Addendum_3_-_responses_and_revised_SOW.pdf

“Provide a safe and reliable transportation network that serves all people and respects the environment””

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET – MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

Making Conservation a California Way of Life.

March 26, 2024

ADDENDUM NO. #3

REQUEST FOR QUALIFICATIONS (RFQ) NOTICE NUMBER #07A5884

On-Call Land Surveying Services for District 7 South

The purpose of this Addendum is to provide a revised Attachment 1 - SCOPE OF WORK/DELIVERABLES and provide responses to questions received.

Please replace Attachment 1 – SCOPE OF WORK/DELIVERABLES in its entirety with the attached.

Question 1:

Per the RFQ, page 19:

20. It is expected that most of the work (> 60%) must be completed as staff augmentation working alongside Caltrans staff on a survey party or in an office, in which the consultant provides staff to augment the district’s survey personnel.

In regards to the office staff augmentation, would this be at the District office or at the Caltrans Field Office?

Department’s Response:

Staff augmentation has been removed from the scope of work. See revised Attachment 1.

Question 2:

Per the RFQ, page 26:

l. Survey-grade terrestrial stationary laser scanning, and mobile terrestrial laser scanning equipment as specified in the Caltrans Surveys Manual.

Will the point clouds be part of the deliverables and if so, what software format is required for the point clouds?

Department’s Response:

Deliverables will be specified in the task order.

Question 3:

Per the RFQ, page 40:

c. The TOPOGRAPHIC DATA must be submitted in unprotected and modifiable digital electronic files in the Caltrans-approved and designated formats, and must conform to https://dot.ca.gov/programs/procurement-and-contracts/

RFQ 07A5884 - Addendum No. 3 March 26, 2024

“Provide a safe and reliable transportation network that serves all people and respects the environment”

Caltrans standards. The digital electronic medium must follow the Caltrans computerized system as specified in the task order (CAiCE, AutoCAD Civil 3D).

CAiCE is no longer available. Should this be Trimble Business Center and Autocad Civil 3D?

Department’s Response:

Section c is correct as written.

All other terms and conditions of the original RFQ Notice dated 03/22/24 and any addenda are unchanged.

Please contact LISA PALLESEN at Lisa.Pallesen@dot.ca.gov for questions concerning this addendum.

mailto:Lisa.Pallesen@dot.ca.gov

RFQ Number 07A5884 Attachment 1

SCOPE OF WORK/DELIVERABLES

Land Surveying Services for Caltrans, Division of Design, District 7 On-Call Contract

LAND SURVEYING1 SERVICES

A. Purpose of Work

The consultant must perform Land Surveying Services, on an “as-needed” basis to support the California Department of Transportation (Caltrans), Division of Design, District 07. The Caltrans contract manager will assign specific work to the consultant to augment the Caltrans work force through issuing task orders describing the services to be performed. The consultant must only perform work assigned in an authorized task order.

This contract does not guarantee that a task order will be issued. The Consultant may provide services to Caltrans including, but not limited to, control surveys, design and topographic surveys, construction staking, cadastral land net surveys, as-built surveys, utilities surveys, monumentation surveys, Records of Survey, and the preparation, filing, and recordation of survey documents including, but not limited to, survey field notes, monumentation and Records of Survey maps, topographic and design mapping, drawings, and other related survey documents. Other specialty land surveying services provided shall include, but not be limited to, laser scanning including Mobile Terrestrial Laser Scanning (MTLS), 3D/4D Modeling, subsurface utility mapping, surveys utilizing the Global Navigation Satellite System (GNSS), and GIS data collection.

The consultant for this contract must perform the services above after the contract authority for contract 07A5059 is exhausted (expected by 07/31/2024). The consultant must plan accordingly to meet the timing of and the volume of workload needs.

B. Location of Work

The work must be performed on projects to improve the State transportation system throughout the southern portion of the county of Los Angeles in California. Specifically, within Los Angeles County bounded on the north by State Routes 60, 101, and 2, including that portion of State Route 2 south of State Route 101, but not including State Routes 60, and 101.

1 Defined in section 8726 of the California Business and Professions Code

The specific location within the above-described geographical limits of the work to be performed must be identified in each task order. It may become necessary for Caltrans, Division of Design, District 7, projects to extend into another adjoining District 12 /Orange County line. In such instances, the project work must not extend more than a 30-mile radius from the District/County, Division of Design, District 7 geographic boundary.

The following work is excluded from this contract:

a. Project EA 07-39020, LA, Route 47, PM 0.43/2, Vincent Thomas Bridge.

b. Headquarters photogrammetry projects.

c. Land surveying office support work performed under the District 7 land surveying contract for right of way engineering services to support the Division of Right of Way.

d. Land surveying office support work (defined by project ID and WBS codes) performed under the District 7 land surveying office support services contract for the Division of Design.

C. Required Services

1. Under an authorized task order, the consultant must provide land surveying services within the geographical jurisdiction of this contract set forth in the “Location of Work” section, including all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment to satisfy all appropriate agencies and required to ensure compliance with all federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the consultant's services and work product.

2. Provided in attachment 1A is a list of proposed Caltrans projects; Division of

Design, District 7, however, this list is not exclusive and it constitutes no commitment that the projects will be initiated or completed or work assigned to the consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of this contract set forth in “Location of Work” section within the Division of Design, District 7’s jurisdiction.

3. Caltrans intends to utilize this contract to complete a specific piece of work if it is within the geographical jurisdiction of this contract set forth in the “Location of Work” for each of the projects in this contract utilizing the services described in this Scope Of Work (SOW) and as described in a task order. Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project in this contract and includes part of the work in this contract. Caltrans reserves the right to procure A&E services involving the listed projects or unlisted projects (within the geographical jurisdiction of this contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of this contract or the cost exceeds the dollar balance remaining in the contract after accounting for amounts due to the consultant for work previously performed and for work scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the parties mutually agree that, under Exhibit D, Section III, Termination of this Contract, Caltrans must terminate for convenience the portion of the contract that includes the common SOW identified in the project specific agreement per

Exhibit D, Section III, Termination of this Contract. Such partial termination for convenience must be processed by amendment to this contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the consultant may compete for these project specific contracts.

4. At the sole discretion of Caltrans, the consultant may have to provide the required services on safety projects, emergency projects, emergency storm damage projects, excess parcel assessments, or other current/future transportation projects, including minor projects not listed above, except for those specially excluded above, within the geographical jurisdiction of this contract set forth in “Location of Work” Section.

5. The potential projects may vary in scope and size, and may encompass any improvement for the State transportation system including, but not limited to, roadway rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, and construction of new facilities. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and SOW to be performed must be described in each task order.

6. Consultant must be available, on two days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development

Team (PDT) meetings or other Caltrans meetings.

b. To provide technical expertise on an “as-needed” basis.

7. Maintaining a stable work force is essential to the successful completion of Caltrans, Division of Design, District 7, work. The consultant must implement a personnel retention plan.

D. Workplan Standards Guide (WSG) Codes

Task orders are based on the Caltrans WSG. The latest WSG is found in the Guide to Project Delivery WSG, which is available from the Caltrans’ Publication Unit and on the Internet at http://www.dot.ca.gov/hq/projmgmt/guidance.htm.

http://www.dot.ca.gov/hq/projmgmt/guidance.htm

The WSG references the WBS categories, which are potential and related work activities applicable to this contract. The WSG references WBS categories which present the potential and related work activities that the consultant may have to perform. All revisions to the current version of the WBS must apply during the life of this contract.

The WBS activities below applicable to this Contract are limited to those set forth below:

160.10.45 Utility Locations Determined for Preliminary Engineering

160.10.65 Right of Way Relinquishment and Vacation Study (See Note 3)

160.20.25 Existing Records (See Note 3)

160.20.30 Land Net Surveys

160.20.35 Land Net Map (See Note 3)

160.20.40 Right of Way Engineering Products (See Note 3)

160.20.50 Control Surveys

160.20.55 Photogrammetric Maps and Products (See Note 1)

160.20.60 Engineering Surveys

160.20.65 As-Built Centerline Surveys

160.20.70 Pavement Surveys

160.30.10 Surveys and Mapping for Environmental Studies

185.10.50 Control Surveys

185.10.55 Photogrammetric Maps and Products (See Note 1)

185.10.60 Engineering Surveys

185.10.65 As-Built Centerline Surveys

185.10.70 Pavement Surveys

185.20.40 Utility Locations Determined for Design

220.05.05 Existing Records (See Note 3)

220.05.10 Land Net Survey

220.05.25 Monumentation Perpetuation Record of Survey

220.10 Land Net Map (See Note 3)

220.15 Right of Way Maps (See Note 3)

220.15.05 Appraisal Maps (See Note 3)

220.15.95 Other Maps (See Note 3)

220.20 Acquisition Documents (See Note 3)

220.20.05 Deeds (See Note 3)

220.20.15 Resolution of Necessity Package (See Note 3)

220.25 Documents to convey property rights (See Note 3)

220.25.05 Director’s deed package (See Note 3)

220.25.95 Other deeds and documents (See Note 3)

220.35.05 Flagged Right of Way (Includes Utilities)

220.35.10 Staked Right of Way

255.35.10 Construction Staking Package

255.35.20 Project Control for Construction

255.70 Right of Way Engineering Products (See Note 3)

270.10.10 Construction Staking Package

270.10.20 Project Control for Construction

270.10.30 Existing Monument Perpetuation (See Note 2)

270.15.15 Slope Stakes

270.15.25 Rough Grade Stakes

270.15.30 Final Grade Stakes

270.15.35 Drainage and Minor Structure Stakes

270.15.50 Miscellaneous Stakes (Includes Utilities)

270.15.55 Photogrammetric Product for Construction (See Note 1)

270.15.60 Ground Stakes for Major Structure

270.15.65 Superstructure Stakes for Major Structure

270.22 Contract Administration

270.66 Technical Support (See Note 3)

285.10.05 Field Surveys for Change Order

285.10.10 Staking for Change Order

285.10.15 Other Functional Support

300.05.05 Right of Way Monumentation Survey

300.05.10 Filed Monumentation Record of Survey

300.10 Trial Exhibits and Testimony (See Note 3)

300.25 Relinquishment and Vacation Maps (See Note 3)

300.30 Deed Package for Excess Land Transactions (See Note 3)

300.35 Right of Way Record Map (See Note 3)

Note 1: The anticipated work for WBS code 160.20.55, 185.10.55 and 270.15.55 must be limited to field surveys and related office processing for aerial mapping control placement and positioning.

Note 2: This WBS code is to be used only for projects with no two (2) phase work.

Note 3: Work performed for the Division of Right of Way must be limited to related field land surveying services work only.

The consultant must not work on any projects in the planning phase (K-Phase), and the consultant will not be reimbursed for any work performed during this phase of a project.

E. General Personnel Requirements

1. The consultant’s personnel must be capable, competent, and experienced in performing the work in this contract with minimal instruction. Personnel skill level must match the specific job classifications, as set forth or in the consultant’s cost proposal, attachment 2 and task complexity. The consultant’s personnel must be knowledgeable about, and comply with, all federal, state, and local laws and regulations.

2. The consultant must submit a written request and obtain the Caltrans CM’s prior written approval for any substitutions, additions, alterations, or modifications to the consultant’s originally proposed personnel and project organization, as depicted on the proposed consultant’s organization chart or the consultant’s cost proposals. The substitute personnel must have the same job classification, as set forth or in the consultant’s cost proposal, attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans.

3. In responding to Caltrans’ task order and in consultation with the Caltrans contract manager and the Caltrans task order manager, the Consultant contract manager must identify the specific individuals proposed for the task and their job assignments. The consultant must provide documentation that proposed personnel meet the minimum qualifications as required by this contract.

4. The consultant’s personnel must typically be assigned to and remain on specific Caltrans projects/deliverables until completion and acceptance of the project/deliverables by Caltrans. Personnel assigned by the consultant must be available at the start of a task order and after acceptance of the project/deliverable by Caltrans.

5. After the Caltrans contract manager’s approval of the consultant’s personnel proposal and finalization of a task order, the consultant may not add or substitute personnel without the Caltrans contract manager’s prior written approval.

6. Resumes containing the qualifications and experience of the consultant’s and sub-consultant’s personnel, which include existing, additional, and substitute personnel, and copies of their minimum required certifications, must be submitted to the Caltrans contract manager for review before assignment on a project or task order. The resume and copies of current certification for each candidate must be submitted to the Caltrans contract manager within one week of receiving the request.

7. The Caltrans contract manager or Caltrans task order manager may interview the consultant’s personnel for the qualifications and experience. The Caltrans contract manager’s decision to select the consultant’s personnel will be binding to the consultant and its sub-consultants. The consultant must provide adequate qualified personnel to be interviewed by the Caltrans contract manager or Caltrans task order manager within one week of receiving the request.

8. The Caltrans task order manager will evaluate the adequacy (quality and quantity) of the work performed by the consultant’s personnel, and determining whether the deliverables satisfy the acceptance tests and criteria. The Caltrans contract manager consulting with the Caltrans task order manager may reject any consultant personnel determined by the Caltrans contract manager to lack the minimum qualifications. If the level of performance is below expectations, the Caltrans contract manager may direct the consultant to immediately remove consultant personnel from the project specified in a task order and request another qualified person be assigned as needed. The substitute personnel must meet the qualifications required by this contract for performance of the work as demonstrated by a resume and copies of current certifications submitted by the consultant. Substitute personnel must receive prior written approval from the Caltrans contract manager. Invoices with charges for personnel not pre-approved by the Caltrans contract manager for work on the contract and for each task order must not be reimbursed.

9. The consultant must not remove or replace any existing personnel assigned to task orders without the prior written consent of the Caltrans contract manager. The removal or replacement of personnel without the written approval from the Caltrans contract manager will violate the contract and may cause termination of the contract per Exhibit D, Section III, Termination of the Contract.

10. When assigned consultant personnel is on approved leave and required by the Caltrans contract manager, the consultant contract manager must provide a substitute employee until the assigned employee returns to work from the approved leave. The substitute personnel must have the same job classification, as set forth in the consultant’s cost proposal, attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans. Substitute personnel must receive prior written approval from the Caltrans contract manager to work on this contract.

11. Other project personnel not identified on the consultant’s cost proposal, must also satisfy minimum qualifications for assigned task orders. Caltrans’ prior written approval is required for all personnel not identified on the consultant’s organization chart or the consultant’s cost proposals before providing services under this contract.

12. The consultant is responsible to provide fully trained personnel to efficiently perform the work. The consultant’s personnel may be asked to attend certain special training if recommended by the Caltrans contract manager. On such occasions, with the approval of the Caltrans contract manager, Caltrans will compensate the consultant for the consultant’s actual cost for time spent in training only. All other costs, fees, and expenses associated with the training, including any transportation costs and training fees, must be the consultant’s responsibility.

13. In location(s) where the consultant personnel is expected to work for extended period(s) of time, the consultant must either relocate the personnel or strive to hire local persons.

F. Land Surveying Personnel Requirements

1. The consultant, including the prime consultant and all sub-consultants, must throughout the life of the contract, retain within its firm, a staff of people properly licensed and certified under the laws of the State of California and qualified to perform all aspects of the required work described in this contract and all work specified in a task order with any emergencies that may arise during the life of this contract. The consultant must be prepared to provide additional personnel during the period performance of this contract to accommodate the work.

2. Consultant Contract Manager

The consultant contract manager must coordinate work-related matters and consultant’s operations under this contract with the Caltrans contract manager in coordination with the Caltrans task order manager.

The consultant contract manager must be a Professional Land Surveyor or pre- January 1, 1982 Registered Civil Engineer licensed in the State of California and be in good standing with the California State Board of Professional Engineers, Land Surveyors, and Geologists (BPELSG) during the contract period.

The consultant contract manager must have a minimum of five (5) years of responsible experience performing the duties as a contract manager for similar Land Surveying Services contracts and a minimum five (5) years of demonstrated experience acceptable to Caltrans in Land Surveying Services work. Each cumulative set of five year and five year minimum years of experience, gained from multiple projects at various times, shall be in serial, with the total time not accounting for double-counting or any overlapping within each set of the two types of experience.

Specifically for the five years of responsible experience performing the duties as a Consultant Contract Manager, the other Project Manager, Design Manager, Lead

Designer, and other lead roll position experiences will not qualify for the Consultant Contract Manager experience.

The consultant contract manager must be knowledgeable about all Caltrans policies and procedures. The consultant contract manager must be an employee of the prime consultant.

Besides other specified responsibilities, the consultant contract manager must handle all matters related to the consultant’s personnel, sub-consultants, land surveying services work, and consultant’s and sub-consultants’ operations including, but not limited to:

a. Ensuring that deliverables are acceptance tested and that criteria are specific, measurable, attainable, realistic and time-bound; and that the deliverables satisfy the acceptance tests and criteria.

b. Supervising, reviewing, monitoring, training, and directing the consultant’s and sub-consultants’ personnel.

c. Assigning qualified personnel to complete the required task order work as specified on an “as-needed” basis in coordination with the Caltrans contract manger and Caltrans task order manager.

d. Administering personnel actions for consultant personnel and ensuring appropriate actions taken for sub-consultant personnel.

e. Maintaining and submitting organized project files for record tracking and auditing.

f. Developing, organizing, facilitating, and attending scheduled coordination meetings, and preparation and distribution of meeting minutes.

g. Implementing and maintaining quality control procedures to manage conflicts, insure product accuracy, and identify critical reviews and milestones.

h. Assuring that all applicable safety measures are in place.

i. Providing invoices in a timely manner and providing monthly contract expenditures.

j. Reviewing invoices for accuracy and completion before billing to Caltrans.

k. Managing sub-consultants.

l. Managing overall budget for the contract and provide report to the Caltrans contract manager.

m. Monitoring and maintaining required DBE or DVBE involvement.

n. Ensuring compliance with the provisions in this contract and all specific task order requirements.

o. Knowledge, experience, and familiarity with prevailing wage issues and requirements in State of California.

3. Consultant Task Order Manager

For each task order, the consultant must provide a consultant task order manager to coordinate the consultant task order operations with the Caltrans contract manager in coordination with the Caltrans task order manager.

The consultant task order manager must be accessible to the Caltrans contract manager in coordination with the Caltrans task order manager during normal Caltrans working hours that task order work is underway.

The consultant task order manager (who may not be the consultant contract manager) must be assigned to conduct, or direct the conduct of, all work assigned under a single task order. The consultant task order manager must be a Professional Land Surveyor or a pre-January 1, 1982 Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG during the Contract period. The consultant task order manager must be the primary contact for the assigned task order and be available for communication with Caltrans.

4. Consultant Task Order Lead person.

The consultant task order lead person (who may not be the consultant CM) must be assigned to conduct, or direct the conduct of, all work assigned under a single task order. The consultant task order lead person must be the primary contact for the assigned task order and be available for communication with Caltrans.

5. Consultant Personnel and Team Member Qualifications.

The consultant team member must be capable of assisting the consultant contract manager in all aspects of the required work. The consultant team member’s required professional qualifications must be identified in each task order.

6. In this contract, a person authorized to review and approve consultant land surveying deliverables in place of the consultant task order manager must be called the consultant land surveying responsible person. The consultant land surveying responsible person (responsible charge registrant), must be a Professional Land Surveyor or a pre-January 1, 1982 Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG during the contract period.

7. All deliverables under this contract not fully approved by Caltrans bearing the signature of the consultant land surveying responsible person who is no longer employed by the consultant or its sub-consultants, must be replaced with deliverables under this contract bearing the signature of a qualified replacement consultant land surveying responsible person currently employed by the consultant or its sub-consultants. In such an event, no additional time will be allowed or cost reimbursed to the consultant without the prior written approval of the Caltrans contract manager.

8. All of the consultant’s work must be conducted under the direction of the consultant contract manager who must have the experience as described in this contract. All deliverables under this contract requiring the consultant land surveying responsible person’s signature, must be produced by the responsible consultant personnel having appropriate experience, and must be signed by a consultant land surveying responsible person.

9. Party Chiefs

Party Chiefs must fulfill one of the following requirements:

a. A Professional Land Surveyor licensed in the State of California and be in good standing with the BPELSG.

b. A pre-January 1, 1982, Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG.

c. An experienced surveyor/union-certified party chief/journeyman with a documented minimum of five years of field surveying experience who serves as chief under the direction and supervision of a person who is a Professional Land Surveyor licensed in the State of California or pre- January 1, 1982, Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG. This direction and supervision must be provided in a manner and with a span of control and immediacy that enables the supervisor to be in “Responsible Charge” of the work as defined in the Business and Professions Code, Division 3, Chapter 15 (The Land Surveyors Act).

Party Chief: The duties of the survey party chief include, but are not limited to:

plan, coordinate and direct the daily operations and/or assignments of a field survey party, oversees tailgate safety meetings every ten working days or more often as the work location requires, insures the survey party is working in a secure and safe manner; direct the survey party in procedures to be used in fieldwork that conforms with the Caltrans Surveys Manual; verify project datum and project control; check the accuracy of the survey data collected and construction stakes set; and produce a daily Field Surveys Party Report, which verifies the survey party time and project charges.

10. Project Surveyor

Project Surveyor must fulfill one of these licensing requirements and be in good standing with the BPELSG during the Contract period.

a. A Professional Land Surveyor licensed in the State of California.

b. A pre-January 1, 1982, Registered Professional Civil Engineer licensed in the State of California.

Project Surveyor: The duties of the project surveyor in the office include, but are not limited to: prepare survey requests and supporting information for the field survey; analyze, reduce and/or adjust field survey data to produce maps, reports, digital terrain models, project control maps, and related documents to determine property and right of way boundaries; and, research public records from counties, cities, utility companies, and other agencies to produce, signs and seals, documents and maps defining the existing location of, acquisition of, and disposal of State Right of Way, including but not limited to: legal descriptions, acquisition deeds, resolutions of necessities (Condemnation), land net maps, appraisal maps, relinquishment or vacation maps, federal application maps, final record maps and Record of Survey Maps.

11. Land Surveying Assistants

The Land Surveying Assistants must fulfill one of the following requirements:

a. A degree (Associate, Bachelors, Masters, or higher) in land surveying or surveying engineering from an ABET accredited institution (College or University) and a minimum of two years of qualifying experience in land surveying.

b. Possession of a valid Land Surveyor-in-Training certificate issued or accepted by the BPELSG, and a minimum of two years of qualifying experience in land surveying.

c. An experienced surveyor with a documented minimum of four years of surveying experience who works under the direction and supervision of a Professional Land Surveyor licensed in the State of California or pre- January 1, 1982, Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG.

The land surveying assistants to the party chiefs and project surveyor must be capable of assisting in all required and associated field and office land surveying work, able to perform difficult survey and complex professional land surveying work involving duties in the field or office with little direct supervision. Duties include, but are not limited to, assist party chief in construction staking, design, and right of way surveys, assist office chief or project surveyor in preparing right of way maps using Computer-Aided Design (CAD), maintaining right of way records and geospatial information systems, research and compile a wide variety of data from public records, geospatial information systems and other sources using both manual and computerized processes, and survey support.

12. Land Surveying Technicians

The land surveying technicians must work under the direction of a Professional Land Surveyor licensed in the State of California or a pre-January 1, 1982 Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG. The land surveying technicians must fulfill one of these criteria:

a. The equivalent of a two-year college degree, preferably with an emphasis in mathematics and engineering and a minimum of one year of qualifying experience in land surveying.

b. A documented minimum two years of demonstrated experience acceptable to Caltrans in a land surveying services related field, under the direction of a Professional Land Surveyor licensed in the State of California.

The land surveying technicians must be capable of assisting in all required office and/or field land surveying services work.

13. Instrument person

The instrument person must be union certified as an instrument person or have a minimum six years of qualifying experience in land surveying. The instrument person reports to the party chief and must be capable of assisting the party chief in all required field and office surveying work.

14. Rod person

A rod person must have a minimum two years of qualifying experience in land surveying and may augment a party comprising at a minimum one party chief and one instrument person as the project task workload dictates, and as preapproved by the Caltrans contract manager.

15. Surveying Journeymen Chainman

The surveying journeymen chainman must be union certified as a journeyman or have a minimum four years of qualifying experience in land surveying. The surveying journeyman chainman to the party chief must be capable of assisting the party chief in all required field and office surveying work.

16. Apprentice Chainman

A surveying apprentice must have a minimum one year of qualifying experience in land surveying. The surveying apprentice may augment a party comprising at a minimum one party chief and one instrument person as the project task workload dictates, and as pre-approved by the Caltrans contract manager.

Compensation for the journeyman/apprentice chainman must be under the contract and supported by documentation from the Northern or Southern California Surveyors Joint Apprenticeship Committee and in compliance with the Division of Apprenticeship Standards (DAS). The apprentice chainman must be enrolled in the Northern or Southern California Surveyors Joint Apprenticeship Program and have union level certification for the level achieved.

17. The consultant must have personnel with documented and demonstrated expertise and experience in the fields of Geographic Information Systems (GIS) and geodetic survey control.

18. Minimum Requirements for Survey Party Membership:

Unless otherwise specified in the task order, each survey party must comprise a party chief and up to three assistants, unless additional survey party members are required for safety. At a minimum, one assistant to the party chief must be capable of assuming temporary leadership of the survey party, absent a party chief, or in emergencies.

G. Consultant Availability and Work Hours

1. The typical workday includes all hours worked as identified in the task order or as directed by the Caltrans contract manager. Unless otherwise specified in a task order or directed by the Caltrans contract manager, the normal work week must comprise forty (40) hours.

2. If Caltrans determines that the work cannot be performed during normal business hours or the work is necessary at off hours to avoid danger to life or property, the consultant's operations may be restricted to specific hours during the week. Night work may be required on projects involving high traffic areas. Changes in hours or schedules must be documented by amendment of task orders. Any shift differential rate pay must be reimbursed under the Department of Industrial Relations (DIR) determination.

3. The Caltrans contract manager in coordination with the Caltrans task order manager, must provide advance notice of one working day(s)/24 hours if the consultant’s services are not required, or if reassignment of personnel is required.

If Caltrans fails to provide the required advance notice and the consultant personnel are not required, Caltrans must provide a maximum of four hours compensation.

4. During the contract period, the Caltrans task order manager and/or contract manager may reassign a consultant's employee from a project or an office with low activity to assist on another project or office with high activity. The consultant contract manager will be notified at least two working days prior to this reassignment.

H. General Requirements

1. The consultant must prepare the required deliverables, backup documents, and other items required by this contract according to requirements of this contract and applicable Caltrans Manuals for the work.

2. The consultant’s timesheet/invoices/expenses must be subject to the consultant contract manager’s review and the approval of the Caltrans contract manager before submitting timesheets, invoices, or expense reimbursement requests for payment.

3. The consultant must begin the required work within two working days after receiving a fully executed task order and issuing the Notice to Proceed from the Caltrans contract manager to the consultant contract manager or on the date specified in the task order. Some work, however, may require consultant personnel to mobilize within 24-hours of notifications. Once the work begins, the work must be prosecuted/performed diligently until all required work has been completed to the satisfaction of the Caltrans contract manager or Caltrans designee task order manager.

4. The work must not be performed when conditions prevent a safe and efficient operation, and must only be performed with written authorization by Caltrans.

5. The consultant contract manager, consultant task order manager, and key personnel must be accessible to the Caltrans contract manager and the Caltrans task order manager during normal Caltrans working hours or after hours as required by the Caltrans contract manager.

6. The consultant contract manager may direct the consultant’s employees to work overtime to meet task order schedules at the request of the Caltrans contract manager or task order manager. All overtime must be pre-approved by the Caltrans contract manager. Overtime must be worked only when directed in writing by the Caltrans contract manager and specifically required by the task order, and must only be paid to persons covered by the Fair Labor Standards Act.

7. All consultant personnel must sign a confidentiality and nondisclosure agreement.

8. The consultant may disclose no information to third parties without prior written approval of the Caltrans contract manager.

9. The consultant must only provide incidental non-A&E services, such as

Computer Aided Drafting & Design (CADD) support, GIS support, utilities location support, traffic control, office support, field office support, and meeting support, provided (a) such services are necessary for completing the A&E tasks and/or deliverables performed by the consultant described in executed task orders and covered by the work in this contract and (b) the rendering of the services is approved in advance by the Caltrans contract manager. These incidental services must only be provided to support the consultant’s personnel performing A&E services, tasks, and deliverables on this contract. The contract amount spent on such incidental services must be relatively minor when compared to the professional A&E services performed. The consultant must not be paid or reimbursed for any incidental non-A&E services provided to Caltrans unless provided in the fashion described in this contract and included in the executed task order. The consultant ensures that task orders only include any incidental non-A&E services.

10. Incidental training services may be provided only if the training involves the specific work product of this agreement. Such incidental training services are permitted, but only if:

a. The training involves the specific work product created under this agreement (and does not involve general A&E training and is not the work product of a previous agreement); and

b. The total aggregate cost of all training under this agreement does not exceed 10% of the total authority of the agreement; and

c. The training is an incidental task within the agreement and not the purpose for entering this agreement.

11. The consultant must include the Caltrans contract manager or task order manager in written communications to other Caltrans personnel for any clarification on work.

I. Coordination

1. For each task order, the consultant must carry out instructions received from the

Caltrans task order manager. If an instruction or direction is unclear to the consultant, the consultant must ask the Caltrans task order manager to clarify the instruction or direction.

2. The foregoing paragraph does not relieve the consultant of professional responsibility during the performance of this contract. Where the consultant believes a better standard solution to a task being performed or an issue being addressed is possible, the consultant must promptly notify the Caltrans contract manager and task order manager of these concerns, with the reasons therefore.

However, Caltrans must make all final decisions on the consultant’s activities and investigations.

3. The consultant must work closely with the Caltrans contract manager and the Caltrans task order manager identified in the task order.

4. The consultant must have the capability to send to and receive from Caltrans’ digital electronic mail system and file transfer protocol system including, but not limited to, attachments for word processing, photographs, spreadsheets, and databases.

5. Caltrans must not reimburse the consultant for costs to relocate its personnel to the service area of this contract. Caltrans must not reimburse the consultant for per diem costs, unless preapproved by the Caltrans contract manager. Caltrans must not reimburse the consultant for out-of-state travel without prior written approval from the Caltrans contract manager.

6. The consultant must obtain the Caltrans contract manager’s approval prior to making presentations at non-Caltrans sponsored conferences or workshops for any services provided under this contract.

7. The consultant must notify the Caltrans contract manager or Caltrans task order manager in writing a minimum one week before it begins any field work, unless the task order specifies some other notification date.

8. Caltrans must not incur costs beyond the funding commitments in the contract and each task order. If the consultant anticipates that funding for work will be insufficient to complete work, the consultant must promptly notify the Caltrans contract manager.

J. General Equipment Requirements

1. The consultant or its sub-consultants must incorporate no materials or equipment of a single or sole source origin without the advance written approval of Caltrans.

2. The consultant may claim reimbursement for providing equipment or supplies.

However, such claimed costs must comply with 48 Code of Federal Regulation

(CFR), Chapter 1, Part 31 (Federal Acquisition Regulation - FAR cost principles) and 2 CFR, Part 200, and follow the consultant's company-wide allocation policies and charging practices with all clients including federal government, state governments, local agencies, and private clients.

K. Land Surveying Equipment Requirements

1. Office Equipment and Supplies (Consultant’s Office):

The consultant must have and provide adequate office equipment and supplies to complete the work required by this contract. Such equipment and supplies must include, but not be limited to:

a. Office supplies.

b. Computers with software, printers, plotters, fax machines, calculators, data collectors and their necessary attachments and accessories.

c. Data processing systems, software packages, reference materials, or other tools, including hardware and software, used in providing transportation land surveying deliverables.

d. Reference material, or other tools, used in providing deliverables.

e. Caltrans must purchase no hardware, software, or other equipment

(including, but not limited to, batteries, paper, and office supplies) that may be required for the consultant to perform work required in this contract. The Caltrans contract manager must approve any consultant’s request for digital electronic connections and compatibility with current Caltrans Windows-based networks and programs in writing prior to the use and/or installation of any electronic hardware and/or software.

f. In-house printing, reproduction, and delivery services.

g. Computer Aided Drafting equipment and software capable of producing land surveying maps, drawings, and documents in the Caltrans approved format (Microstation, CaiCE, AutoCAD Civil 3D ArcGIS).

2. Field Equipment and Supplies:

Consultant must have and provide adequate field tools, instruments, equipment, materials, supplies, and safety equipment to complete the required field work and that meet or exceed Caltrans specifications per the Caltrans Manuals. The tools, instruments, equipment, materials, supplies, and safety equipment required for each consultant field personnel must include, but not be limited to, the following, if required by the task order:

a. Sufficient vehicles suitable for the work to be performed and terrain conditions of the project sites. Vehicles must be fully equipped with all necessary tools, instruments, equipment, materials, supplies, and safety equipment required for the efficient operation of the consultants’ field personnel. Each vehicle must have a load carrying capacity of 1500 pounds of materials and equipment. Each vehicle must have sufficient ground clearance to safely maneuver through highway construction sites while fully loaded with equipment and materials. Each vehicle must have overhead flashing amber light(s), visible from all sides (360 degrees), with a driver control switch; fire extinguisher; and first aid kit. Vehicles without side windows must not be used. Each vehicle must be equipped to meet Caltrans safety requirements.

b. A laptop computer or tablet with software.

c. Cell phone with “Hot Spot” capabilities

d. Hand tools including but not limited to; shovels, gloves, measuring tape, sledge hammer, clip board, calculator, peg book for the requested field personnel work.

e. All necessary safety equipment including fire extinguisher, hard-soled safety footwear, white hard hats, eye protection, hearing protection, and American National Standards Institute (ANSI) 107-2004 or higher Class II garment for the requested field work to be performed safely and efficiently within operating highway and construction zone environments.

f. Necessary miscellaneous tools, non-consumables, and supplies including, but not limited to, hammers, and shovels.

g. Traffic cones, at a minimum 25, for traffic control as necessary. Such cones must be 28 inches, minimum, in height.

h. Traffic control devices (including signs, sign bases, flags, and hand held signs) as required to perform the requested field personnel work.

i. Leveling instruments and equipment:

i. Self-leveling/Digital level or electronic bar code level rod capable of achieving the precisions stated in the Caltrans Surveys Manual.

ii. Suitable leveling rods for the work to be performed.

j. A Total Station Survey System comprising:

i. A digital electronic angle measuring instrument with a manufacturer’s listed accuracy for the direct circle reading of the horizontal and vertical angles of three seconds or better.

ii. A digital electronic distance measurer with a manufacturer’s listed accuracy of five-millimeters plus/minus three ppm (5 mm ± 3 ppm) or better.

iii. A digital electronic data collector capable of running Caltrans’ surveys data collection and stakeout software.

iv. Prior to the commencement of the first Task Order for construction staking or topographic surveys, Consultant must have a data collector compatible and interchangeable with Caltrans’ standard Trimble Data collector.

v. Total station survey system must be capable of producing reports sufficient for Quality Assurance.

k. Dual frequency Global Positioning System (GPS)/Global Navigation Satellite System (GNSS) Equipment: GPS/GNSS equipment must be used when required by the Task Order or the CCM.

Current generation geodetic-grade GNSS receivers and antennas

i. Current generation geodetic-grade GNSS receivers and antennas with ground planes as specified in the Caltrans Surveys Manual.

ii. Fixed-height tripods as specified in the Caltrans Surveys Manual.

iii. Real Time Kinematic (RTK) or Real Time Network (RTN) GNSS system equipment comprising a base station, base radio, and a rover unit.

l. Survey-grade terrestrial stationary laser scanning, and mobile terrestrial laser scanning equipment as specified in the Caltrans Surveys Manual.

3. The consultant must provide all necessary tools, instruments, equipment, materials, supplies, and safety equipment required to perform the work identified in each task order and this contract accurately, efficiently, and safely. The consultant’s personnel must be fully trained in using such necessary tools, instruments, equipment, materials, supplies, and safety equipment. The consultant must not be reimbursed separately for tools of the trade, which may include, but not be limited to, the above-mentioned equipment.

L. Standards

1. All work/services under this contract must be performed under all federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, including the latest Caltrans regulations, policies, procedures, manuals, standards, specifications, performance standards, directives, guidelines, handbooks, guidance documents, forms, templates, policy memo, methodologies, and other informational or directive publications, including compliance with FHWA and State guidelines for implementing those requirements; and any permits, licenses, agreements or certifications that apply to specific task orders; the terms and conditions of this contract; and current Caltrans Manuals and any future revisions.

Work not covered by the “Manuals” must be performed as specified in the task order. If no standards exist, task orders may call for developing new standards, so long…