Addendum No. 1
178 KB Posted
- Attached to
- Pharmaceutical Supply Services (Annual Contract)
- Solicitation number
- RFB22-0011
- Issued by
- Muscogee County, Columbus City, Georgia
About this file
This is Addendum No. 1 to a Request for Bid (RFB No. 22-0011) issued by the City of Columbus, Georgia Finance Department Purchasing Division for Pharmaceutical Supply Services. The amendment addresses three key operational questions regarding medication management and availability for Columbus Fire and Emergency Medical Services. The contract is structured as an annual agreement with a two-year initial term and the option to renew for three additional twelve-month periods, contingent on mutual agreement between parties.
The addendum clarifies critical procedures for handling drug shortages and unavailable medications. During unexpected drug shortages, awarded vendors may substitute medications on the established drug list with the same drug in the same strength or concentration but different volume, subject to approval from the Division Chief of EMS (Jules Hazen) and the CFEMS Medical Director (Dr. Eric Ragan). Vendors are required to provide prompt notification to these point contacts and maintain frequent communication regarding shortage duration and product availability projections to enable protocol adjustments. Additionally, while medications should ideally have expiration dates of 12 months or greater from the date of purchase, EMS will accept products with shorter expiration dates when vendors cannot obtain longer-dated inventory from wholesalers, recognizing that medication availability takes priority over expiration date requirements. Acknowledgment of receipt of this addendum is mandatory and must be included with sealed bids; failure to do so may result in bid rejection for incompleteness.
Text of this file
Treet
FINANCE DEPARTMENT
PURCHASING DIVISION 100 TENTH STREET, P. O. BOX 1340
COLUMBUS, GEORGIA 31902-1340
706-225-4087, Fax 706-225-3033
BidLine 706-225-4536 www.columbusga.org
September 14, 2021
Addendum No. 1
Pharmaceutical Supply Services (Annual Contract) RFB No. 22-0011
Acknowledgment of receipt of Addenda must be included with sealed bid. Failure to acknowledge receipt of this addendum may render your bid “incomplete”.
Initials: Company:
Vendors are informed that the above subject Bid is hereby modified, corrected, or supplemented as specified, described and set forth in this Addendum:
1. Question: “What is the process for substituting medications due to national shortage/backorder? Who is the point of contact when this occurs?
Answer: During unexpected drug shortages, the awarded vendor may substitute any drug on the established list of drugs with the same drug, same strength or concentration, and different volume.
The Division Chief of EMS and CFEMS Medical Director will be notified to provide approval and direction to the EMS crews until the shortage ceases. The point of contacts are Division Chief Jules
Hazen and Dr. Eric Ragan.
2. Question: “What is the expectation or process for a product that is not available due to national shortage?
Answer: Prompt notification to the point of contacts listed in Question 1. Frequent communication between the vendor and Division Chief EMS as to if a shortage is expected to happen, any information as to how long it is projected to last and when the medication is back available. This is to adjust treatment protocols as needed due to the shortage.
3. Question: “Expiration dates on medication should be 12 months from the date of purchase, however, the hospital does not have an avenue to request or control expiration dates on products received from the wholesaler. If the wholesaler only has product with an expiration date of less than 12 months should that product be considered unavailable?
COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government http://www.columbusga.org/
Answer: EMS will allow a medication with an expiration date with less than 12 months if the vendor can not obtain the product with an expire of 12 months or greater from their wholesalers. It is better to have the medication available to be used than consider if not available.
Andrea J. McCorvey
Purchasing Division Manager
Other files
| File | Type | Posted |
|---|---|---|
| Addendum No. 2 | — | |
| Pharmaceutical Supply Services | — | |
| Award Information | — |
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