Addendum No. 1 IFB 2026-068 Detention Center Boilers Replacement - Final.pdf

Invitation for Bid 2026-068

Detention Center Boilers Replacement

ADDENDUM No. 1

ISSUE DATE: October 1, 2026

Responding Bidders on this project are hereby notified that this Addendum shall be made a part of the above named IFB document.

The following items add to, modify, and/or clarify the IFB documents and shall have the full force and effect of the original Documents. This Addendum shall be acknowledged by the Bidder in the bid documents.

Union County, North Carolina

Addendum No. 1, IFB 2026-068 Detention Center Boilers Replacement

Add/Delete

This Addendum revises certain solicitation requirements and incorporates replacement documents for IFB No. 2026-068. The bid due date is Tuesday, October 20, 2026, at 2:00 PM EDT. Where this Addendum conflicts with the originally issued IFB or Contract Documents, this Addendum controls.

1. Performance and Payment Bonds

In Section 7.2, delete the sentence requiring the successful Bidder to furnish a performance bond and a payment bond, each in the amount of one hundred percent (100%) of the Contract Price. In the following sentence, delete the words “and required bonds” so that the sentence reads: “Work shall not begin until the Agreement is fully executed, all required County approvals are complete, and the Contractor has received written authorization to proceed, including a County purchase order and/or notice to proceed as applicable.” Performance and payment bonds are not required for this solicitation unless required by applicable law based on the final contract amount. If applicable law requires such bonds, the successful Bidder shall furnish them in the amounts required by law. For purposes of the Appendix D template agreement, Section 16 will be treated as RESERVED unless bonding is required by applicable law.

2. Project Duration and Liquidated Damages

Add the following requirement: The Contractor shall commence the Work upon receipt of the written Notice to Proceed and shall achieve Substantial Completion within one hundred twenty (120) calendar days. Liquidated damages shall be Two Hundred Fifty Dollars ($250.00) for each calendar day that expires after the required date for Substantial Completion until the Work is Substantially Complete. For purposes of the Appendix D template agreement, Sections 4 and 17 will be completed in the final Agreement consistent with this requirement.

3. Bid Price Hold Period

Revise the bid-validity period from one hundred twenty (120) calendar days to ninety (90) calendar days wherever it appears in the IFB, including Section 6.8 and Appendix A.

4. Appendix C - Price Form / Owner Contingency

Delete Appendix C - Price Form in its entirety and replace it with the attached Document 00 41 13 - Bid Form Stipulated Sum, Revised by Addendum No. 1. This replacement document supersedes Appendix C.

In the Table of Contents, replace “Appendix C - Price Form” with “Document 00 41 13 - Bid Form Stipulated Sum.”

In Section 1, Notice of Advertisement, replace the reference to the “Price Form” with the “replacement Bid Form issued with Addendum No. 1.”

In Section 6.2, Bid Format, replace the bullet “Appendix C - Price Form, completed and signed” with “Document 00 41 13 - Bid Form Stipulated Sum, Revised by Addendum No. 1, completed and signed.”

The replacement Bid Form requires the following:

• A) Base Bid Price.

Union County, North Carolina

Addendum No. 1, IFB 2026-068 Detention Center Boilers Replacement

• B) Owner’s Contingency equal to five percent (5%) of the Base Bid Price (5% of A).

• C) Total Base Bid Price Including Owner’s Contingency (A + B = C).

• Any unused portion of the Owner’s Contingency will be returned to the Owner by deductive change order.

5. List of Drawings

The stamped drawing set incorporated into Appendix E consists of four (4) sheets dated September 15, 2026:

• G001 - Cover Sheet - 09/15/2026

• P001 - Plumbing Legend Sheet - 09/15/2026

• P101 - Plumbing Plans, Schedules and Details - 09/15/2026

• PD101 - Demolition Plumbing Plans - 09/15/2026

6. Technical Specification Clarification

In Section 5.5, Project Documents, delete the bullet identifying “IFB 2026-068 Detention Center Boiler Replacement Specifications (Boilers Brief Specifications).” On the Appendix E introductory page, delete the bullet identifying “IFB 2026-068 Detention Center Boiler Replacement Specifications.” Delete the one-page “Boilers Brief Specifications” sheet from Appendix E in its entirety. That sheet shall not be used for bidding or construction. Equipment capacities and performance requirements shall be governed by the stamped Drawing P101 Water Heater Schedule and Section 223400 - Fuel-Fired, Domestic-Water Heaters, together with the remaining Contract Documents and any subsequent addenda.

7. Sales Tax Rebate Form

Add Document 00 43 28 - Certificate for North Carolina Sales Tax to the Contract Documents as a post-award administrative form for the successful Contractor. This form is not required with the bid. The successful Contractor shall submit the form, with applicable supporting invoices, with requests for contract payment as required by the form instructions.

8. Attachments

Attachments issued with this Addendum:

• Document 00 41 13 - Bid Form Stipulated Sum, Revised by Addendum No. 1.

• Document 00 43 28 - Certificate for North Carolina Sales Tax Form.

All other terms and conditions shall remain unchanged.

End of Addendum No. 1

DOCUMENT 00 41 13 – BID FORM STIPULATED SUM

00 41 13

BID INFORMATION

Name of Bidder:

Date:

Project Name: Detention Center Boilers Replacement

Owner: Union County, North Carolina

Owner Project Number: IFB 2026-068

Designer: Brad Bumgarner, LaBella Associates

Designer Project Number: 2263997

CERTIFICATIONS OF BASE BID

The undersigned Bidder hereby declares that he has carefully investigated the scope of work and having thoroughly familiarized himself with the Contract Documents relative hereto and has read all special provisions furnished prior to the opening of the bids; that he has satisfied himself relative to the work to be performed. The bidder further declares that he and his subcontractors have fully complied with NCGS 64, Article 2 in regard to E-Verification as required by N.C. General Statute 143-129(j). The bidder agrees to hold the proposed bid price for 90 days.

The bidder proposes and agrees if this proposal is accepted, to contract with Union County Government, in the form of contract specified, to provide all necessary labor, equipment, materials, machinery, tools, apparatus, transportation, services, fees, permits, etc., to complete the construction of Union County Detention Center Boilers Replacement all in accordance with the aforementioned Contract Documents to the full and entire satisfaction of Union County Government, with definite understanding that no money will be allowed for extra work except for the lump sum of:

Provide an Owner Contingency Allowance equal to five percent (5%) of the Base Bid Price. The Owner Contingency shall be included in the Total Base Bid Price. Any unused portion of the Owner Contingency will be returned to the Owner by deductive change order.

A) BASE BID PRICE:

________________________________________________________Dollars ($__________________).

B) OWNER’S CONTINGENCY (5% OF A):

________________________________________________________Dollars ($__________________).

C) TOTAL BASE BID PRICE INCLUDING OWNER’S CONTINGENCY (A+B=C):

Dollars ($ ).

00 41 13

SUB-CONTRACTOR LIST (if applicable):

The following shall execute subcontracts with the Bidder for the portion of the work indicated (if in the scope of work):

Specialty Work Sub-Contractor (Name & License No.):

License No.

Specialty Work Sub-Contractor (Name & License No.):

License No.

Specialty Work Sub-Contractor (Name & License No.):

License No.

TIME OF COMPLETION

The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Owner and shall achieve Substantial Completion within One Hundred Twenty [120] calendar days.

LIQUIDATED DAMAGES:

The undersigned further agrees, stipulates, and fixes as Liquidated Damages if delayed, but not as a penalty, the sum of Two Hundred Fifty Dollars [$250.00] per calendar day that the undersigned shall pay the Owner for each calendar day or part thereof that expires after the date specified for Substantial Completion and until the Work is Substantially Complete. By bidding, the undersigned hereby agrees to be responsible for liquidated damages.

RECEIPT OF ADDENDA:

The undersigned acknowledges receipt of the following addenda, which will be considered part of the Contract Documents:

Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated

CONTRACTOR’S LICENSE:

The undersigned further states that it is a duly licensed contractor for the proposed work in the State of North Carolina, and that all fees, permits, etc. pursuant to submitting this proposal have been paid in full.

00 41 13

ACKNOWLEDGEMENT AND REPRESENTATIONS:

If notice of acceptance of this bid is given to the undersigned within 90 days after the date of opening of bids, or at any time thereafter before this bid is withdrawn, the undersigned will execute and deliver an Agreement in the prescribed form promptly after it has been presented for signature.

The undersigned bidder certifies that neither he/she, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in conjunction with this bid. The person signing this bid form represents that he/she has full authority and representative capacity to execute this Bid Form in the capacity indicated below.

The undersigned bidder agrees that they are expected to act as Project Expediter and coordinate work of all other contractors.

The firm signing this bid and registered under that name is legally qualified to perform all work included in the scope of the contract as determined by the State of North Carolina, in granting the registration.

PROPOSAL SIGNATURE:

Respectfully submitted this day of , 20 .

(Name of firm or corporation making bid)

By:

Signature and Typed Name

Title:

Address of Bidder:

Email Address: ______________________________________________

END OF DOCUMENT 00 41 13

DOCUMENT 00 43 28 – TAX REBATE FORMS

00 43 28

Instructions for Completing Certificate for North Carolina Sales Tax Form

Union County may apply for a refund of all sales and/or use taxes paid in North Carolina by the County’s contractors on purchases of building materials, supplies, fixtures and equipment which become a part of or are annexed to any building or structure being erected, altered or repaired under contract with the County. Contractors shall include and must pay all other taxes imposed by governmental authorities which are applicable to the contract work. Examples of property on which sales and use tax has been paid by the contractor and for which the contractor will not be reimbursed by the County are scaffolding, forms for concrete, fuel for the operation of machinery and equipment, tools, equipment repair parts and equipment rentals, blueprints, etc, or any other items which do not become a part of or are not annexed to the building or structure being erected, altered, or repaired.

Please submit with this form invoices (or copies of invoices) from vendors covering the items purchased. This form should still be submitted as “0” if no sales tax was paid for the period covered.

Requests for sales tax reimbursements should be filed with each request for contract payment.

Project or Contract Number: The name of the project, or the County Contract Number.

Date: The date the form was completed.

Trade: Your trade, e.g., electrical, plumbing, concrete contractor, etc.

Contractor: The name of your company.

Invoice Date: The date the materials were purchased.

Invoice Number: The vendor's invoice number.

Name of Vendor: The vendor's name.

Description of Materials: The type of materials purchased, e.g., concrete, nails, roofing material, etc.

Item Cost: The cost of the item(s) before any taxes are added.

State Tax: The North Carolina State tax, currently 4.75% of the item cost.

County Tax: The County tax, currently 2% of the item cost.

Total Invoice: The sum of the Item Cost, State Tax, and County Tax.

County Name: County where material was purchased and sales tax paid, e.g., Mecklenburg, Union, Cabarrus, etc. The owner or an officer of the company must certify that the statement is correct. The signature should also be notarized.

00 43 28

Page ______ of ______.

Certificate for North Carolina Sales Tax Trade:____________________________________________________________________________________

Contractor:________________________________________________________________________________

Project or Contract Number:___________________________________________________________________

Date:_____________________________________________________________________________________

Invoice Date

Invoice Number Name of Vendor Description of Materials Item Cost State Tax

County Tax

Total Invoice

County Name

Totals:

NOTE: Last page must be the certified page.

Page _____of _____.

00 43 28

Certificate for North Carolina Sales Tax Trade:____________________________________________________________________________________

Contractor:________________________________________________________________________________

Project or Contract Number:___________________________________________________________________

Date:_____________________________________________________________________________________

Invoice Date

Invoice Number Name of Vendor Description of Materials Item Cost State Tax

County Tax

Total Invoice

County Name

Totals:

This is to certify that the above materials purchased on the invoices listed were used in the construction of the ________________________________________ and that the Sales Tax listed (State and County) is not included on the monthly estimate for contract payment or any other certificate for North Carolina sales tax.

Further, that the items listed are annexed to, affixed to, or in some manner have become a part of the building or structure being erected, altered or repaired.

Certified to be correct by: _____________________________________________________ Owner or Officer of Company

Sworn to and Subscribed before me this _______day of_________________20_______

________________________________________ (SEAL)

Notary Public

My Commission Expires:___________________