Addendum 3.pdf
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- Solicitation number
- BPM057906
- Issued by
- Baltimore County, Maryland
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Addendum 3 Summary - IFB-27016 Elevator Replacement
This is an addendum document issued by the Baltimore City Public Schools Office of Procurement for Invitation for Bid (IFB) IFB-27016, Elevator Replacement at Diggs Johnson Building #162. Addendum 3, issued on August 4, 2026, provides responses to 41 questions submitted by potential bidders following the mandatory pre-bid meeting and site walkthrough held on July 14, 2026. The project involves complete elevator removal and installation of new equipment at the school facility located at 1300 Herkimer Street, Baltimore, Maryland. The solicitation requires bidders to submit a base bid for Item #1 (Elevator Replacement) and Item #2 (a $30,000 allowance for unforeseen work including HAZMAT testing and remediation). The contract term is twelve months or 365 days from issuance of the Notice to Proceed, with anticipated Notice to Proceed within 1-3 months. Bids were due August 13, 2026, at 11:00 a.m. via eMaryland Marketplace Advantage (eMMA), with bid results announced August 6, 2026, at 12:00 p.m. via MS Teams. Attendance at the pre-bid meeting and site walkthrough was mandatory for bid eligibility.
Key clarifications in Addendum 3 address technical specifications, insurance requirements, staffing, permits, and coordination responsibilities. Notable determinations include that Maryland State prevailing wage requirements do not apply to this locally funded project; a full-time on-site superintendent is required; the contractor is responsible for obtaining all building permits and associated fees; contractors must provide CAT6 network cabling from IT closets to elevator machine rooms; a 100-hour service contract is required as part of the base bid; and phone monitoring subscription costs are the contractor's responsibility for the first two years after substantial completion. The addendum also clarifies that the overall minority business enterprise goal is 20% for certified minority-owned businesses and 5% for certified women-owned businesses, with no sub-goals specified. The contract carries a 20% MBE participation goal and 5% WBE participation goal, with MBE firms requiring certification by the Baltimore City Minority and Women's Business Opportunity Office.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1.pdf | ||
| Addendum 2 New Bid Due Date.pdf | ||
| Solicitation Document.pdf |
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200 E. North Avenue, Room 401 Baltimore, MD 21202 Phone: (410) 396-8757
Fax: (410) 545-6977 http://www.bcps.k12.md.us
Revised: October 25, 2019
Baltimore City Public Schools Office of Procurement
200 E. North Avenue, Room # 401 Baltimore, MD 21202
August 4, 2026 Addendum #3
Solicitation Number: IFB-27016 Solicitation Title: Elevator Replacement at Diggs Johnson Building #162
The following changes, additions, deletions, and clarifications are hereby made part of the solicitation for the above referenced project and shall be considered in the preparation of the solicitation response and execution of all work. Vendors shall acknowledge receipt of this addendum.
Notice: The following changes and additions should be considered as amendments to the above referenced bid documents.
BID DOCUMENT REVISIONS:
Item # 1: Answers to Questions: To post answers to questions submitted following the pre-bid meeting. Answers are attached to this memo.
All other terms and conditions shall remain unchanged.
Failure to acknowledge and respond to this all addenda on your Bid Proposal Form may result in the bid proposal being considered non-responsive.
Date Issued: August 4, 2026 By: Stuart Feldman
IFB-27016 Elevator Replacement for Diggs Johnson Bldg. #162 Responses to Questions from Pre-Bid Meeting
1. Please confirm whether the roof is currently under warranty.
Response: The current roof is under warranty.
2. For planning purposes, does BCPS have an approximate Notice to Proceed (NTP) date?
Response: The anticipated NTP is 1-3 months.
3. Please confirm that the site visit was mandatory and that offerors cannot submit a bid without having attended.
Response: Attendance at the pre-bid meeting/ site walkthrough is mandatory to be eligible to bid on this project.
4. Please clarify whether this project is subject to Maryland State prevailing wage requirements, as it is our understanding that the project is locally funded.
Response: MD Prevailing Wage requirements are not applicable for this solicitation.
5. Please confirm that the 5% WBE goal is a subgoal of the overall 25% MWBE goal.
Response: The overall goal for certified minority subcontractor participation in this contract is 20% for MBE minority-owned businesses and 5% for certified women-owned businesses. There are no sub-goals for this solicitation.
6. Is full-time on-site supervision required from the prime contractor, or will it be acceptable for the elevator contractor's foreman to act as the supervisor when only elevator-specific work is taking place?
Response: Yes, a full-time superintendent is required.
7. Is Builder's Risk insurance required?
Response: All insurance requirements are on page 46 of 2325 of IFB.
8. Will the contractor be responsible for obtaining the building permit and paying any associated permit fees?
Response: Yes, successful contractor will be responsible for all permits associated with this project.
9. Please confirm that this project is not subject to the Buy American Steel Act.
Response: This project is not subjected to the Buy American Steel Act.
10. Will the contractor be provided with on-site parking?
Response: Parking will be coordinated with the Construction Project Manager, the School Principal, and the successful contractor.
11. Will the contractor be provided access to on-site restroom facilities?
Response: Restrooms will be coordinated with the Construction Project Manager, the School Principal, and the successful contractor.
12. Please confirm that access control/security work, including door card readers at the elevator, is not the responsibility of the contractor.
Response: The contractor is to provide conduit for potential future access control.
However, the contractor is not responsible for providing terminations or equipment.
13. Please confirm that it will be acceptable to complete this project during the 2027 summer break to avoid disruptions during the school year.
Response: All work under this contract shall be completed within twelve (12) months or 365 days from the issuance of the Notice to Proceed letter.
14. If work must be performed during the school year, please confirm that work may be completed during normal working hours provided the elevator work is contained behind temporary barriers or within the machine rooms.
Response: Schedule and work hours will be coordinated with the Construction Project Manager, the School Principal, and the successful contractor.
15. Please confirm whether the offeror is required to include an additional 100 on-site service hours for the elevator technician as part of the base bid. While this is not indicated in the specifications, it is typical on BCPS elevator projects.
Response: Correct, a 100-hour service contract is required. The contractor is to quantify the 100 hours and include it in the bid.
16. Please confirm that BCPS will be responsible for the subscription costs associated with phone monitoring for the modernized elevator.
Response: Phone monitoring subscriptions are paid for by contractor for first two years after substantial completion.
17. Per the site visit, the IT room was not shown. Please confirm its location and its approximate distance from the elevator machine room.
Response: IT room is assumed to be on the first floor accessible through existing classroom C-07. Approximate length from elevator machine room is ~170’-0”. Location of IT room to be field verified by awarded Bidder.
18. Please confirm whether the elevator is connected to emergency power.
Response: No, there is no emergency power available in the school.
19. The contract documents specify the use of R-410A refrigerant; however, this refrigerant is no longer available. Please confirm that R-454B refrigerant is acceptable.
Response: Confirmed.
20. Mitsubishi has advised that the installation accessories specified in the Elevator Schedule are not recommended. Please refer to the attached Mitsubishi Application Note and advise how bidders should prepare their proposals.
Response: Contractor shall install the ductless mini split unit per manufacturer’s recommendations.
21. Specification 14 24 23, Paragraph 3.5: Please confirm that the existing jack/piston assembly is to be replaced with a new assembly. The existing jack was installed in 1990 and includes a double-bottom safety bulkhead.
Response: New jack assemblies to be included as a part of the specification.
22. Specification 14 24 23, Paragraph 3.5: Please confirm whether the hydraulic unit is required to include a rupture valve.
Response: A rupture valve is not a requirement in the State of Maryland. However, it is an added safety protection in this instance and can be omitted if desired.
23. Specification 14 24 23, Paragraph 4.5: Please confirm whether the hoist way entrances are to be electrostatically painted.
Response: Per specification 2.9 3 B, entrances and door finishes are to be specified by owner. If owner does not specify its finish, entrances are to be baked enamel.
24. Specification 14 24 23, Paragraph 4.6: Please confirm whether a voice annunciator is required.
Response: Specifications call it out in section 2.10 D, however not a code requirement.
25. Specification 14 24 23, Paragraph 5.0 – CCTV: Please confirm that the elevator contractor is responsible only for providing the CCTV wiring, and that all hardware, installation, and integration will be by others.
Response: Confirmed. Hardware, installation, integration, subsequent testing and monitoring is to be provided by the building.
26. Specification 14 24 23, Paragraph 5.5: Please confirm that the elevator shall include provisions for card readers, but that the card readers, installation, and integration will be by others.
Response: Confirmed.
27. Specification 14 24 23, Paragraph 1.6: If cellular service is utilized for the phone/video monitoring system (VMS), please confirm who will be responsible for the ongoing cellular service costs.
Response: Phone monitoring subscriptions are paid for by contractor for first two years after substantial completion.
28. Specification 14 24 23, Paragraph 5.1: Please confirm that a new elevator cab shell is required.
Response: Per specifications Section 2.11 B 1, new shells are to be provided.
29. Specification 14 24 23, Paragraph 5.1: Please confirm that a new elevator platform is required.
Response: Per specifications Section 2.8 B, car platform is to be reused.
30. Please confirm that an elevator pit sump pump is not required for this project.
Response: It is not required to include an elevator pit sump pump.
31. Please confirm that the new elevator machine room HVAC system does not require Building Automation System (BAS) integration. If BAS integration is required, please provide the point of contact for the incumbent BAS service provider.
Response: Confirmed, there is no BAS integration, however, consult BCPSS before proceeding.
32. Please confirm that the contractor is to include all work required by ASME A17.1-2022 that is not shown on the drawings, including:
• a. Hoistway illumination (Section 2.1.7)
Response: Not required for modernizations per the state of Maryland.
• b. Automatic controls for hoistway lighting (Section 2.1.7.1.3)
Response: Not required for modernization per State of MD.
• c. Ladder electrical device for pit access ladders (Section 2.2.4.2.7)
Response: Pit access ladder to be replaced per bid documents, electrical device per section 2.2.4.2.7 is required.
• d. Flood detection means (Section 2.2.9)
Response: Only required on modernizations if elevators are in flood zones.
• e. Flood detection operation (Section 2.27.13)
Response: Only required on modernizations if elevators are in flood zones.
33. Please confirm that the $30,000 allowance included in Bid Form Item No. 2 is intended to cover any hazardous materials (and associated testing) encountered during construction.
Response: Allowance of $30,000 for any unforeseen work including HAZMAT testing and remediation.
34. Will the contractor or the owner be responsible for installing new CAT6 network cabling from the IT closets to the elevator machine rooms to serve the new two-way elevator communication systems?
Response: Contractor is responsible for installing new CAT6 network cabling from the IT closets to the elevator machine rooms.
35. Replacement parts are no longer available for the existing Simplex 4100 fire alarm panel.
Please confirm that it will be acceptable to install a new standalone system integrated with the existing fire alarm system if replacement parts cannot be obtained.
Response: Confirmed, this is acceptable. Please confirm with the local AHJ before proceeding.
36. The Type C light fixture shown on the drawings is a 2' x 4' recessed fixture. This fixture is located in the elevator lobby, where a recessed installation does not appear feasible.
Please confirm that the Type C fixture at the elevator lobby should be changed to a surface-mounted fixture with a clear lens or provide the correct fixture specification.
Please advise how to proceed.
Response: Provide surface mount version of LED 2x4 lighting.
37. Considerations Regarding Refrigerant Accessories:
38. Please be advised that we do not recommend the following accessories on new installations of Mitsubishi ductless air conditioners or heat pump units.
Response: Install ductless air conditioner per manufacturer’s recommendations.
39. Filter Driers: Our units are made in the factory under clean conditions and are brazed using dry nitrogen. They are charged with clean oil and new refrigerant. When the line sets are attached using flare connections the copper is clean. Under clean conditions filter driers are not necessary and will only cause pressure drops in the system.
Response: Install ductless air conditioner per manufacturer’s recommendations. If filter dryers are not recommended by manufacturer they are not required.
40. Sight Glasses: The outdoor unit contains the metering device. The purpose of a sight glass is to check the condition of the liquid refrigerant prior to metering device. Since sight glasses are placed prior to the metering device at the indoor the sight glass would be useless and only create a pressure drop in the lines.
Response: Install ductless air conditioner per manufacturer’s recommendations. If sight glasses are not recommended by manufacturer they are not required.
41. Traps: Traps create pressure drops in our systems. They are commonly used to help in oil return to the compressor. Since the velocity of the refrigerant is greater when the metering device is placed in the outdoor unit oil return is not a problem. If a trap is not preventable, it must be a minimum of twelve inches in length.
Response: Install ductless air conditioner per manufacturer’s recommendations. If traps are not recommended by manufacturer they are not required.
| Addendum 3 Answers to Questions.pdf |
| Addendum 3 Responses |
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