Addendum_No._01_to_RFP_2026_PR_9123_Actuarial_Services_52826.pdf

ORLANDO UTILITIES COMMISSION

100 West Anderson Street l PO Box 3193 l Orlando, Florida 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l www.ouc.com

May 28, 2026

To: All Prospective Proposers From: Dom P. Sotero, CPPO, CPPB, Senior Buyer Subject: RFP 2026 PR 9123 Actuarial Services

This addendum no. 01 is issued to address questions received, revise the original solicitation document, and release attachments.

The original solicitation documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The solicitation deadline for the offers shall remain June 3, 2026, 2:00 PM EST, and shall be submitted electronically via Vendorlink.com.

Proposer must acknowledge in their submittal that they have received this Addendum, or the offer may be considered non-responsive. If you have questions regarding this Addendum, please contact the buyer of record at dsotero@ouc.com.

A. FORM(S) – PROPOSER SHALL COMPLETE AND SUBMIT THE FOLLOWING

FORM(S):

Anti-Human Trafficking Affidavit (Section 787.06, Florida Statutes)

B. REQUEST FOR INFORMATION

Questions regarding RFP Section 1. INTRODUCTION, Parts 1.1 SCOPE OF

WORK SUMMARY and 1.2 Background, pages 5-6 (Questions 1 to 3)

Question 1. “Is it the OUC’s preference to award this contract to a single vendor for actuarial services for the OUC’s Defined Benefit Pension Plan – Trust and Defined Contribution Plan, its Other Post-Employment Benefits (OPEB) Plan, and its Self-Insured Medical Program, or will OUC consider separate awards to separate firms (one contract award for the Defined Benefit Pension Plan – Trust and Defined Contribution Plan, one contract award for the Other Post-Employment Benefits (OPEB) Plan, and a third contract award for the Self-Insured Medical Program)?”

Response 1. Yes, it is OUC’s intent to award the contract to a single proposer who will provide the scope of services requested in Attachment A of the RFP.

http://www.ouc.com/ mailto:dsotero@ouc.com

Questions regarding RFP Section 3. INSTRUCTIONS TO BIDDERS, Part 3.15 PROPOSAL EVALUATION CRITERIA, Page 17 (Questions 2 & 3)

Question 2. “Was a weighted evaluation criteria used as the basis of award for the previously awarded contract?”

Response 2. Yes, weighted evaluation criteria were used as the basis of award for the previously awarded contract.

Question 3. “If a weighted evaluation criteria was used as the basis of award for the previously awarded contract, can we receive a copy of the bid tabulations/scoring for the previously short-listed proposing vendors?”

Response 3. Evaluation will be conducted in accordance with Section 3.15 of the RFP, including the requirements identified in Sections 1.4, 2, and Attachment A. For public records requests related to prior solicitations, please contact the OUC Records Custodian at recordscustodian@ouc.com.

Questions regarding RFP ATTACHMENT A, Section DETAILED SCOPE OF

WORK, pages 1-2 (Questions 4 to 23)

Question 4. “What is the name of the firm that completed the most recent

FULL GASB 67/68 compliant Pension valuation and report?”

Response 4. The name of the firm that completed the most recent FULL GASB 67/68 compliant pension valuation and report is Gabriel, Roeder, Smith & Company.

Question 5. “When was the most recent FULL GASB 67/68 compliant Pension actuarial valuation completed for the OUC?”

Response 5. The most recent FULL GASB 67/68 compliant pension actuarial valuation was completed in May 2026.

Question 6. “Can we receive a copy of the most recently complete FULL GASB 67/68 complaint Defined Benefit Pension Plan – Trust and Defined Contribution Plan valuation and report?”

Response 6. Requested reports and documents may be obtained through a public records request submitted to the OUC Records Custodian at recordscustodian@ouc.com. OUC will not distribute these documents through this addendum process.

Question 7. “How long has the current actuarial firm been performing GASB 67/68 compliant Defined Benefit Pension Plan – Trust and Defined Contribution Plan valuations and reporting services for the OUC?”

Response 7. The current actuarial firm has been performing GASB 67/68 compliant Defined Benefit Pension Plan – Trust and Defined

100 West Anderson Street l PO Box 3193 l Orlando, Florida 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l

Contribution Plan valuation and reporting services for OUC since October 2019.

Question 8. “Please confirm that the OUC funds its Other Post- Employment Benefits (OPEB) Plan by contributing to an established trust?”

Response 8. Yes, OUC funds its Other Post-Employment Benefits (OPEB) Plan by contributing to an established trust.

Question 9. What is the name of the firm that completed the most recent FULL GASB 74/75 compliant Other Post-Employment Benefits (OPEB) Plan valuation and report?

Response 9. The name of the firm that completed the most recent full GASB 74/75 compliant Other Post-Employment Benefits (OPEB) Plan valuation and report is Gabriel, Roeder, Smith & Company.

Question 10. “When was the most recent FULL GASB 74/75 compliant Other Post-Employment Benefits (OPEB) Plan actuarial valuation completed for the OUC?”

Response 10. The most recent full GASB 74/75 compliant Other Post- Employment Benefits (OPEB) Plan actuarial valuation completed for the OUC was in May 2026.

Question 11. Can we receive a copy of the most recently complete FULL GASB 74/75 complaint Other Post- Employment Benefits (OPEB) Plan valuation and report?

Response 11. Requested reports and documents may be obtained through a

Question 12. “What is the name of the firm that completed the most recent FULL GASB compliant Self-Insured Medical Program valuation and report?”

Response 12. The name of the firm that completed the most recent FULL GASB compliant Self-Insured Medical Program valuation and report is Gabriel, Roeder, Smith & Company.

Question 13. “When was the most recent FULL GASB compliant Self- Insured Medical Program actuarial valuation completed for the

OUC?”

Response 13. The most recent FULL GASB compliant Self-Insured Medical Program actuarial valuation completed for the OUC was in March 2026.

Question 14. Can we receive a copy of the most recently complete FULL GASB complaint Self-Insured Medical Program valuation and report?

Response 14. Requested reports and documents may be obtained through a

Question 15. “How long has the current actuarial firm been performing GASB compliant Self-Insured Medical Program valuations and reporting services for the OUC?”

Response 15. The current actuarial firm has been performing GASB compliant Self-Insured Medical Program valuations and reporting services for the OUC since October 2019.

Question 16. “Is the OUC requesting a separate valuation and report for the Retiree Drug Subsidy under Medicare Part D or only separate financial statements in a combined report with the Self-Insured Medical Program valuations?”

Response 16. OUC is requesting a separate valuation and report for the Retiree Drug Subsidy under Medicare Part D.

Question 17. “If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, is the OUC requesting a FULL GASB 74/75 compliant valuations biennially with an updated (roll-forward) report for interim years or annual FULL GASB 74/75 compliant Self-Insured Medical Program actuarial valuations?”

Response 17. OUC is requesting annual FULL GASB 74/75 compliant Self- Insured Medical Program actuarial valuations.

Question 18. If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, what is the name of the firm that completed the most recent FULL GASB 74/75 compliant Self- Insured Medical Program valuation and report?

Response 18. The name of the firm that completed the most recent FULL GASB 74/75 compliant Self-Insured Medical Program valuation and report is Gabriel, Roeder, Smith & Company.

Question 19. “If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, when was the most recent FULL GASB 74/75 compliant Self-Insured Medical Program actuarial valuation completed for the OUC?”

100 West Anderson Street l PO Box 3193 l Orlando, Florida 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l

Response 19. The most recent FULL GASB 74/75 compliant Self-Insured

Medical Program actuarial valuation for the Retiree Drug Subsidy under Medicare Part D was completed in May 2026.

Question 20. “If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, can we receive a copy of the most recently complete FULL GASB 74/75 complaint Self-Insured Medical Program valuation and report?”

Response 20. Requested reports and documents may be obtained through a

Question 21. “If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, how long has the current actuarial firm been performing GASB 74/75 compliant Self-Insured Medical Program valuations and reporting services for the

OUC?”

Response 21. The current actuarial firm has been performing GASB 74/75 compliant Self-Insured Medical Program valuation and reporting services for the OUC since October 2019. OUC was one of the first governmental entities in Florida to implement GASB 74/75 in its financial statements.

Question 22. “Please provide copies of the most recent Annual Retiree Drug Subsidy Attestation, Annual Chapter 112.08 Filing for Self- Insurance, Annual Chapter 112.662 Compliance Report, and Annual Chapter 112.664 Compliance Report.”

Response 22. Requested reports and documents may be obtained through a

Question 23. “What is the name of the firm that provided the most recent Annual Retiree Drug Subsidy Attestation, Annual Chapter

112.08 Filing for Self-Insurance, Annual Chapter 112.662

Compliance Report, and Annual Chapter 112.664 Compliance Report.”

Response 23. The name of the firm that provided the most recent Annual Retiree Drug Subsidy Attestation, Annual Chapter 112.08 Filing for Self-Insurance, Annual Chapter 112.662 Compliance Report, and Annual Chapter 112.664 Compliance Report was Gabriel, Roeder, Smith & Company.

Questions regarding RFP ATTACHMENT B, Section PRICE SCHEDULE, Table 3. Annual Reports, pages 1-2 (Questions 24 to 28)

Question 24. “What were the previous fees charged to the OUC for the most recent GASB 67/68 compliant FULL Defined Benefit Pension Plan – Trust and Defined Contribution Plan actuarial valuation and report?”

Response 24. OUC encourages each prospective proposer to submit its most competitive pricing based on its own evaluation of the scope of services required under this RFP. For public records requests related to prior contract pricing, please contact the OUC Records Custodian at recordscustodian@ouc.com.

Question 25. “What were the previous fees charged to the OUC for the most recent ANNUAL GASB 74/75 compliant FULL Other Post- Employment Benefits (OPEB) Plan actuarial valuation and report?”

Response 25. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

Question 26. “What were the previous fees charged to the OUC for the most recent GASB compliant FULL Self-Insured Medical Program actuarial valuation and report?”

Response 26. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

Question 27. “If a separate report for the Retiree Drug Subsidy under Medicare Part D is required, what were the previous fees charged to the OUC for the most recent GASB 74/75 compliant FULL Self-Insured Medical Program actuarial valuation and report?”

Response 27. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

Question 28. “Please provide the separate annual fees charged for the Annual Retiree Drug Subsidy Attestation, Annual Chapter

112.08 Filing for Self-Insurance, Annual Chapter 112.662

Compliance Report, and Annual Chapter 112.664 Compliance Report.”

mailto:recordscustodian@ouc.com mailto:recordscustodian@ouc.com mailto:recordscustodian@ouc.com

100 West Anderson Street l PO Box 3193 l Orlando, Florida 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l

Response 28. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

General Questions (Questions 29 to 45)

Question 29. “Why is the OUC seeking new bid proposals at this time?”

Response 29. OUC’s current contract for these services will expire this year.

In accordance with OUC’s procurement requirements and standard procurement practices, OUC is required to resolicit these services. OUC’s contracts are typically multi-year, and part of OUC’s normal procurement process includes periodically evaluating supplier services and fees through a competitive solicitation process.

Question 30. “Is the previously contracted firm expected to submit a new proposal?”

Response 30. The incumbent firm is eligible to submit a proposal in response to this RFP; however, submission of a proposal is voluntary.

Question 31. “What is the anticipated budget for this contract?”

Response 31. Over the last two years (2024 – 2025), the average annual spend is approximately $150,000.

Question 32. “What are the requirements for onsite consulting, meetings, and/or presentations?”

Response 32. Typically, one (1) onsite meeting per year (in the spring) is required for each of the pension and OPEB plans. Other onsite meetings may be scheduled as needed, for example, to present the Actuarial Assumption Study.

Question 33. “Can all meetings be performed using voice conference and/or web meeting services?”

Response 33. See response to question 32.

Question 34. “(Page 7, Section 1.4, Item 8a) Florida law (Section 112.664, Florida Statutes) requires only that a public pension plan actuary be an Enrolled Actuary (EA), not a Fellow of the Society of Actuaries (FSA). Will OUC consider a principal actuary who is an EA and a Member of the Society of Actuaries in lieu of the FSA designation?”

Response 34. OUC will accept either: (a) a Fellow of the Society of Actuaries (FSA); or (b) an Enrolled Actuary (EA) who is a Member of the Society of Actuaries and a member of the American Academy of Actuaries.

Question 35. “(Page 27, Attachment B, Price Schedule) What were the fees charged by the incumbent actuary for each of the services listed in Attachment B during the most recent contract period?”

Response 35. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

Question 36. “Please provide the following: Most recently completed actuarial reports associated with this opportunity.”

Response 36. Requested reports and documents may be obtained through a

Question 37. “Please provide the following: Why is the OUC going out to bid at this time?”

Response 37. OUC’s current contract for these services will expire this year.

In accordance with OUC’s procurement requirements and standard procurement practices, OUC is required to resolicit these services. OUC’s contracts are typically multi-year, and part of OUC’s normal procurement process includes periodically evaluating supplier services and fees through a competitive solicitation process.

Question 38. “Please provide the following: Current fees with the incumbent provider, if available.”

Response 38. OUC encourages each prospective proposer to submit its scope of services required under this RFP. For public records

Question 39. “Please provide the following: How long has the incumbent provided these services?”

Response 39. The current actuarial firm has been providing actuarial valuation and reporting services for OUC since October 2019.

100 West Anderson Street l PO Box 3193 l Orlando, Florida 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l

Question 40. “Please provide the following: Are there any concerns with the current provider, or service areas that you would like the prospective new provider to focus and improve upon?”

Response 40. OUC is seeking proposals as part of its standard procurement process and encourages proposers to submit their best approach to meeting the requirements of the RFP.

Question 41. “Could we review the most recent Actuarial Valuations that have been performed by your current Actuary?”

Response 41. Requested reports and documents may be obtained through a

Question 42. “Is the current Actuary able to rebid on the work?”

Response 42. The incumbent firm is eligible to submit a proposal in response to this RFP; however, submission of a proposal is voluntary.

Question 43. “Do you currently offer a Web site for participants?”

Response 43. Our current provider offers a secure site to upload data in the reporting process.

Question 44. “Please provide the most recently completed actuarial reports associated with this opportunity.”

Response 44. Requested reports and documents may be obtained through a

Note: There shall be no communication between the proposer, their employees or subconsultants concerning this solicitation to anyone within OUC except the buyer of record.

***End of Addendum No. 01***

ANTI-HUMAN TRAFFICKING AFFIDAVIT

(SECTION 787.06, FLORIDA STATUTES)

BEFORE ME, the undersigned authority, appeared ______________________________, who first being duly sworn hereby swears of affirms as follows:

1. I am over eighteen (18) years of age. The following information is based on my own personal knowledge.

2. I am an officer or representative of _______________________________ (the “Nongovernmental Entity”). I am authorized to provide this affidavit on behalf of the Nongovernmental Entity.

3. The Nongovernmental Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

4. This declaration is made pursuant to Section 92.525(1)(c), Florida Statutes. I understand that making a false statement in this declaration may subject me to criminal penalties.

UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING ANTI-

HUMAN TRAFFICKING AFFIDAVIT AND THAT THE FACTS STATED IN IT ARE TRUE.

FURTHER AFFIANT SAYETH NOT.

Printed Name: ________________________ Title: _______________________________ Company Name: ______________________ Date: _______________________________

STATE OF _____________

COUNTY OF ___________

Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _______day of __________, 20___, by ____________________, on behalf of ____________________________, who is personally known to me or who has produced _________________________ as identification.

Print Name: _______________________ Notary Public of the State of Florida

My Commission Expires: