_Addendum No 1.pdf

ADDENDUM #1

CHARNWOOD CHIP SEAL

CONTRACT 24-05

CITY OF TROY, OAKLAND COUNTY, MICHIGAN

ISSUED: WEDNESDAY, MAY 15, 2024

INTENT:

This Addendum #1 is issued to revise the proposal and supplemental general conditions. The Specifications for the original work and the contract drawings are to govern this work unless otherwise revised herein. New Proposal Sheets are issued with this Addendum #1 and shall be used in place of existing Proposal Sheets.

CONTRACT SPECIFICATIONS – PROPOSAL

1. ADDED – Substantial completion date - All pavement rehabilitation shall be substantially complete by July 1, 2025.

2. REVISED - Construction completion date - All construction including restoration shall be completed by October 1, 2025.

CONTRACT SPECIFICATIONS – SUPPLEMENTAL GENERAL CONDITIONS

1. ADDED - Construction Schedule section of this specification: All pavement rehabilitation shall be substantially complete by July 1, 2025.

2. REVISED - Construction Schedule section of this specification: All work, including restoration, shall be completed by October 1, 2025.

FAILURE TO INCLUDE ADDENDUM #1 AND ITS ATTACHMENTS WILL RESULT IN REJECTION OF

THE BID.

Very truly yours, Acknowledged Receipt of Addendum #1

City of Troy Engineering Department Company:

Jing Lin Signature:

Jing Lin, PE Printed Name:

Title:

Attachment pc: All Bidders, S. Finlay, A. Cicchetti Dated:

CITY OF TROY PROPOSAL

CHARNWOOD CHIP SEAL 1 / 5

CITY OF TROY ADDENDUM #1

PLACE: CITY OF TROY

DATE: May 22, 2024, 10:00 AM

PROJECT: CHARNWOOD CHIP SEAL

The proposal of (hereinafter called “Bidder”) to the City of Troy, Oakland County, Michigan

The Bidder, in compliance with the Advertisement for Bid for the “CHARNWOOD CHIP SEAL”, having examined the plans and specifications with related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is part.

The Bidder affirms that in making such Proposal, neither he nor any company that he may represent nor anyone on behalf of him or the company directly has entered into any combination or collusion, undertaking or agreement with any bidder or bidders to maintain that the prices of said work, or any attempt to prevent any other bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty - (60) calendar days after the scheduled closing time for receiving bids.

The Bidder hereby agrees to commence work under this contract on or before the date to be specified in the written “Notice to Proceed”.

The Bidder acknowledges receipt of the following addenda:

No. DATED:

City of Troy Bids Due: Wednesday, May 22, 2024 500 W. Big Beaver 10:00 A.M., Local Time Troy, Michigan 48084 Contract: 24-05

CHARNWOOD CHIP SEAL 2 / 5

The undersigned, as Bidder, declares that he has familiarized himself with the location of the proposed project in the City of Troy. Bidder acknowledges that he has carefully examined the Plans, Specifications, and Contract Documents which he understands and accepts as sufficient for the purpose of constructing the work, and agrees that he will contract with the City of Troy, Oakland County, Michigan to furnish all labor, materials, and equipment necessary to do all the work specified and prescribed, and that he will accept in full payment therefore the sum of:

CITY OF TROY CONTRACT NO. 24-05

CHARNWOOD CHIP SEAL

Line Pay Item Description Quantity Units Unit Price Total

001 1100001 Mobilization, Max $20,000 1 LSUM

002 2047051 Audio-Video Route Survey, Max $5,000 1 LSUM

003 2050041 Subgrade Undercutting, Type II 100 Cyd

004 2057011 Excavation, 2 inches 6,270 Syd

005 4037001 DPW Structure Cover, Adj, Add Depth 5 Ft

006 4037050 DPW Structure Cover, Adj, Case 1 12 Ea

007 4037050 Sanitary Manhole Sealing 5 Ea

008 5012024 HMA, 4EL, PG 64-22, Leveling 500 Ton

009 5050002 Seal, Double Chip 62,700 Syd

010 5057011 Seal, Fog 62,700 Syd

011 8127051 Maintaining Traffic 1 LSUM

012 8507041 Inspection Crew Day Cday $800

TOTAL BID AMOUNT:

CHARNWOOD CHIP SEAL 3 / 5

The City reserves the right to accept any bid, or to reject any or all bids, to waive any and all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Bids. Also, the City reserves the right to reject the Bid of any Bidder if the City believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the City.

The undersigned agrees to furnish the required bonds and insurance certificates within seven (7) days after the acceptance of this proposal and further agrees to start construction within ten (10) days after being notified that work can begin.

The company representative does warrant that by signing the bid documents, the additional insured endorsement will be included in the insurance coverage supplied to the City as part of the specified requirements. All pavement rehabilitation shall be substantially complete by July 1, 2025. All construction including restoration shall be completed by October 1, 2025.

Company: Address:

Signed: County:

By: Telephone:

Title: FAX:

CHARNWOOD CHIP SEAL 4 / 5

LEGAL STATUS OF BIDDER

(The Bidder shall fill out the appropriate form and strike out the other two).

A corporation duly organized and doing business under the laws of the State of Michigan for whom whose signature is affixed to the Proposal, is duly authorized to execute contracts.

A Partnership, all members of which, with addresses, are:

An Individual, whose signature is affixed to the Proposal.

CHARNWOOD CHIP SEAL 5 / 5

Please give the following information regarding your Proposal for this bid:

1. Number of years of experience in this work:

2. List the number and types of equipment to be used if awarded this bid:

3. List the municipalities you have contracted with during the past three years for this type of work:

4. Name of your bank and other financial reference:

5. Name of your insurance carrier:

6. PL/PD/BI Insurance carrier:

Workman’s Compensation:

Amount of Insurance Coverage:

6. Comments:

Signed:

Title:

Name & Address of Firm:

Date:

CITY OF TROY SUPPLEMENTAL GENERAL CONDITIONS

CHARNWOOD CHIP SEAL 1 / 3

CITY OF TROY ENG. DEPT. ADDENDUM #1

CONTRACT NO 24-05

Bonds and Insurance

Workers Compensation Insurance: Michigan Statutory Benefits

Employers Liability 100,000 Each accident 500,000 Disease policy limit 100,000 Disease per person

General Liability Insurance: Premises – Operations Independent Contractors Products and Completed Operations Personal Injury Blanket Contractual Liability 1,000,000 Per occurrence 1,000,000 Policy Aggregate 1,000,000 Completed Oper. Aggregate Broad Form P.D. endorsement Elimination of X.C.U. exclusion Statement from contractor promising Products and completed operations coverage from three years after final payment

Additional Insured: Under Commercial General Liability and Automobile Liability, as described above, shall include an ENDORSEMENT stating the following shall be Additional Insureds: The City of Troy, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Troy as additional insured, coverage afforded is considered to be primary and any other insurance the City of Troy may have in effect shall be considered secondary and/or excess.

Owner's and Contractor's Separate policy or per project Protective (OCP) Liability: aggregate under General Liability

3,000,000 per occurrence 3,000,000 Aggregate City of Troy named as insured

Automobile Liability Insurance 1,000,000 Combined Single Limit for Liability Michigan No-Fault coverage:

Owned, Hired and Non-owned auto coverage (or Any Auto)

Excess Liability Coverage: 2,000,000 Each Occurrence

2,000,000 in Aggregate Used (Intent: City wants to be sure there is $3 million in coverage)

Contractor’s Equipment Contractor is responsible for insuring all Coverage: tools and equipment to be used on project and/or located on site

SUPPLEMENTAL GENERAL CONDITIONS CITY OF TROY

2 / 3 CHARNWOOD CHIP SEAL

ADDENDUM #1 CITY OF TROY ENG. DEPT.

Cancellation Clause: Should any of the above-described policies be canceled or materially changed before the expiration date thereof, the issuing company will provide 30 days written notice to the additional insured.

Before execution of the Contract for Construction the contractor shall furnish three (3) completed copies of a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. The certificate shall provide for a thirty (30) day notice to the additional insured for any material change or termination of coverage afforded under the polices before termination of the Contract. The Contractor shall file new certificates should original or renewed policies expire prior to the completion of the contract.

All insurance coverage must be from a company licensed and admitted to do business in Michigan.

The Contractor is responsible for any and all deductibles to the insurance policies.

The Contractor is responsible for workplace safety, including but not limited to all federal, state and local laws, ordinances and regulations.

If so requested, certified copies of all policies mentioned above will be furnished to the City of Troy.

If any of the above coverage’s expire during the term of this Contract, the Contractor shall deliver renewal certificates and/or policies to the City at least ten (10) days prior to the expiration date.

A sample Certificate of Insurance is included at the end of this section.

Bond Submittal

Subsequently, upon notice of award to the successful bidder, the Contractor shall qualify for, sign, and deliver to the City of Troy an executed Performance Bond, and executed Labor and Materials Payment Bond, and an executed two year Maintenance Bond secured by a surety company, acceptable to the City of Troy by being licensed to do business in Michigan, and to be included on the U.S. Treasury Department Surety List and/or have a rating of A- or better by A.M. Best, and/or Standard and Poors, on standard AIA forms, each in the amount of one hundred percent (100%) of the contract sum.

Attorneys-in-fact, who sign Performance, Payment, and Maintenance Bonds must file a certified copy of their power of attorney to sign such bonds. The Contractor shall pay the cost of all bond premiums.

Included Work

All items of work noted on the plans or in the Specifications that are not specifically noted in the proposal shall be considered as included in the construction and shall be constructed at no extra cost to the City.

MDOT Specifications Reference

All items of work shall be done in accordance with Michigan Department of Transportation 2020 Standard Specifications for Construction (MDOT 2020), unless a Specification or Special Provision is provided in this contract document.

CITY OF TROY SUPPLEMENTAL GENERAL CONDITIONS

CHARNWOOD CHIP SEAL 3 / 3

CITY OF TROY ENG. DEPT. ADDENDUM #1

Street Cleanliness

The proper cleaning and maintenance for paved surfaces is imperative during the construction process.

The Contractor must maintain a clean paved surface as deemed appropriate by the City of Troy. At a minimum, all paved surfaces shall be swept just prior to the weekend, any holiday, extended delay in the construction process, or when determined necessary by the City Engineer.

To minimize the amount of dust and air pollution, the Contractor is required to use an air-circulating street sweeper that not only sweeps the surface but also vacuums. The sweeper shall be equipped with the following:

Debris hopper that can accommodate at least seven (7) yards of debris.

Blower with minimum of 8,000 CFM.

Dust control water system with a minimum of 200-gallon water tank.

36” gutter brooms.

Broom assisted pickup head.

Rotating beacons and two directional arrows at rear of sweeper.

A rotary broom mounted on a tractor or truck is not an acceptable piece of equipment for sweeping paved surfaces. Should the Contractor not be able to provide this service, the City of Troy will provide this service and back charge the project. The City will provide two (2) sweepers and operators and will charge a three (3) hour minimum, @ $810 an hour for $2,430.

Maintaining Solid Waste (Rubbish) Services

Rubbish collection shall not be interfered with by the Contractor’s operations. If access to certain areas is blocked by the Contractor’s operations, the Contractor shall transport the rubbish himself to a location accessible to the collection crews. NO additional compensation shall be due the contractor for this work.

Sprinkler Systems

While NO specific bid item has been created for repair or replacement of sprinkler systems disturbed by the Contractor’s operations, the Contractor shall be responsible to restore those areas equal to what existed prior to the start of construction and shall promptly restore the sprinkler system in working order by making permanent repairs within five (5) working days of the initial disruption. NO additional compensation shall be due the contractor for this work.

Construction Schedule

Construction shall commence within ten (10) days of the “Notice to Proceed”. At the pre-construction meeting, a construction schedule shall be presented and approved by the City. This schedule shall show the approximate dates that each operation will commence and be completed at each location.

The Contractor is responsible for scheduling of his labor and equipment and when bidding, shall include in his costs for these items a factor for delays due to weather, strikes, vandalism, unforeseen field conditions, and any other factors that might delay or suspend his operations. Under no circumstances shall compensation of any type be allowed for loss of production.

All pavement rehabilitation shall be substantially complete by July 1, 2025. All work, including restoration, shall be completed by October 1, 2025.