to gloves, eye and ear protection, hard hats with reflective stickers, safety boots, high visibility shirt or vest, and raingear, etc.)

6. All personnel shall be polite, respectful and show the utmost courtesy to EWEB customers. All complaints shall be given immediate attention.

7. All personnel shall refrain from using profane or inappropriate language that might be overheard by any customer.

8. All personnel shall obey applicable State of Oregon rules, including any required traffic control.

9. Contractor shall have the following programs in place prior to bidding and must submit evidence or documentation with the bid:

a. Drug-free workplace Policy (See Attachment D - Drug Testing Requirements)

B. Submittal of Contractor Qualifications

Please provide the following information in a separate file, labeled “Minimum Qualifications”:

1. Company Information:

a. Indicate whether Bidder is a sole proprietor, partnership, LLC, corporation or other (specify).

b. Indicate how many years Bidder has continuously been in business.

c. Provide a company equipment list.

d. Provide staffing numbers and positions.

2. Indicate whether Contractor has had a contract terminated for default or breach (as described above) in the last 5 years four (4) years.

3. Related Project Experience:

Bidder shall provide references for 3 clients in the past 5 years four (4) years similar in nature to the requirements specified and required for this bid. For each client reference, the following information shall be provided:

a. Name of client

b. Description of project

c. Original contracted cost and actual cost at time of final completion date

d. Client contact person who is able to attest for Bidder’s performance, including email address, telephone number, and city/state located in. (This person should be notified by Contractor that EWEB may contact him/her for purposes of checking references.)

4. Drug Testing Program:

Bidder shall demonstrate that it has a Qualifying Employee Drug-Testing Program in place meeting the Drug Testing Requirements in Attachment D.