Addendum No. 1.pdf
PDF 174 KB Posted
- Solicitation number
- RFP-01575
- Issued by
- Leon County, Florida
About this file
This document is Addendum No. 1 to the Florida Department of Environmental Protection's (DEP) Request for Proposals (RFP) No. 2022002 for Land Acquisition Real Estate Title and Closing Services. The RFP seeks qualified vendors to contract for these services. The addendum answers questions from prospective vendors regarding past procurements, the evaluation criteria and award process, historical utilization data, and requirements such as the need for a Tallahassee office and participation in meetings/closings. The RFP indicates the DEP may award up to three contracts under this solicitation.
The addendum provides details on the DEP's historical usage, including estimated annual volumes for services such as title commitments, closings, and oil/gas/mineral searches. It also notes that the majority of costs have been for title insurance premiums, with minimal usage of other requested services. The addendum clarifies that references must be submitted in accordance with the RFP requirements, and that the Contractor does not need a physical office in Tallahassee.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Draft Contract.pdf | ||
| RFP 2022002.pdf |
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Text version
DEP Solicitation No. 2022002 Addendum No. 1 Page 1 of 3
ADDENDUM No. 1
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DEP Procurement Section
3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000
June 28, 2022
Addendum To: DEP Solicitation No. RFP 2022002, entitled
Land Acquisition Real Estate Title and Closing Services
The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.
Question Number
Solicitation Section
Solicitation Page Number Question / Answer
1.
Has the same or similar procurement been conducted in the past? If yes, who were the previous contract winners?
Yes - American Government Services, Tallahassee Title Group, Burke Blue Hutchinson Walters & Smith, Bryant Miller & Olive, & J G S Properties, Inc.
2.
1.1 4
What criteria will the Department use to determine the number of contracts to award under the RFP?
The Department will use Section 5, Evaluation Criteria to determine award of up to 3 contracts in accordance with Section 1.1, Solicitation Objective and Section 6, Award.
3.
1.2 4
Of the $1.8m spent on the Department’s utilization of services described in the RFP over the last twelve (12) months, what amount was spent on title insurance premiums?
The requested information does not exist and isn’t readily available. The Department estimates the amount spent on title insurance to be the majority of the $1.8M.
4.
1.2 4
What was the monthly distribution of the Department’s utilization of services described in the RFP over the last thirty-six (36) months?
Most of the costs are for title insurance policies and title commitments with minimal coming from other requested services.
5.
4.1 18
Over the last thirty-six (36) months, what is the average annual number of Ownership and Encumbrance (O&E) Reports ordered by the Department?
None in recent data.
Addendum No. 1 Page 2 of 3
Question Number
Solicitation Section
Solicitation Page Number Question / Answer
6.
4.1 18
Over the last thirty-six (36) months, what is the average annual number of Title Search Reports ordered by the Department?
Estimated 25 annually.
7.
4.1 18
Over the last thirty-six (36) months, what is the average annual number of Title Commitments ordered by the Department?
Estimated 200 annually.
8.
4.1 18
Over the last thirty-six (36) months, what is the average annual number of Closings ordered by the Department?
Estimated 90 annually.
9.
4.2 (a) (8);
Price Sheet/Form D
20;
What proportion of the Department’s utilization of services described in the RFP over the last thirty-six (36) months would qualify as “Quick Response Purchase Services”?
Very minimal to none.
10.
Price Sheet/Form D 2
Of the title insurance premiums paid for by the Department over the last thirty-six (36) months, what was the average “Butler Discount” amount applied?
Estimated 10% of occurrences.
11.
Price Sheet/Form D 3
What proportion of the Department’s utilization of services described in the RFP over the last thirty-six (36) months have been performed by “On-Site Personnel” employed by contractors?
Minimal – less than 10% estimated.
12.
2.3.3.2;
Client Reference
Form/Form C;
Attachment 2
Page 9 of 27;
Page 1 of 1;
The Past Performance Evaluation Form attached as Attachment 2 to the RFP indicates that performance on past contracts and ability to manage contracts is a component of the evaluation process – for firms without extensive past experience in government contracting/procurement, are references that did not involve an express, written contract acceptable?
No, references must be submitted in accordance with Section 3.4.1.2, Tab B: Required Forms.
13.
1.8 5-6
Please confirm that the mailing address where RFP Responses are to be delivered is:
Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS #93 Tallahassee, FL 32399-3000 Yes, as indicated in Section 1.8 Timeline of Events.
14. 4.1 18 Does the Contractor need to have a physical office in Tallahassee?
Addendum No. 1 Page 3 of 3
Question Number
Solicitation Section
Solicitation Page Number Question / Answer
No.
15.
4.1 19
How many meetings and/or closings are performed annually in Tallahassee that require the Contractor to physically participate?
Varies but none over the last 3 years.
16.
4.2 19
How many Oil, Gas & Mineral Searches are requested annually?
Varies but none over the last 3 years.
17.
4.2 20
How many instances annually require the Expert Witness Service?
Very rare but none in past 3 years.
18.
4.2 21
How many hours are anticipated to be spent on updating the DSL's work plan annually?
Minimal hours are expected to be spent on updating the DSL’s work plan.
– Remainder of Page Intentionally Left Blank –
| ADDENDUM No. 1 |
| Addendum To: DEP Solicitation No. RFP 2022002, entitled |
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