Addendum No.1 298-CP25-43WallSt.pdf

Addendum No. 01

Issue Date: 8/12/2024

Project Name: 43 Wall Street Interior Demolition

RFQ Number: 298-CP25-43WallSt

TO: Prospective Bidders

This addendum forms a part of the Request for Bids and modifies the original Bid #298-CP25-43WallSt only to the extent specifically noted below. Failure to acknowledge this addendum in the Bid submittal may subject the bidder to disqualification. The official source of this solicitation is found on the City procurement website at www.ashevillenc.gov/bids. All updates to this solicitation shall come in the form of published addenda and shall be published to the same location.

This Addendum consists of One (1) page plus attachments

This Addendum consists of the following information:

1. NOTE: An optional pre-bid site meeting was held on 8/8/2024. The sign-in sheet and meeting agenda are attached.

2. REPLACE: Pages 17-21 of the Project Manual were unintentionally left blank. Those pages are replaced with the attached ABI Outreach Documentation.

Attachments include:

● Optional Pre-Bid Meeting Agenda and Sign-In sheet (5 pages)

● ABI Outreach Documentation (5 pages)

-End of Addendum No. 01-

City of Asheville Addendum 01 Page 1 298-CP25-43WallSt http://www.ashevillenc.gov/bids

Pre-Bid Meeting

Date: 8/7/2024 Time: 1:00 pm Location: 43 Wall Street, Asheville

Project Name: 43 Wall Street Interior Demolition Bid Number: 298-CP25-43WallSt

Sign-In Sheet: Attached

Introductions:

● We are here to discuss the 43 Wall Street Interior Demolition project, Bid

298-CP25-43WallSt

● I’m Nicole George, Project Manager for the City of Asheville,

● Capital Projects department

● Please be advised that whatever is said during this meeting is meant to be helpful but does not and cannot change the Bid Documents. Prospective contractors must rely on published Addenda for official answers to questions not currently covered by the Bid Documents.

General Bid Requirements:

● Asheville Business Inclusion Policy:

○ The City of Asheville has adopted the Asheville Business Inclusion Policy to encourage participation by women and minority businesses in the public bidding process.

○ Prospective Contractors are hereby notified that this bid and the subsequent contract are subject to the provisions of this plan. Prospective Contractors must outreach to minority owned businesses for their sub-contracting needs.

○ A video explaining the ABI documentation can be found at the top of the City of Asheville bid page, and is linked here: ABI Documentation Instructions for Bidders

○ 1) Outreach is required; 2) the outreach must be documented in the ABI Affidavits included in the bid package; 3) the Affidavits must be submitted with your bid.

○ If self-performing 100% of the work, submit the Asheville Business Inclusion (ABI) Outreach Documentation form (page 1 of 5)

○ If any portion of the work is being subcontracted (even if you yourself are a minority owned business), you must perform and document outreach efforts and submit:

● Asheville Business Inclusion (ABI) Outreach Documentation form (page 1 of 5)

● Subcontracting Outreach Form - Minimum Good Faith Efforts (page https://drive.google.com/file/d/1xHI3XW1A0yk4JPw8KXiqs_Z-WBfdoM4G/view?usp=sharing https://drive.google.com/file/d/1F-t02G36MuxiVuJhTe30xQiNIhXQHmlh/view https://drive.google.com/file/d/1F-t02G36MuxiVuJhTe30xQiNIhXQHmlh/view https://www.youtube.com/watch?v=6Lq54Qx81Oo https://www.youtube.com/watch?v=6Lq54Qx81Oo

2 of 5)

● Subcontracting Outreach Form - MWBE Outreach Documentation

(page 3 of 5)

● Subcontracting Outreach Form - MWBE Utilization Commitment

(page 4 of 5)

● To be considered responsive the forms must be accurate and complete

● To be considered responsive, a minimum of five (5) boxes must be checked on the Minimum Good Faith Efforts form

● To be considered responsive, outreach to all listed ABI minority businesses relevant to the specific subcontracting need, must be performed.

○ For more information regarding the Asheville Business Inclusion Plan:

● contact the City’s Office of Economic Development - Frank McGowan at

828-259-5811 (cell), 828-747-8168 (office), or at ABI@ashevillenc.gov;

● And visit the Asheville Business Inclusion Page for information and resources:

https://www.ashevillenc.gov/department/community-economic-development/business-inclusion/

● Search the City of Asheville Certified Vendor list at:

https://docs.google.com/spreadsheets/d/1lm_LdZS6yhniDEuVGyaj3vdD7ACU8Eo_pCkmNr81TvA/ed it?usp=sharing

● Please also note, the City of Asheville has adopted a Drug-Free Workplace Policy requiring contractors entering into a contract with the City to provide a drug-free workplace in the performance of said contract. The contractor agrees to notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specify the actions that will be taken for violations of such prohibitions. Responsive actions should be appropriate and sufficient to address and remediate any violations of this requirement.

Bid Submittal:

● Bids are due Tuesday, August 27th at 3:00pm

● Bids must be submitted on the official Bid Form included in the bid documents

● Required Documents that must be included with your bid are:

● Bid Form

○ Please write neatly and legibly

○ Please be sure to include the acknowledgement of any & all addenda

○ Complete the subcontractor listing

○ Be sure to sign your bid form

● ABI Documentation

● Copy of current contractor’s license

● Bids may be submitted via e-mail or they may be mailed or hand delivered–but no matter how they are delivered, bids must be received by the City of Asheville no later than the bid due date and time.

mailto:ABI@ashevillenc.gov https://www.ashevillenc.gov/department/community-economic-development/business-inclusion/ https://docs.google.com/spreadsheets/d/1lm_LdZS6yhniDEuVGyaj3vdD7ACU8Eo_pCkmNr81TvA/edit?usp=sharing https://docs.google.com/spreadsheets/d/1lm_LdZS6yhniDEuVGyaj3vdD7ACU8Eo_pCkmNr81TvA/edit?usp=sharing https://drive.google.com/file/d/18cISzZvf-6fO_jKPX0nHsm-bE8kqRDQY/view?usp=sharing

Special Requirements:

● Please make sure to take note of the Special Requirements Section

● Anticipated Schedule:

○ NTP Sept 11th

○ Mobilized on site by Sept 16th

○ 20 calendar days from NTP until substantial completion

Project Summary:

● The general scope for the project is the removal and disposal of various climbing structures and fixtures, and the demolition of a lofted second level at 43 Wall Street.

● Removal of a mulch planter outside of the climbing gym is also included. Please note the bid form includes a unit price for the installation of new concrete paving to match the existing.

● Note: Contractor will be responsible for obtaining a demolition permit. However, all associated fees are waived for City-owned properties.

Closing

● If you have any questions please email them to me at ngeorge@ashevillenc.gov (listed on the sign-in sheet). Questions are due by Wednesday August 14th. All questions or requests for clarification will be answered in the form of a written Addenda posted to the City of Asheville’s bid page.

● To schedule additional site visits, please contact me at ngeorge@ashevillenc.gov.

● Bids are due on August 27th by 3:00pm.

Thank you!

- End -mailto:ngeorge@ashevillenc.gov mailto:ngeorge@ashevillenc.gov

City of Asheville - Asheville Business Inclusion (ABI) Outreach Documentation

The Asheville Business Inclusion Policy requires Minority and Women Business Enterprise (MWBE) outreach on City contracts. Additionally, N.C.G.S. § 143-128.2 requires minority and women business outreach for building construction projects requiring the below-provided information to be reported to the State of North Carolina Office of Historically

Underutilized Businesses (H.U.B.).

The Vendor shall provide completed applicable ABI forms, as described below, with their bid to be deemed responsive.

Failure to do so will result in the Vendor's bid being deemed non-responsive and disqualified.

The following is a description of the Asheville Business Inclusion forms and what a Vendor must submit to be deemed responsive:

One of the following two options must be checked for the bid to be deemed responsive:

Option 1

SELF PERFORMING: By checking this box the Vendor commits to performing 100% of the work with its own forces and without the use of subcontractors.

By filling out and signing this form, the Vendor attests that:

(1) It is a normal business practice of the Vendor to perform all elements of the work with its own workforce without the use of subcontractors;

(2) The Vendor, in fact, has demonstrated its capabilities to perform all elements of the work with its own workforce without the use of subcontractors; and

(3) The Vendor is in fact licensed to perform each and every type of work included in the Contract

If you have checked this option please sign below.

Option 2

SUBCONTRACTING OUTREACH: Complete the following three-page form, including the checklist of minimum

Good Faith Efforts requirements, MWBE Utilization Commitment, and a listing of MWBE subcontract contractors outreached to.

The undersigned hereby certifies that he or she has read the terms of the MWBE commitment; has made the above good faith efforts to reach said goals, and will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract, and is authorized to bind the Vendor to the commitment herein set forth.

If you have checked this option, please sign below and then continue to the next page.

The undersigned hereby certifies that it has read this certification and is authorized to bind the Vendor to the commitments herein contained.

Name of Vendor Yes / No - Is the Vendor a Minority / Women Business Owner?

Name of Authorized Officer: Title:

Signature: _________________________ Date: ________________________________________

For more information regarding the Asheville Business Inclusion Program, please contact the City of Asheville

Business Inclusion Office, Community & Economic Development Department

P. O. Box 7148, Asheville, NC 28802-7148

Phone: (828) 259-8050, email: ABI@ashevillenc.gov

Revised 03/05/2024 mailto:ABI@ashevillenc.gov

SUBCONTRACTING OUTREACH FORM

MINIMUM GOOD FAITH EFFORTS

A minimum of five (5) categories below must be checked in order to have demonstrated "good faith efforts” to reach the MWBE subcontracting goal. For building construction projects, each Vendor must earn fifty (50) points to demonstrate "good faith efforts," each category below shall be assigned a minimum of ten (10) points, consistent with N.C. G.S. § 143-128.2.

I, , a duly authorized representative, of (Name of Vendor/Respondent), certify that “good faith efforts “were conducted under the following areas checked:

❏ Contacting MWBEs. The contractor must contact MWBEs to reach each subcontracting goal on a specific contract at least 10 days prior to the bid opening.* Vendors can submit a bid opportunity to the N.C. H.U.B. website can do so using the following link: https://ncadmin.nc.gov/businesses/historically-underutilized-businesses-hub/submit-bid-opportunity-hub

❏ Followed up with MWBEs. Followed up with contacted MWBEs subsequent to the initial contact and at least 72 hours prior to bid opening.*

❏ Attendance at Pre-Bid Meeting. To receive credit, the Vendor must attend pre-bid meetings scheduled by the City for the Contract in question.

❏ Negotiating in Good Faith. Negotiating in good faith and not rejecting MWBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities.*

❏ Working with the ABI Office or MWBE Assistance Programs. The Vendor must document that it worked with the ABI Office, available minority community organizations, minority contractors' groups, local minority business assistance offices, and/or other local organizations that provide assistance in the recruitment and placement of minorities, women, and/or small businesses to solicit bids for this project.

❏ Making Plans Available. Providing MWBEs with adequate information about the bid documents in a timely manner or within

+10 days before the Bid Proposals are due to assist them in responding to a solicitation.*

❏ Bonding or Insurance Assistance on Construction Contracts. Providing assistance to interested MWBEs in obtaining bonding, lines of credit, or insurance; or providing alternatives to bonding or insurance for subcontractors.*

❏ Breaking Down Work. Selecting portions of the work to be performed by MWBEs in order to increase the likelihood that the

MWBE goals will be achieved.*

❏ Financial Assistance. Providing assistance to otherwise qualified MWBEs to obtain equipment, supplies, lines of credit, joint pay agreements, or letters of credit (including waiving credit that is ordinarily required), or related assistance or services. No credit will be given to an Affiliate of a Vendor.*

❏ Quick Pay Commitment. Providing quick pay agreements and policies to enable MWBE contractors and suppliers to meet cash-flow demands. Vendor will not receive credit if Quick Pay Commitment has a statement indicating that the Vendor will consider entering into a Quick Pay Commitment OR the Vendor verbally communicated the Quick Pay Commitment to the Subcontractor.

❏ Joint Ventures. Negotiating joint venture and partnership arrangements with MWBEs in order to increase opportunities for

MWBE participation in public Construction and Repair Contracts. No credit will be given to an Affiliate of the Vendor.*

*If upon searching in the locations listed below for MWBEs and none were located, the Vendor must provide proof of no

MWBEs being present. This proof can be a screenshot of the search identifying that no MWBEs were present. The Vendor must at least check all locations listed in the following when searching for MWBEs: City Of Asheville site, HUB website, NCDOT, Websearch, Other

To receive credit for some categories of "good faith efforts" listed above additional documentation may be required. The City may further consider: (a) whether the Vendor's documentation reflects a clear and realistic plan for achieving the MBE. and WBE goals; (b) the Vendors' past performance in meeting the MWBE goals; and (c) the performance of other Vendors in meeting the MWBE goals.

https://ncadmin.nc.gov/businesses/historically-underutilized-businesses-hub/submit-bid-opportunity-hub https://docs.google.com/spreadsheets/d/1lm_LdZS6yhniDEuVGyaj3vdD7ACU8Eo_pCkmNr81TvA/edit#gid%3D0 https://ncadmin.nc.gov/divisions/historically-underutilized-businesses-hub https://connect.ncdot.gov/business/SmallBusiness/Pages/default.aspx

MWBE OUTREACH DOCUMENTATION

List all minority or women-owned business enterprise subcontractors that were contacted during the efforts to reach the goals set forth by the Asheville Business Inclusion Policy. The lowest responsible, responsive Vendor may be required to provide additional information, to support the submitted and completed ABI Form, within 72 hours of notification of award. If more space is needed, Vendors may attach additional documents or information to this completed form.

Name of Vendor: Project Name and Number:

Type of Work Name of MBE / WBE & Phone Date of Contact Contact Person

Reason for non-utilization

Examples of documentation include, but are not limited to, the following evidence:

A. Copies of solicitations for quotes to DBE, WBE, or MBE firms. Each solicitation must contain a specific description of the work to be subcontracted, the location where bid documents can be reviewed, representative of the Prime Vendor to contact, and location, date, and time when quotes must be received.

B. Copies of quotes or responses received from each firm responding to the solicitation.

C. A telephone log of follow-up calls to each firm sent a solicitation.

D. For subcontracts where a minority business firm is not considered the lowest responsible sub-Vendor, copies of quotes received from all firms submitting quotes for that particular subcontract.

E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal.

F. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business.

G. Letter detailing reasons for rejection of minority business due to lack of qualification.

H. Letter documenting proposed assistance offered to minority businesses in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required.

MWBE UTILIZATION COMMITMENT

MWBE Participation Goal

General Services: 6.39% MBE: Black American-owned (B) and Woman (W)

Construction Services:

8.28%

MBE: Black American-owned (B) and Hispanic (H)

Name of Vendor: Project Name and Number:

I do certify that on the above-referenced project, I will expend a minimum of $ equaling % of the total dollar amount of the contract with certified Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE) or

Women Business Enterprise (WBE). MWBEs will be employed as vendors, suppliers, or providers of professional services. Such work will be subcontracted to the following firms listed below:

MWBE Subcontractor name, City, State, Phone #

Minority Category* (Circle Appropriate Classification)

Description of Work Dollar Value & Percent of contract

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

W, B, H, A or N

* Women (W), Black American-owned (B), Hispanic American-Owned (H), Asian American-Owned (A), and Native American-Owned(N)

DOCUMENTATION OF MINORITY SUBCONTRACTOR PAYMENTS FORM

No minority/women-owned subcontractors were used or paid during this pay application.

The following is a list of value of work for ALL minority and women-owned firms for pay application #________ for

_______________________________________ (Project Name and Contract #)

MWBE Subcontractor Utilization Goal Listed on ABI $_______________

All fields MUST be filled out completely

SUBCONTRACTOR NAME, TAX NUMBER / EIN,

LOCAL ADDRESS, PHONE NUMBER

*MINORITY

CATEGORY VALUE THIS PERIOD

WORK

COMPLETED TO

DATE

Totals

*Minority categories: Non-Hispanic White Woman-Owned (W), Black American-owned (B), Hispanic American-Owned (H), Asian American-Owned (A), and NativeAmerican-Owned (N)

Date: __________ Name of Certifying Agent/Company:_____________________________________

Signature: ______________________________________ Title:_________________________________

Any questions regarding this information can be directed to The Asheville Business Inclusion Office, Community & Economic Development at Phone: (828) 259-8050, email: ABI@ashevillenc.gov mailto:ABI@ashevillenc.gov nicolegeorge Text Box

THIS FORM IS FOR REFERENCE ONLY. DO NOT SUBMIT

WITH BID