Addendum 5 Complete - Part 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

Addendum #5

ADVERTISEMENT NUMBER: DOT-RFP-25-5002-TIML

DESCRIPTION: Central Florida Rail Corridor (CFRC) Track Improvements – Multiple Locations

DATE: 9/25/2024

You are hereby notified that the above referenced Request for Proposal (RFP) is modified as noted below:

Updates are hereby made to the RFP documents as shown in this Addendum, beginning on the following page. Revised and added documents are attached to this Addendum.

TO ACKNOWLEDGE RECEIPT OF THIS NOTICE AND ALL CHANGES, PLEASE SIGN AND

RETURN BY E-MAIL AT D5.PROCUREMENTQUESTIONS@DOT.STATE.FL.US PRIOR TO

October 2, 2024, at 10:00AM.

Name of Company:

Authorized Signature: Date:

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

F.S. SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, F.S.

This Addendum is being posted in two parts due to file size. This is part 1 of 2.

Addendum No. 5

Summary of Changes

Central Florida Rail Corridor (CFRC) Track Improvements – Multiple Locations

Financial Project Number: 412994-4 & 412994-8 AD Number: RFP-10060

RFP is amended to include the following:

1) Price Proposal Form, Table 1, Page 3-4:

The table and notes have been revised as follows:

ITEM # DESCRIPTION QTY UNIT

EXTENDED

AMOUNT

MP 789.8 Universal Crossover CP

789 – Deployment of Resources (not to Exceed 15% of the total of item 2)

1 *LS $

MP 789.8 Universal Crossover CP

789 - Construction 1 *LS $

Track Protection Services, Necessary for all MP 789.5 Universal Crossover

CP 789**

1 ***LA $

MP 811.3 and MP 813.8 Rail Renewal -

Deployment of Resources (not to Exceed 15% of the total of item 5)

1 *LS $

MP 811.3 and MP 813.8 Rail

Renewal - Construction 1 *LS $

Track Protection Services, Necessary for MP 811.3 and MP 813.8 Rail Renewal**

1 ***LA $

Grade Crossing Surface Rehabilitation - Deployment of

Resources (not to Exceed 15% of the total of item 8)

1 *LS $

Grade Crossing Surface

Rehabilitation - Construction 1 *LS $

Track Protection Services, Necessary for Grade Crossing Surface Rehabilitation**

1 ***LA $

MP 806.3 Maintenance of Way Storage Track - Deployment of Resources (not to Exceed 15% of the total of item 11)

1 *LS $

MP 806.3 Maintenance of Way Storage

Track - Construction 1 *LS $

Track Protection Services, Necessary for all MP 806.3 Maintenance of Way

Storage Track**

1 ***LA $

**** GRAND TOTAL

Emergency Work Orders and

Miscellaneous Work Authorizations (No Bid Item)

1 N/A $ 150,000

*The Lump Sum pricing above in Table 1 shall include all project management, coordination, installation, configuration, testing, verification, labor costs, travel, and any type of additional costs involved to complete all tasks as required in Exhibit “A,” Scope of Services.

**Track Protection Services shall include the provision of qualified personnel to perform track protection support services in accordance with 49 CFR Part 214 and the Central Florida Rail Corridor (CFRC) Operating Rules and Roadway Worker Protection

Plan, for the duties of a Roadway Worker-in-Charge (RWIC) and Point-of-Contact (POC) in accordance with the CFRC Track

Protection Services listed within the Corridor Use/SunRail Corporate Site. One RWIC may cover up to five (5) continuous miles with appropriate Point-of-Contacts (up to five (5)). No more than five (5) RWICs may be deployed within the CFRC at any one time.

***For bidding purposes for Track Protection Services within each Project, the Proposer shall use a daily rate of $1000.00 up to and including a 10-hour day and an overtime rate of $100.00 per hour after ten hours for Track Protection Services for RWIC and POC. The Vendor shall be paid actual costs in accordance with the Exhibit “B,” Method of Compensation up to the limiting amount shown in the Bid Price Proposal, shown above.

****The Department reserves the right to correct the Grand Total, if calculated improperly. The Extended Amounts shown in

Table 1 above will become part of the contract and be used for payment purposes as part of Exhibit “B,” Method of

Compensation.

2) Price Proposal Form Header, Page 3:

The following section was removed:

FOB:_____________________

3) Section 12 Proposal Guarantee/Bid Bond and Performance Bond, Page 13:

The 2nd Paragraph has been revised to read as follows:

The intended award proposer must submit, with their Technical Price Proposal, a current letter from a surety company or bonding agent authorized to do business in the state of Florida and written on company letterhead, to document the Proposer’s present ability to obtain a Performance Bond in the “full amount of the proposal”. Failure by the Proposer to provide this letter with the Technical

Price Proposal will constitute a non-responsive determination for its proposal.

Proposals found to be non-responsive will not be considered. The Performance

Bond shall be provided by a surety company authorized to do business in the state of

Florida. The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than ten (10) days after the ending date of the period for posting the intended award decision, unless the Department extends the time period in writing. Failure to provide the required Performance Bond (Form

375-040-27) to the Department within the aforementioned timeframe may void the Intended Award’s proposal and the Department will proceed in contracting with the next lowest responsive proposer (see Forms Section).

4) Section 22 Special Conditions, Subsection 22.2 Technical Proposal (Part I)

Subsection 2 Proposer’s Management Plan, Paragraph b. Identification of Key

Personnel, Page 16:

The 1st paragraph has been revised to read as follows:

The Proposer should provide the names of key personnel on the Proposer's team, as well as a resume for each individual proposed and a description of the functions and responsibilities of each key person relative to the task to be performed. The approximate percent of time to be devoted exclusively for this project and to the assigned tasks should also be indicated. At a minimum, the Proposer shall identify the following key personnel: Project Manager, Track Superintendent, and Field Track

Foreman.

5) Section 22 Special Conditions, subsection 22.2 Technical Proposal (Part I), Page

16:

The following Subsection was added as follows:

4. RESUMES (Not counted toward page limitation)

The Proposer shall provide one (1) page resumes for all identified key personnel.

This shall be limited to one (1) page and can be on 8.5 x 11 sheet and will not be counted towards any page limitations.

6) Section 34 Attached Forms, Page 21:

The following form was added to the Attached Forms list:

Exhibit P, Rail and Turnout Shop Drawings

Exhibit A is amended to include the following:

1) Services To Be Performed, Section 3. Work Windows, Page 2:

The table and notes have been revised as follows:

Project Track

No.

MP MP Day Start

Time

Finish

Time

Limit Comments

1 1 & 2 789.48 790.23 Sat/Sun

Weekends

0600 2300 Weekends only. See

Notes

1,2,3,4

17 hours

UXO – North of

LYNX SunRail

Station

2 1 & 2 811.4 813.4 Weeknights

Weekends

9.5 hours

17 hours

Replace 122 lb

& Old 115lb rail with 136 Ib CWR

3 1 & 2 TBD TBD Weeknights

Weekends

9.5 hours

17 hours

Grade Crossing

Surface renewal

4 2 806.3 806.3 Weekend for Turnout install

0600 2300 17 hours MOW Storage

Track

Notes:

Amtrak operates six trains per day, seven days per week. Two trains operate north of MP 766 Amtrak VSMF, Sanford.

The Vendor shall coordinate work activity to allow Amtrak trains through the Vendor’s work zone upon arrival.

The Vendor is limited to performing work that requires fouling mainline track on Weekends (Saturday & Sunday) and Weeknights as shown above, or as approved by the Department.

2) Services To Be Performed, Section 11. Warranty, Page 6:

The section has been revised to read as follows:

The item or material furnished and/or installed under this contract found to be defective within two years after final acceptance of each project, shall be repaired, remedied or replaced by the Vendor free of all charges to the Department, including transportation, removal of defective material, and installation of new material.

3) Services To Be Performed, Section 15. Services/Materials Provided by the

Department, Paragraph iv, Page 8:

The following section has been added:

The Department furnished material shall be inspected by the Vendor and any deficiencies identified will be discussed and mitigated with the Department prior to installation.

4) Appendix 1, Project 1 – CFRC CP 789 Universal Crossover – Special Track

Installation, Section 1.0 Objective, Page A-1:

The section has been revised to read as follows:

As part of the CFRC Capital Improvements Plan (CIP) for FY24, the Department has identified the need for installation of two No. 15 crossovers and rail to establish a universal crossover near LYNX SunRail Station for the new CFRC Interlocking CP

789 at MP 789.8 789.72. One crossover will be north of Concord Street and the other crossover will be south of Concord Street. The maximum authorized speed at this location is 25 mph for freight and 30 mph for passenger. Project 1 is the highest priority project of the four projects and shall be completed within 90 days of Notice to

Proceed.

5) Appendix 1, Project 1 – CFRC CP 789 Universal Crossover – Special Track

Installation, Section 2.0 Services to be Required, Subsection 2.11, Page A-2:

The following section has been added:

The Vendor shall not adversely impact roadway traffic or pedestrian flow during the execution of this Scope of Services. The Vendor shall design a safe and effective

Temporary Traffic Control Plan to maintain both rail and highway vehicular traffic during all phases of construction.

6) Appendix 1, Project 1 – CFRC CP 789 Universal Crossover – Special Track

Installation, Section 5.0 Services/Materials Provided by the Department, Subsection

5.1, Page A-5:

The section has been revised to read as follows:

The Department shall provide the two #15 crossovers (one right hand and one left hand) as Owner Furnished. The Special Track material, including ties, rail, hardware, insulated joint plugs, and miscellaneous materials are stored on

Department property at 108 Concord Street, north of the LYNX office building and

SunRail LYNX Central Station at the corner of W Amelia St. and N Garland Ave., near the MP 789.73 Amelia St. Grade crossing (see Figure 1). The cost of this inventory is not to be included in the Lump Sum price for this project

7) Appendix 2, Project 2 – CFRC – CFRC MP 811.30 and MP 813.82 Rail Renewal –

Special Track Installation, Section 2.0 Services to be Provided, Subsection 2.1.10, Page A-2:

The paragraph has been revised to read as follows:

The Vendor shall supply and use a dynamic track stabilizer to minimize slow orders to minimize slow orders. achieve track stabilization by using a stabilizer or slow order and tonnage, before returning the track over to dispatch. Slow Orders shall comply with CFRC MWI 1109 - Temporary Speed Restrictions/CFRC Continuous

Welded Rail (CWR) Plan.

8) Appendix 3, Project 3 – CFRC Grade Crossing Surface Rehabilitation, Section 2.0

Services to be Provided, Subsection 2.3, Page A-1:

The paragraph has been revised to read as follows:

The Vendor shall supply and use a dynamic track stabilizer to minimize slow orders.

has the option to utilize a stabilizer or slow order and tonnage at the Vendor’s discretion. Slow Orders shall comply with CFRC MWI 1109 – Temporary Speed

Restrictions/CFRC Continuous Welded Rail (CWR) Plan.

9) Appendix 3, Project 3 – CFRC Grade Crossing Surface Rehabilitation, Section 3.0

Labor, Materials and Equipment, Subsection 3.1.1, Page A-2:

The paragraph has been revised to read as follows:

The required rail is located on the corridor and delivery of the rail to the site is the responsibility of the Owner. The Department will deliver the owner furnished inventory to a location near the jobsites. The Vendor shall furnish, distribute, and install all other materials (asphalt, ties, ballast, insulated joints, OTM, welds, etc.) as necessary to complete the work and as specified in Section 7.0 of this Scope of

Services.

10) Appendix 3, Project 3 – CFRC Grade Crossing Surface Rehabilitation, Attached

Plans, Note 4:

The plan notes have been revised to read as follows:

The required rail is located on the corridor and delivery is the responsibility of the

Vendor Department

11) Appendix 4, Project 4 – CFRC MP 806.3 Turnout/MOW Storage Track, Section 3.0

Materials, Subsection 3.1.1, Page A-2:

The paragraph has been revised to read as follows:

The Vendor shall distribute and install the No. 15 turnout, all track ties, track tie plates, switch stand, head block ties and derail. The Vendor shall refer to the CFRC

MOW Standard Section 2.5.,10 Switches.

The Vendor shall furnish, deliver, and install all remaining OTM, welding, etc., necessary to complete the work.

The Vendor shall furnish, distribute, and install all other materials (ties (including switch ties), rail, ballast, insulated joints, OTM, welds, etc. as necessary to complete the work. The unloading and delivery of the OFI materials to the site is the responsibility of the Vendor.

12) Appendix 4, Project 4 – CFRC MP 806.3 Turnout/MOW Storage Track, Section 3.0

Materials, Subsection 3.1.3, Page A-2:

The section has been revised to read as follows:

The Vendor shall furnish and install the switch stand and throw rod for the derail and shall coordinate with the Department’s Signal Maintenance Contractor to ensure the proper throw rods are furnished.

13) Appendix 4, Project 4 – CFRC MP 806.3 Turnout/MOW Storage Track, Section 4.0

Critical Technical Requirements, Subsection 4.1, CFRC Welding Manual, Page A-3:

The section has been revised to read as follows:

Track joints for the one (1) new No. 15 turnout shall not to be thermite welded in accordance with CFRC MWIs.

14) Appendix 4, Project 4 – CFRC MP 806.3 Turnout/MOW Storage Track, Section 5.0

Services/Materials Provided by the Department, Subsection 5.1, Page A-5 – A-6:

The section has been revised to read as follows:

The Department shall provide the one partly worn No. 15 turnout (all components assumed to be a state of good repair), all required partly worn used 115RE rail, new timber track ties, new track tie plates, derail, switch stand material, and headblock ties and OTM as Owner Furnished, Actual Cost Inventory. The turnout and 115 RE rail material will be stored at the project site. The cost of this inventory is not to be included in the Lump Sum price for this project

Exhibit B is amended to include the following:

1) Section 4.0 Disadvantaged Business Reporting, Page 6:

The following section has been revised:

The Vendor will access the Department’s Equal Opportunity Compliance System located at https://www.fdot.gov/equalopportunity/default.shtml to report DBE usage.

Tracking DBE participation for federal contracts in accordance with Additional

Services in Exhibit A of the Original Agreement will be required under the

Department’s procedures.

Pursuant to the U.S. Department of Transportation (DOT) rules and regulations provided in 49 CFR Part 26 (DBE Regulations), the FDOT proposes an overall DBE goal that is applicable to the DOT-assisted contracting opportunities for Federal

Fiscal Year (FFY) 2024 through 2026.

The proposed overall goal for DBE participation is 3.59% of the projected Federal

Transit Administration (FTA) funds that will be subject to DBE participation requirements. The Vendor will access the Department’s Equal Opportunity

Compliance System located at https://www.fdot.gov/equalopportunity/default.shtml to report DBE usage. Tracking DBE participation in accordance with the Original

Agreement will be required under the Department’s procedures.

2) Section 5.0 Liquidated Damages, Page 7:

The following sentence was added to the Liquidated Damages amounts:

4) Liquidated damages will be applied up to a limit of 25% of each project cost.

The Standard Written Agreement is amended to include the following:

1) Article 3 – Contract Time and Term, Section 3.02 Days to Achieve Completion of

Work and Contract Term, Page 2:

The following sentence was added to the Liquidated Damages amounts:

The Work will be completed within 1095 calendar days after the date when the

Contract Time commences to run. It is understood and agreed that the date on which calendar days will begin to be charged to the project shall be either (1) the 30 calendar days from the date of issuance of the initial notice to begin work, or (2) the date on which the Contractor actually begins any work related to the project, whichever date is the earlier. The Service period shall commence on written Notice to Proceed.

2) Article 5 – Contract Documents, Section 5.01 Contents, Part A, Page 3:

The following document was added, and subsequent numbering was revised:

17. Exhibit P, Rail and Turnout Shop Drawings.

18. 17. The PUR 1000 terms and conditions, which are deemed to be part of Exhibit

“A”, Scope of Services

19. 18. Bid Bond and Performance Bond (Form No. 5 and 11)

20. 19. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

The Specifications Package is amended to include the following:

1) Specification 9-2 Scope of Payment, Section 9-2.2, Subsection 9-2.2.4 Foundations, Page 27-28:

The following section was removed:

9-2.2.4 Foundations: Adjustment in the lump sum payment will be made for actual quantities installed of piling and drilled shafts, as additions or deletions for the total project quantity determined from the pile/drilled shaft elevations shown in the

Contract Documents.

The Engineer will base all adjustments in payment on the unit prices as shown in Table 9-3.

Table 9-3

Item Description Unit Unit Prices

Concrete Sheet Piling 8” x 30”

Concrete Sheet Piling 10” x 30”

Concrete Sheet Piling 12” x 30”

Concrete Sheet Piling, CFRP/GFRP (10” x 30”)

LF

LF

LF

LF

$350.00

$310.00

$3,500.00

$500.00

Prestressed Concrete Piling 12” SQ

Prestressed Concrete Piling 14” SQ

Prestressed Concrete Piling 18” SQ

Prestressed Concrete Piling 20” SQ

Prestressed Concrete Piling 24” SQ

Prestressed Concrete Piling 30” SQ

Prestressed Concrete Piling 36” SQ

Prestressed Concrete Piling, 18” w/FRP Stainless Strand and

Reinforced

Prestressed Concrete Piling, 24” w/FRP Stainless Strand and

Reinforced

LF

LF

LF

LF

LF

LF

LF

LF

LF

$150.00

$330.00

$215.00

$170.00

$215.00

$450.00

$200.00

$375.00

$625.00

Steel Piling, HP 8 x 36

Steel Piling, HP 10 x 42

Steel Piling, HP 12 x 53

Steel Piling, HP 14 x 73

LF

LF

LF

LF

$95.00

$100.00

$140.00

$400.00

Table 9-3

Item Description Unit Unit Prices

Steel Piling, HP 14 x 89

Steel Piling, HP 14 x 102

Steel Piling, HP 14 x 117

Steel Piling, HP 16 x 101

Steel Piling, HP 12 x 74

Steel Piling, HP 16 x 88

Steel Piling, HP 16 x 121

Steel Piling, HP 16 x 141

Steel Piling, 18” Dia. Pipe

Steel Piling, 20” Dia. Pipe

Steel Piling, 24” Dia. Pipe

Steel Piling, 30” Dia. Pipe

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

$215.00

$350.00

$200.00

$220.00

$175.00

$180.00

$225.00

$370.00

$575.00

$280.00

$310.00

$350.00

Drilled Shaft 24” Dia

Drilled Shaft 30” Dia

Drilled Shaft 36” Dia

Drilled Shaft 42” Dia

Drilled Shaft 48” Dia

Drilled Shaft 54” Dia

Drilled Shaft 60” Dia

Drilled Shaft 66” Dia

Drilled Shaft 72” Dia

Drilled Shaft 84” Dia

Drilled Shaft 90” Dia

Drilled Shaft 96” Dia

Drilled Shaft 108” Dia

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

LF

$225.00

$250.00

$300.00

$720.00

$700.00

$800.00

$1,525.00

$1,850.00

$3,200.00

$2,000.00

$1,500.00

$1,600.00

$1,700.00

Payment listed above for Piling and Drilled Shafts includes all Work required to install the foundation element to the required capacity/depth.

RFPSHELL. 4/11/2024

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Central Florida Rail Corridor (CFRC) Track Improvements – Multiple Locations

DOT-RFP-25-5002-TIML

Addendum # 5 – September 25, 2024

District Five 719 S. Woodland Boulevard

DeLand, Florida 32720

District Five 719 S. Woodland Boulevard

DeLand, Florida 32720

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D5.ProcurementQuestions@dot.state.fl.us

RFP Number: DOT-RFP-25-5002-TIML

Title: Central Florida Rail Corridor (CFRC) – Track Improvements – Multiple Locations

Proposal Due Date & Time (On or Before): October 2, 2024 at 10:00 AM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to D5.ProcurementQuestions@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, email D5.ProcurementQuestions@dot.state.fl.us

PRICE PROPOSAL FORM

RFP Number: DOT-RFP-25-5002-TIML FOB:_____________________

RFP Title: Central Florida Rail Corridor (CFRC) – Track Improvements – Multiple Locations

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

TABLE 1

ITEM # DESCRIPTION QTY UNIT

EXTENDED

AMOUNT

MP 789.8 Universal Crossover CP

789 – Deployment of Resources (not to Exceed 15% of the total of item 2)

1 *LS $

MP 789.8 Universal Crossover CP

789 - Construction for all MP 789.5 Universal Crossover

CP 789**

1 ***LA $

MP 811.3 and MP 813.8 Rail Renewal - Deployment of Resources (not to

Exceed 15% of the total of item 5)

5 MP 811.3 and MP 813.8 Rail

Renewal - Construction 1 *LS $ for MP 811.3 and MP 813.8 Rail

Renewal**

Grade Crossing Surface Rehabilitation - Deployment of

Resources (not to Exceed 15% of the total of item 8)

8 Grade Crossing Surface

Rehabilitation - Construction 1 *LS $ for Grade Crossing Surface

Rehabilitation**

MP 806.3 Maintenance of Way Storage Track - Deployment of Resources (not to Exceed 15% of the total of item 11)

11 MP 806.3 Maintenance of Way Storage

Track - Construction 1 *LS $ for all MP 806.3 Maintenance of Way

Storage Track**

**** GRAND TOTAL

Emergency Work Orders and

Miscellaneous Work Authorizations (No Bid Item)

1 N/A $ 150,000

*The Lump Sum pricing above in Table 1 shall include all project management, coordination, installation, configuration, testing, verification, labor costs, travel, and any type of additional costs involved to complete all tasks as required in Exhibit “A,” Scope of Services.

**Track Protection Services shall include the provision of qualified personnel to perform track protection support services in accordance with 49 CFR Part 214 and the Central Florida Rail Corridor (CFRC) Operating Rules and Roadway Worker Protection Plan, for the duties of a Roadway Worker-in-Charge (RWIC) and Point-of-Contact (POC) in accordance with the CFRC Track Protection Services listed within the Corridor Use/SunRail Corporate Site. One RWIC may cover up to five

(5) continuous miles with appropriate Point-of-Contacts (up to five (5)). No more than five

(5) RWICs may be deployed within the CFRC at any one time.

***For bidding purposes for Track Protection Services within each Project, the Proposer shall use a daily rate of $1000.00 up to and including a 10-hour day and an overtime rate of $100.00 per hour after ten hours for Track Protection Services for RWIC and POC. The Vendor shall be paid actual costs in accordance with the Exhibit “B,” Method of Compensation up to the limiting amount shown in the Bid Price Proposal, shown above.

****The Department reserves the right to correct the Grand Total, if calculated improperly. The Extended Amounts shown in Table 1 above will become part of the contract and be used for payment purposes as part of Exhibit “B,” Method of Compensation.

MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

**** Insert the latest version of the Drug Free Workplace form, Form 375-040-18.

**** Insert the latest version of the MBE Planned Utilization form, Form 375-040-24, if applicable.

DBE - The purchase has the potential for federal funds. The purchase is for transportation work program consultant, construction and/or maintenance acquired under 287 or 337 F.S.

**** Insert the latest version of the Bid Opportunity List for DBE participation, Form 375-040-62, if applicable. Send hard copies of any Bid Opportunity List Forms submitted by vendors with their bid responses to Art Wright in the EOO.

**** Insert the latest version of the Anticipated DBE Participation

Statement, Form 375-040-63, if applicable.

**** Insert the latest version of the Performance Bond form, Form 375-040-27.

**** Insert "Other" forms to be submitted by the vendor with their proposal, as necessary ****

**** Insert the latest version of the E-Verify form 375-031-06.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide CFRC Track Improvements - Multiple Locations involving track enhancements and repairs. It is anticipated that the term of the contract will begin on or about December 2, 2024 and be effective for three years. Services under this agreement shall be complete no later than 1095 days from Notice to Proceed.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

All Public Meetings, unless otherwise specified below, will be held at The District Office at 719 S.

Woodland Boulevard, DeLand, Florida 32720-6834.

ACTION / LOCATION DATE LOCAL TIME

ADVERTISEMENT POSTED August 26, 2024

MANDATORY PRE-PROPOSAL MEETING September 3, 2024 10:00 AM

DEADLINE FOR QUESTIONS September 18, 2024 10:00 AM

DEADLINE FOR POSTING OF September 25, 2024 10:00 AM

RESPONSES TO QUESTIONS

PROPOSALS DUE, ON OR BEFORE October 2, 2024 10:00 AM (Technical and Price Proposal)

PUBLIC OPENING (ALL PRICE PROPOSALS) October 2, 2024 11:00 AM

TECHNICAL PROPOSAL OF LOWEST PROPOSER

WILL BE OPENED

OPTIONAL MEETING OF THE TRC AND ADVISORS October 17, 2024 11:00 AM

TO REVIEW TECHNICAL PROPOSAL OF THE

LOWEST PROPOSER

SELECTION MEETING October 28, 2024 9:30 AM

POSTING OF INTENDED AWARD October 28, 2024 By 2:00 PM

ANTICIPATED EXECUTION OF CONTRACT December 2, 2024

AND NOTICE TO PROCEED

3) Agenda for Public Meetings

Agenda – MANDATORY Pre-Proposal Meeting

Agenda for the Mandatory Pre-Bid Conference for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Project Manager will discuss the project. Questions will be taken from attendees regarding this RFP and/or the Scope of Services.

- Up and coming deadlines will be provided as a reminder

- A Site Visit will not be scheduled. Photos and plans for the project sites will be made available to Proposers. Proposers are also allowed to inspect the project locations from outside the CFRC Right of Way

- Adjourn meeting.

Agenda – Public Opening (Price Proposals) then only Technical Proposal from lowest Proposer will be opened

Agenda for Public Opening of Price Proposals for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Review Technical Proposal of Lowest Proposer; Review will be done by all TRC and Advisors; If Proposal of lowest Proposer does not Pass, the next lowest Proposal will be reviewed and so on until a Technical Proposal received achieves a “Pass” by all TRC members

Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Technical evaluation of the lowest Proposer will begin by the TRC and Advisors. If this Technical Proposal does not Pass, we will proceed to review the Technical Proposal of the next lowest bidder and so on until a Technical Proposal received has achieved a Pass from all TRC members

- Announce the firm that achieved the passing score and this firm will be recommended for award.

- Announce time and date the Intended Award will be decided will be posted on the Vendor Information Portal (VIP).

- Adjourn meeting.

Agenda – Meeting of Selection Committee to Select Intended Award

Agenda for Intended / Recommended Award meeting for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the proposal evaluations will be summarized.

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

All questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

ALL QUESTIONS should be submitted to: D5.ProcurementQuestions@dot.state.fl.us

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages DBE firms to compete for Department contractual services projects, and also encourages non-DBE and other minority contractors to use DBE firms as sub-contractors. The Department, its contractors, suppliers, and consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. The Department shall require its contractors, suppliers, and consultants to not discriminate on the basis of race, color, national origin, religion, gender, age, or disability in the award and performance of its contracts.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, proposers are requested to submit the Bidder’s Opportunity List with their Price Proposal Sheet. The list should include yourself as well as any prospective sub-contractor that you contacted or who has contacted you regarding the project.

Proposers are requested to indicate their intention regarding DBE participation on the Anticipated DBE Participation Statement and to submit that Statement with their Price Proposal Sheet. After award of the contract resulting from this RFP, the awarded Vendor will need to complete the “Anticipated DBE Participation Statement” online through the Equal Opportunity Compliance (EOC) system within 3 business days after award of the contract. The link to access the EOC system is:

https://www3.dot.state.fl.us/EqualOpportunityCompliance. This will assist the Department in tracking and reporting planned or estimated DBE utilization.

During the contract period, the Vendor will be required to report actual payments to DBE and MBE subcontractors through the web-based EOC system. All DBE payments must be reported whether or not you initially planned to utilize the company. In order for our race neutral DBE Program to be successful, your cooperation is imperative. If you have any questions, please contact EOOHelp@dot.state.fl.us .

Additional information about the EOC system can be found on the Equal Opportunity Office (EOO) website at http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm . A help manual on how to use the system will be available within the EOC application. If you have any questions or technical issues, please contact the EOO help desk at EOOHelp@dot.state.fl.us .

To request certification or to locate DBEs, call the Department of Transportation’s Equal Opportunity Office at

(850) 414-4747, or access an application or listing of DBEs on the Internet at www.dot.state.fl.us/equalopportunityoffice/ .

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible Vendor who submits the lowest Price Proposal with a Passing Technical Proposal. The Intended/Recommended Award decision will be announced at the Selection Committee Meeting (See Introduction Section 2 Timeline). If the Department is confronted with identical pricing from multiple Vendors, the Department shall determine the order of award in accordance with section 295.187(4), Florida Statutes, and Rule 60A-1.011 Florida Administrative Code.

8) MANDATORY PRE-PROPOSAL CONFERENCE

A MANDATORY pre-proposal conference will be held at the date, time and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to review the Scope of Services and respond to questions from potential proposers regarding the scope of services, RFP requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, effect the work to be performed. Any changes and/or resulting Addenda to the RFP will be the sole prerogative of the Department.

Attendance at this pre-proposal conference is MANDATORY.

Failure by a proposer to attend or be represented at this pre-proposal conference will constitute a non-responsive determination of their proposal package. Proposals found to be non-responsive will not be considered. Electronic copies of the Plans and Specifications will be provided at this meeting and will be limited to one (1) copy per Team/Vendor. Please bring a copy of Form #9 along with verification of employment with the Vendor and a Driver License to verify identity as this Form must be completed and signed by the person attending the meeting in order to receive the electronic copy of the Plans and Specifications for this project.

LATE ARRIVALS TO MANDATORY PRE-PROPOSAL MEETINGS

All bidders must be present prior to the start of the mandatory pre-proposal meeting. Any Vendors without a representative present will not be allowed to bid on the project.

8.1 SITE VISIT

A Site Visit will not be scheduled. Photos and plans for the project sites will be made available to Proposers.

Proposers shall not enter the CFRC corridor. Proposers are allowed to inspect the project locations from outside the CFRC Right of Way.

9) QUALIFICATIONS

9.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise excepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have met and provided documentation of the insurance requirements included in Exhibit “E” and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Procurement Office, Attn: Jennifer Allcock, 719 S. Woodland Boulevard, DeLand, Florida 32720 within ten (10) days after the ending date of the period for posting the intended award decision. See Exhibit “E” for exact details regarding various insurance requirements for this project. Failure to provide proof of the required insurance may be cause for dismissal of the award.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department (and those specified in Exhibit “E”) to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PROPOSAL GUARANTEE/BID BOND AND PERFORMANCE BOND

The Proposer shall provide a Proposal Guarantee/Bid Bond in accordance with the “Proposal Of” form (see Forms Section).

The intended award proposer must submit, with their Technical Price Proposal, a current letter from a surety company or bonding agent authorized to do business in the state of Florida and written on company letterhead, to document the Proposer’s present ability to obtain a Performance Bond in the “full amount of the proposal”. Failure by the Proposer to provide this letter with the Technical Price Proposal will constitute a non-responsive determination for its proposal. Proposals found to be non-responsive will not be considered. The Performance Bond shall be provided by a surety company authorized to do business in the state of Florida. The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than ten (10) days after the ending date of the period for posting the intended award decision, unless the Department extends the time period in writing. Failure to provide the required Performance Bond (Form 375-040-27) to the Department within the aforementioned timeframe may void the Intended Award’s proposal and the Department will proceed in contracting with the next lowest responsive proposer (see Forms Section).

13) METHOD OF COMPENSATION

Exhibit “B” Method of…