Addendum #3 - Addl Questions

RFP 484-081121 – Road Weather Forecasting Services – Addendum #2

ADDENDUM NO. 3

ISSUE DATE: 08/19/2021

This Addendum shall become and form a part of the RFP for:

RFP 484-081121 – Road Weather Forecasting Services

NOTE: PLEASE REVIEW CAREFULLY! THERE MAYBE CHANGES TO THE INFORMATION TO BE PROVIDED.

FAILURE TO ADHERE TO ANY CHANGES ADDRESSED IN THIS ADDENDUM MAY RESULT IN

DISQUALIFICATION.

In the event of a conflict between previously released information and the information contained herein, the latter shall control.

NOTE: A signed acknowledgment of this addendum cover page (this page) MUST be attached to your Technical Proposal to indicate acknowledgment of any changes. Failure to include MAY result in disqualification at the Department’s discretion. Failure to acknowledge, and address, any change in the submittal requirements MAY render the response incomplete and subject to disqualification.

Firm Name

Signature Date

Typed Name and Title

This Addendum, including all questions and answers, shall become and form a part of the original RFP package and shall be taken into account when preparing your proposal.

The purpose of this addendum is to provide additional answers to written questions received after the deadline for the question and answer period of the RFP. Since the answers to these questions do not change any RFP submittal requirements, the due date/deadline for submission is not being extended.

Note: If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

I. QUESTIONS AND ANSWERS

# Questions Referenced RFP Section

Answers

1.

Please clarify the following questions: 1.

On page 18 of RFP 484-081121, “b. Meteorologists shall have the following qualifications

i. Bachelor’s Degree in Atmospheric Science or Meteorology

ii. Minimum five (5) years of experience in surface weather forecasting

iii. American Meteorological Society (AMS) Certified Consulting Meteorologist

(CCM)”

Do the meteorologists must meet three of the above requirements? Or alternatively, One meteorologist on the team must meet all of these qualifications.

# Questions Referenced RFP Section

Answers meteorologists with proven, excellent experience on road weather forecasting is acceptable.

AMS only have 242 active certificate meteorologists (see link https://www.ametsoc.org/index.cfm/ams/e ducation-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/). Since the RFP clearly requests meteorologists service cannot be outsourced to a third party, if all meteorologists need to have AMS CCM in one company to cover 24-hours, 7 days, it needs 4.5 meteorologists with AMS CCM, the cost would be significant high and in fact almost unable to meet.

2.

We need clarification on GDOT's preference for training session content. Do they envision five sessions per year with repeating (and updates) content or are they looking for changing topics in each session? An accompanying question might be - does GDOT anticipate new or returning trainees in each session? If the trainees are generally first-timers, it makes sense to repeat the content.

Five (5) sessions repeating and updated content enabling new users and older users to learn and refresh on the program simultaneously. Only those that want refresher training will return.

3. On Page 7, last sentence of paragraph 3:”

Technical Proposal which exceed the maximum thirty (30) page limit will be disqualified from further consideration.” But on the same paragraph, the RFP states:”

Technical Proposals MUST be limited to a maximum of forty-eight (48) pages, excluding the Cover Page, Administrative

Requirements, and Organization Chart.” So the page limit for Technical Proposal is 48 pages or 30 pages? Please clarify.

The maximum page limit is forty-eight

(48) pages. Please review Addendum No.

2 Section II.

4. On Page 10, Part J Demonstration, this part counts 11% in scoring (i.e. see page

5). But the PRF does not provide page limit for this part. In addition, the total permitted page numbers for Part A-I is already 48 pages (i.e., page 7-10). Please clarify how many pagers for Part J. Demonstration is allowed, and how many total page numbers is permitted.

Once a company is selected for a demonstration, they’re given an opportunity to submit a 5-page supplemental proposal.

5. On Page 9, F.2. “Describe how the Offeror will meet or exceed the support services Please list, as part of section F.2, a list of plausible services that will exceed the https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/ https://www.ametsoc.org/index.cfm/ams/education-careers/careers/ams-professional-certification-programs/directories-of-ams-certified-individuals/list-of-ams-certified-consulting-meteorologists-ccm/

# Questions Referenced RFP Section

Answers described in section J. of the Scope of work.”

Does GDOT ask Offeror to list specifically what part would exceed the required service that listed in Section J. of the Scope of work, or you ask what approach or technology we will use to make SaaS exceed the service?

required services that will be demonstrated during the demonstrations.

6. One page 7, B.1. “Cover page…” what do you mean by cover page?

A “Cover Page” and “Cover Letter” are the exact same. Please adhere to the guidelines for “Cover Letter” under Experience and Qualifications.