Addendum _ Intercom RFP.docx

Q1. Can an accurate count of rooms needing intercom be provided

- Instructional rooms - See Maps

- Do offices need intercom or paging?

Yes- integrate with the existing phone system.

Q2. How many paging zones for each location? Want the ability to create unlimited zones.

- Indoors hallways, common areas

- should outdoors be assumed to be one large zone or are there any areas outside that need to be segmented from the rest of the outdoor zone.

Q3. Available POE switch ports: Do the nearest IDFs have available switch ports? Each intercom room will need 1 POE port. If no, will the district provide additional switches or should we provide network switches? Existing switch and ports. No additional.

Q4. Can the network closets for each school be identified? Yes

Q5. Does the district want the ability to dial zones from a VoIP phone outside of the admin console? Yes

Q6 .n the event that a lift is needed, does the district have one to provide? No

Q7. Can a demo be presented of the solution?

Yes, and we would like a reference of an existing solution in place.

1. Does your organization have an Emergency Communication plan or strategy?

Yes.

2. What is the make and model of your current Fire Alarm System?

Firelite

3. What types of potential emergency situations do you plan for?

Everything related to Staff and Student Safety.

4. Have you had any past or recent emergency events that are drivers for your plan? (i.e., workplace violence, occupation safety, weather/natural disaster, etc.)

All of the above.

5. How do you currently notify building and/or site occupants of an emergency situation? Intercom, Centegix

6. How many different groups and approximately how many people occupy your building(s) on a typical day? Teachers, Staff, Admins, Students. 3500 students total.

7. What is the make and model of the voice paging system? Rauland

8. Do you have a Distributed Recipient Application you’re currently using facility wide? (i.e., Everbridge, Rave, Veoci, SendWordNow)No

9. What type of head-end is the digital signage or cable tv monitors? (i.e. BrightSign) None

10. Do you have a VM Ware environment? NO

11. Do you route Multicast? Have the ability.

12. What is the make and model of your IP phones and controller (What are your IP Phones registering to)? SIP Phones

13. How many Desktops, Laptops and IP Phones are on this site?

Over 500

14. What is the Make and Model of your Card Access and CCTV system?

3xLogic, Luxriot

15. Do you have an outdoor voice High Powered Speaker Array? If yes, what make?

No

16. How many people will have the ability to activate events via the “Mobile Activator App”? (i.e.; Severer Weather, Active Shooter, Chemical Spill…) Admins - 20-40

17. Does your organization use Teams, Zoom, WebEx or any other platform?

Teams, Google

18. What is the existing network Wi-Fi provider/ infrastructure? (i.e....Cisco?) Cisco If Cisco, What Access Points do you utilize, and do they have Cisco spaces licenses?" Cisco 1852I Extreme 5420 Switches The answer we are looking for on the last two bullets is Cisco Catalyst 9000 series AP's with Cisco Spaces ACT licenses. If the client does not have the proper access points or existing infrastructure, we can utilize our portal light 2 gateways.

19. For the intercom system do you want each room with the speaker or talk back capablities on the speaker unit? Push button talk back like existing equipment. Ability to integrate with phone system to be able to page.

20. Will this be designed billed or best practices?

Designed Billed

21. Will the head end of the main system be located at one of the schools or at the school headquarters office?

School’s MDF and Kiosk at Front Office preferred.

22. Will you have a layout with the existing devices?

Yes

23. Does the cost need to include removal of the existing devices?

Yes

24. Does new wire need to be ran?

Yes

Is the cabling requirement plenum or pvc? Plenum

Will there be another on site visit setup? Top 3 vendors

Do you require demo/removal of the existing system? Yes

Will you require additional POE Switch ports? No

Do you want outdoor speakers on each school? Yes

Do you require talk back speakers with volume controls in the office areas that are located away from the main office? Integrate with Phone system

Do you want visual displays in the classrooms and hallways? If available, yes.

Will you supply maps with the existing intercom device locations for all of the schools? Yes

Understanding the high school is not part of this RFP, will you be replacing the existing Valcom Intercom in the near future? Yes

Can we reutilize any existing cabling?

Yes - can use unused cables in the classroom

Is the system to be strictly IP based or can a Hybrid solution be employed?

IP based

Is this a best of three RFP to then be rebid by the top finalists? Yes

Who will be responsible for configuring the existing switch infrastructure for the new devices?

In-house

Are all of the network switches Extreme?

Yes

Will the winning vendor be responsible for training all staff or will they be training a trainer?

Yes - Front office Staff

Daughtry Elem

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