Addendum 4 . Pre-bid meeting attendee list.pdf

This is a Pre-bid Meeting Attendee List for ITB 2526H251 Shaktoolik Rural Airport Maintenance, a procurement issued by the Alaska Department of Transportation and Public Facilities, Division of Maintenance and Operations. The solicitation seeks year-round rural airport maintenance services at Shaktoolik Airport, encompassing comprehensive maintenance of runways, taxiways, aprons, safety areas, access roads, lighting systems, and State buildings with seven days per week, 365 days annually operations. Required services include daily inspections, snow and ice removal during winter months, brush and vegetation control during spring and summer, trash removal, and building maintenance support. The pre-bid meeting was held prior to the May 21, 2026, bid deadline at 11:00 AM Alaska Time. Bid evaluations are scheduled for May 22, 2026, with a Notice of Intent to Award and contract issuance by June 2, 2026. The initial contract term runs from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods exercisable at the State's sole discretion. The attendee list includes over 40 representatives from construction, electrical, painting, and mechanical contracting firms operating throughout Alaska, indicating substantial regional interest in the opportunity.

The contract is structured as a Firm Fixed Price agreement with a budget of $37,000.00 per service period, with bids exceeding this amount deemed non-responsive. Contractors must hold a valid Alaska business license prior to bid submission and maintain Workers' Compensation Insurance and Commercial General Liability and Automobile Liability Insurance with minimum coverage of $300,000 each. The State will provide all equipment, fuel, lubricants, filters, and antifreeze, though contractors may use personally owned equipment with advance approval and proof of insurance. Prospective bidders may apply for Alaska Bidder Preference (5%), Alaska Veteran Preference (5% not to exceed $5,000), Alaska Military Skills Program Preference (2% not to exceed $5,000), and other applicable state preferences. Bidders must demonstrate capability and experience in heavy equipment operation, with aviation background or pilot's license preferred. Payment will be made within 30 days of receiving proper billing or delivery of services, with electronic funds transfer preferred. The procurement officer is Adam Tolles, reachable at (907) 451-1625 or adam.tolles@alaska.gov.